The only users who can view and register for a Zoom Event that is private is the user who has the link to the private event. A limited, specific audience is useful for hosts who wish to keep their event secure and want to restrict their audience to a specific group.

Prerequisites for hosting private Zoom Events

• Zoom desktop client
  • Windows: 5.7.6 or higher
  • macOS: 5.7.6 or higher
• Zoom mobile client
  • iOS: 5.7.6 or higher
  • Android: 5.7.6 or higher
• A Pro account, a Business account, an Enterprise account, or an Education account
• Licence for Zoom Events

Notes:

• This issue is caused by a dependency that exists between Zoom Events and Windows’ Webview package for Windows; while version 5.7.6 of that package supports Zoom Events, it can result in hosts receiving a blank lobby screen.
• As a host, we strongly recommend that you update your Zoom desktop client/mobile application in order to take advantage of the latest Zoom Events and Webinar features.

How to manage event visibility

Zoom Events can be created in two different ways:

• Accessible only to users with event link:A user who has the link to an event will only be able to access the event in order to view its details and to register for the event if they have this link.
• Private Event Restricted to Invitees on the Guest List Only: Users who have been added to the specified guest list are the only ones who are able to view the details and register for the event. Only those users will be able to see and access the event details.

Note:

There is no automatic registration for users who receive the email with the event link and the link does not appear in their email inbox. In order to participate in the event, users need to register for it in advance.

You can hold private events when you want to promote your event privately to a specific audience, for instance members of an email list or members of a social media campaign, and make it available to a specific audience.

You can set up a private or restricted event for sharing sensitive information as part of a sales kick-off or VIP event with a specific group of people. This is a great way to share information with a limited audience.

How to create an event accessible only to users with an event link

Note: By default, the public event option is selected.

A private event can be created in the following ways:

1. Sign in to Zoom Events by clicking here.
2. Then click the Create button.
3. You can select an event by clicking on it.
4. A new event can be created or an existing event can be edited.
   Note: It is not possible to edit an event that has already received a registration if the event has already been registered for.
5. Click on Save & Continue after you have completed the Event Card section of the form.
6. Click the Save & Continue button after completing the Event Profile section of the form.
7. The first thing that must be done under the Event Options section is to select the Accessible only to users with an event link option under Event discoverability and registration access.
8. In the Save & Continue window, click on the Save & Continue button.
9. There is a section on Tickets that needs to be completed.
10. If you would like to publish the event, click Publish, or if you would like to save the event as a draft, click Save.

How to create a restricted event (guest list-only event)

Note: There is a default selection for public events.

For the purpose of creating a private and restricted event, follow these steps:

1. Make sure that you are logged into Zoom Events.
2. Click on the Create button.
3. You will need to select an event.
4. A new event can be created or an existing event can be edited.
   Note: The event you are editing cannot be edited if a registration has already been received for the event.
5. After you have completed the Event Card section, click Save & Continue to move on to the next step.
6. Click on Save & Continue once you have completed the section of the Event Profile.
7. The Event Option section contains the option Private Event Restricted to Invitees on the Guest List Only, which can be selected under the Event discoverability and registration access section.
8. Check the box that says I will send my own email invitations if you wish to do this (optional).
   The user on the guest list will not receive an email invitation from Zoom Events if they select this option. Notification Center invitations will continue to be sent to guests on Zoom Events’ guest list as long as they remain on their guest list.
9. Click on the Save & Continue button to proceed with the process.
10. You can enter the necessary information in the Create Ticket section under the Tickets section of the page.
11. It is important to make sure that the Invite Attendees toggle is turned on.
    Note:
12.  It is by default enabled on all tickets that the Invite Attendees option will be enabled. Unless you change your event to a public event, you will not be able to disable this option. Creating an event draft for a private and restricted event requires at least one user to be added to the guest list before the draft can be saved and the event can be created.
    • It is possible to add users to the private guest list for your event by email by following the steps below:
      1. Check the box next to Invite attendees by email addresses if you wish to do so.
      2. Click the +Add users button to add more users to the list.
         A pop-up window will appear asking you to add users to the guest list.
      3. Choose the option Enter email addresses under Add users by.
      4. Select the Enter email addresses option in the Invited Users section of the page.
      5. Enter the email addresses of the users you want to invite into the Invited Users text box.
      6. Then click on the Save button.
      7. If you wish to add more users by email, click the Add button (optional).
      8. To view, search for, or delete the names of your guests, click View on the Guest List option (optional).
    • To import more than one email address into the private guest list for your event, follow these steps:
      1. Make sure that the checkbox that says Invite attendees by their email addresses is selected.
      2. Then click on the + Add users button.
         You will see a pop-up window that asks you to add users to your guest list.
      3. You can add users by selecting Import email addresses from a CSV file under the Add users by section.
      4. After clicking Import, a new window will appear.
      5. Click on the Open button when you have found and selected the CSV file you wish to import.
      6. Upon importing the CSV file, click the Add button once it has been imported.
      7. Then click on the Save button.
    • Adding all guests from a specified @domain to the guest list of your private event is as simple as following these steps:
      1. The check box next to the Invite members of specific company domains should be selected.
      2. Please enter a valid domain name.
         Note: The domain name abc.co can be used, for example, if you wish to invite all employees of ABC company (whose email addresses are name@abc.co), then insert abc.co as the domain name.
      3. If you have multiple domains, you need to separate them in the text box by commas if you have more than one.
      4. Save the changes by clicking the Save button.
    • By checking the Invite members of my Zoom account check box, you will be able to add users from your account.
13. Please note that you can either publish the event or save it as a draft if you wish to save it as a draft.