Scheduling privilege and alternative hosts in Zoom App

Account owners and admins will be able to enable the alternative hosts feature at the account level, giving users the ability to assign scheduling functions to other users who belong to the same organization. As a result of these features, teams that schedule meetings with each other can be more productive and flexible in how they schedule their meetings.

Account owners and administrators are able to assign the roles to other account users as long as they all have a master/sub account configuration. They must also link the master and sub accounts in the Account Profile page in order to see this setting at the account level.


  • Setting up the account on the website
    • as the owner of the account or as an administrator
    • will allow you to add a sub-account to your master account
    • but both the master and sub accounts must be linked by the owner and admin
  • so that scheduling of events between linked master and sub accounts can be accomplished
    • through the Zoom desktop application
      • Windows: version 5.7.0 or higher
      • macOS: version 5.7.0 or higher
      • Linux: version 5.7.0 or higher
    • Zoom mobile app
      • Android: version 5.7.0 or higher
      • iOS: version 5.7.0 or higher
    • Zoom Outlook plugin for Windows: or higher
    • Zoom IBM Notes plugin for Windows: or higher
    • Zoom for Outlook add-in

How to enable scheduling privilege and alternative hosting

  1. Access the Zoom web portal by logging into your Zoom account.
  2. You will first need to select Account Management then Account Settings from the navigation menu.
  3. Click on the Meetings tab.
  4. In the More Settings section, you will find a list of options.
  5. The following settings can be changed:
    • Privileges can be assigned to users to manage their schedules
      • For users within the same account: Users within the account should be able to assign scheduler privileges only to users within the account itself.
      • The account should have users belonging to the same organization. Users within the same organization should be allowed to grant task scheduling privileges to their peers. Both the master account and sub-account users are included in these privileges.
        However, accounts just linked to a master account will not be able to take advantage of this service. If you want to see this option, you must already have your accounts configured as masters and sub accounts.
    • Here is a list of alternative hosts that users can add to their accounts.
      • The ability to add alternative hosts for any users in the same account: Allow the account holder to add only other account holder users as alternative hosts.
      • As you are a member of the team, your authority will be to add users in the account who are members of the same organization as alternative hosts. You are able to add users in the sub-accounts and master account as alternatives.
        Note that if you have other accounts that are linked to yours, then you will not be able to use this feature. You must already have your accounts in a master/sub account configuration and linked to each other before you can see this option.
  6. Click on Save.

After this configuration for the account has been completed, users will be able to follow the normal steps to schedule a meeting using a different host or use the scheduling privileges to schedule meetings for another user.

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Frequently Asked Questions


The Zoom window is set up using the Participants tab at the bottom of the window when you wish to use it. Click on this tab whenever you wish to use the Participants window. Click on the drop-down menu next to the name of the co-hosting participant when you hover your mouse over their name so that you can see the additional details. Make a co-host by clicking on the Make a co-host button.


An Executive Admin is capable of assigning or delegating the role of scheduling to a user or a group of users within their account in order to enable them to: Schedule meetings on your behalf on behalf of another user or group. You can now schedule meetings on behalf of a user (or a group of users) who have given you privileges when it comes to scheduling meetings.
The host can choose to designate another user as the alternate host for the meeting if that is what they prefer when scheduling the meeting for the other user. The alternative host will be selected based on the preference of another user in this case. An alternative host can take over the responsibility of starting the meeting in place of the host in the event that the host is unable to do so. A link will be provided in the email informing the user of their addition, which will contain a link which can be clicked to start the meeting as soon as the user is added as an alternate host. The email will contain a link which can be clicked to start the meeting if they click the link in the email.
However, alternative hosts must be licensed Zoom users in order to be eligible for this service. The alternative host must also be a member of the same Zoom account that belongs to the host’s owner, so that they can participate in the presentation. There is no option for you to designate an alternative host from another institution, and therefore, you are not able to designate a host from another institution.
Click on the “Settings” tab, then the “Other” tab, and then the “Schedule Privileges” tab. To assign someone the privilege of creating Zoom meetings on your behalf, click on the “Assign scheduling privilege to” link. The section “I can schedule for” on our site, which is under the heading “I can schedule for”, allows you to see a list of all of the users that have the authorization to schedule meetings for you.

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