How to use screen reader alerts in Zoom App

If you choose to disable screen reader alerts, you will be able to systematically hear when specific actions, like the host muting the audio or when a closed captioning is active, or your screen reader has notified you that you have received a message via IM, have been performed in Zoom. The screen reader can be configured to announce only those alerts you want it to.

Prerequisites for using screen reader alerts on Zoom

  • Installed a screen reader
    Note: It’s possible to use the built-in screen reader of your operating system (for example, Windows 10 Narrator or MacOS VoiceOver) if you don’t have a screen reader.
  • Zoom desktop client
    • For Windows: 5.2.1 or higher
    • For macOS: 5.2.1 or higher

Enabling or disable screen reader alerts

  1. Log in to the Zoom desktop application using the Zoom desktop application.
  2. Then, select the “Settings” option from the drop-down menu.
  3. Select “Accessibility” from the drop-down menu.
  4. To enable or disable each alert, you need to check the box next to it.

Available screen reader alerts

In order to disable or enable the following alerts, you’ll need to check the box beneath them. You can disable the alerts by ticking the box.

Windows | macOS

There is a screen reader alert that appears on various devices running macOS and Windows. You can receive some alerts only as the meeting host, for example, when a participant joins or leaves a meeting, or when a participant raises or lowers his or her hand, or when the meeting has ended.

  • IM Chat Received: You will be alerted via email with the sender’s name, number of unread messages, and if the message was opened or not.
  • Participant Has Joined/Left Meeting (Host Only): The alert will state which participant joined or left the meeting, in addition to their profile name.
  • Participant Has Joined/Left Waiting Room (Host Only): This alert will indicate the name of the participant who has joined or left the waiting room.
  • Audio Muted by Host: No name of the host will be indicated in the alert.
  • Video Stopped by Host: There will be no indication of the host’s name in the alert.
  • Screen Sharing Started/Stopped by a Participant: When the alert is displayed, the participant who started the screen sharing will be named
  • Recording Permission Granted/Revoked: A notification will be played whenever the host or co-host grants you access to the local recorder or revokes it.
  • Public In-Meeting Chat Received
  • Private In-Meeting Chat Received
  • In-meeting File Upload Completed
  • Closed Captioning Is Available
  • Closed Captioning Typing Privilege Granted/Revoked
  • Host privilege Granted/Revoked: The alert will state the name of the new host when you are the host, but you have granted someone else host privileges.
  • Co-host Privilege Granted/Revoked: There will be no indication as to which host granted or revoked the co-host privileges in the alert.
  • Remote Control Permission Granted/Revoked
  • Participant Has Raised/Lowered Hand (Host only)


Only Windows users will be able to receive these screen reader alerts.

  • Livestream Started/Stopped
  • Q&A Question Received
  • Q&A Answer Received
  • Role Changed to Panelist
  • Role Changed to Attendee

Using screen reader alerts with Zoom

Before you begin using Zoom, be sure to turn on your screen reader first. Your screen reader will play a sound preceding one of the above actions when one of the above actions is performed.

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Frequently Asked Questions


Does Zoom have a screen reader?

In the past few years, Zoom has become popular as one of the most popular platforms for video conferencing and web conferencing. There are apps available for both iPhones and Androids, and the software works on Windows, Mac OS X and Linux. In addition to that, it has been designed with screen readers in mind.

How do you spotlight an interpreter on Zoom?

You can pin the interpreter’s video, just like you would if you were sharing only a video, just like you would if you were sharing only a video. 2. In order to activate the active speaker (the single box icon), you must click on the icon. The interpreter will appear next to the shared screen in a pop-up window created by this function.

How do I get Zoom meeting notifications?

Adding Upcoming Meeting Reminder as a personal reminder is as simple as following these steps:

  1. Zoom’s web portal can be accessed by signing in.

  2. Select Settings from the navigation panel at the top of the screen.

  3. Select the Meeting tab on the left hand side of the screen.

  4. Ensure that you have set up a reminder for upcoming meetings under Schedule Meeting.

  5. Click the toggle to enable the setting if it is disabled currently.

Does Zoom notify when you leave the screen?

It is possible to choose whether you would like a sound notification to be sent every time someone joins or leaves a meeting by using the In Meeting (Basic) settings. When this option is toggled on or off, a chime sound will play or a recording will be played whenever a participant joins or leaves the meeting.

How do I enable live transcription on Zoom?

This is to make it clear that if you intend to use Live Transcription in a meeting in which you will be using Live Transcription, the function must be enabled at the beginning of the meeting.

  1. The meeting should begin at this point.

  2. In the lower section of the screen, there is an option for Live Transcript that you can click on. …

  3. Enable auto-transcription by clicking on the Enable Auto-Translation button. …

  4. It will now appear below the video screen that a live transcription is currently in progress.

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