Inviting Sponsors to edit their informaton in Zoom

It is possible for Zoom Events hosts to invite sponsors to edit the sponsorship information they have provided. Once an event has been added to sponsors, you can instruct a sponsor to edit and add information after the event has been added to sponsors. In addition to editing their logo, name, and media files, sponsors will be able to download downloadable materials from the site. It is a useful feature for sponsors because they can keep their information up-to-date for attendees by utilizing this feature.

The following topics will be covered in this article:

  • How to invite a sponsor to edit sponsor details
  • How to review changes made to sponsor details

Prerequisites for inviting sponsors to edit their information

  • Zoom desktop client
    • Windows: 5.7.6 or higher
    • macOS: 5.7.6 or higher
  • Zoom mobile client
    • iOS: 5.7.6 or higher
    • Android: 5.7.6 or higher
  • A professional account, a business account, an enterprise account, or an education account
  • License for Zoom Events can be purchased here
Note : 

  • While Zoom Events is currently supported by the Windows’ Webview package for Windows platforms, there is a dependency with the Webview package. This may lead to hosts having a blank lobby experience when running version 5.7.6.
  • As a host, we strongly recommend that you update your Zoom desktop client as well as your Zoom mobile application in order to have access to the latest Zoom Events and Webinar features.

How to invite a sponsor to edit sponsor details

The following steps can be taken to invite one sponsor to edit the details of their sponsorship:

  1. If you would like to invite a sponsor to edit an event, click the ellipsis next to the sponsor you wish to invite.
  2. The details of the Sponsor can be edited by clicking the Invite Sponsor button.
  3. Send the message by clicking on the Send button.
    As soon as you send the sponsor an email with your request to edit, they will receive an email informing them of your request.

Several sponsors can be invited to edit their sponsor details at the same time:

  1. On top right corner, click the plus button to see more options, then click Invite Sponsor to Edit Sponsor Details in the list of options.
  2. Select multiple sponsors’ check boxes by clicking on the check boxes to the left of the sponsors’ names.
  3. You may select all the sponsors by clicking the Select All check box (optional).
  4. Review and send the document by clicking the Send button.
    There will be a pop-up window that appears when you click on Review and send invitations.
  5. Please review the details of your invitation as well as your Message to Sponsors in the pop-up window.
  6. Send the message by clicking on the Send button.
    A notification email will be sent to the sponsors, informing them that you have invited them to participate in the editing process.

How to review changes made to sponsor details

You will need to review and approve or reject the changes the assigned sponsor of a session has made to the information you invited them to edit after they have edited the information you invited them to edit.

There is more information on how to view the changes to sponsor details, which can be found in the support article on the topic.