Managing OnZoom event types

This post was most recently updated on July 22nd, 2022

When you are a host, you will be able to create webinars and meetings. In order to run the webinars and meetings, Zoom Webinars is used, while Zoom Meetings is used for the meetings. There are different types of events which can be chosen by the hosts based on the type of interactivity and experience they want for their event participants. The benefit of hosting webinars is that they give hosts the opportunity to present to a larger audience, plus they have more control over presenting, attendees, and panelists than attending face-to-face events. In a meeting event, attendees and hosts have more chances to interact and engage with each other, as well as with one another. You can customize these two types of events based on the preferences of your attendees as well as your own.

There is a range of Zoom Meetings licenses available, as well as Zoom Webinars licenses, that will allow you to host events that can accommodate up to 50,000 attendees, 1,000 panellists, and / or alternative hosts, according to your Zoom account subscription.

The following topics are covered in this article:

  • How to choose an event type for your attendees
    • When to choose the webinar event type
    • When to choose the meeting event type
  • How to add a Zoom Webinars license
  • How to invite panelists and alternative hosts to webinar events
  • How to increase attendee capacity for events
    • Increase webinar event’s maximum attendee capacity
    • Increase meeting event’s maximum attendee capacity
  • How to create a webinar event
  • How to create a meeting event

Prerequisites for OnZoom event types

  • Planning meetings for professionals, businesses, enterprises, or students
  • A licensed Zoom Webinars user (500, 1000, 3000, 5000, 10000, or 50000) with the Zoom Webinars add-on is required
  • Zoom desktop client
    • Windows: 5.6.3 or higher
    • macOS: 5.6.3 or higher

How to choose an event type for your attendees

There is one significant difference between a webinar and a meeting event, which can be found in the extent to which the audience (the attendees) is allowed to participate in the event.

When to choose the webinar event type

Throughout the event, the host is responsible for presenting and controlling the experience. In the event that attendees want to turn on their audio and video equipment, they may do so, but will be unable to do so during the session, but they can interact with the host and panelists using the following options:

  • Chat
  • Q&A

When to choose the meeting event type

In the event that this feature is enabled, attendees will be able to participate in the event (if this feature is enabled) by turning on:

  • Audio
  • Video
  • Chat

How to add a Zoom Webinars license

When using a Zoom Basic Webinar license, you will be able to host the following OnZoom events:

  • There is a limit of 40 minutes for the duration of the webinar.
  • There is a maximum number of attendees for each event that can reach 100 people.
  • Only the Zoom Webinars brand logo can be displayed on the screen.
  • In the section on Event Options, there is no option to change the Cloud Recording Settings or to set up access permissions for the cloud recording.

It is possible to purchase an additional Zoom Webinars license for your Event if you need additional features, which are not included in the Basic Webinar license, by visiting your account’s billing page or by contacting sales. After purchasing a Zoom Webinars license, you will be able to assign it to your account.

How to invite panelists and alternative hosts to webinar events

As part of your webinar event creation or after your event has already been published, you are able to invite up to 100 panelists or alternative hosts.

Note: A separate email invitation will be sent to the panelists separately from the invitations sent to the attendees, which will include a unique link to join and other information for joining the panel.

How to increase attendee capacity for events

Increase webinar event’s maximum attendee capacity

In most cases, a webinar event can accommodate 500-50,000 attendees, depending on the webinar license you have subscribed to, and this number is determined by how many people attend your webinar. Upgrade your Zoom Webinars license if you wish to increase the maximum number of attendees in your webinar event. The number of attendees for your webinar is not affected by the number of alternative hosts or panelists, but rather is limited by the maximum capacity of your meeting room.

Increase Meeting event’s maximum attendee capacity

According to the meeting license you are assigned as a meeting organizer, the maximum number of attendees is between 100 and 1,000, and this number depends on what type of meeting you are hosting. Your Zoom meeting license can be upgraded in order to increase the number of attendees to your meeting event.

How to create a webinar event

An online webinar is a great way to avoid potential distractions from the audience during the event. The video and audio will only be turned on for the host, cohosts, or panelists during this event.

Creating a webinar event is as simple as following these steps:

  1. Become a member of OnZoom by signing in.
  2. Select the Event option from the Create menu.
  3. Providing the basic information for the event is the first step in the process.
  4. As soon as you create an event, you will have the option to select the type of event that you wish to create.
  5. Then you will need to select either Free or Paid under the Select if this is a Free or Paid event line.
  6. Click on Save & Continue when you are finished entering the remaining details for your event.

How to create a meeting event

In meetings, attendees can encourage audience participation by allowing their video and audio devices to be turned on and off at their discretion.

In order to create an event for a meeting, follow these steps:

  1. Make sure you are logged into OnZoom.
  2. You can create a new project by clicking the Create button.
  3. Make sure that you enter the event’s Basic Information.
  4. Whenever you create an event, you will be able to choose the type of event you want to create from the drop-down menu.
  5. Choose whether this is a free event or a paid event under Select if this is a free event or a paid event.
  6. The rest of the information regarding the event should be entered, then click Save & Continue to continue.