At-Risk Meeting Notifier in Zoom

Overview

An At-Risk Meeting Notifier can help you identify which meetings are at risk for interruption by being notified when they may occur.

The most frequently asked questions

Can you explain what the At-Risk Meeting Notifier is?

A warning is sent out when Zoom links are visible in an at-risk meeting post on social media sites and other public online resources. We notify account owners and admins by sending an email to the account owner and administrator when you find publicly posted meeting information that indicates a meeting may be at high risk of disruption.

Zoom collects what information about you?

You don’t need to worry about Zoom collecting any new information about you. The moment information about Zoom meetings is posted on a social media site, we do a search in our database and find it. The account owner or admin of the account will be informed if the meeting is a match so that he or she can confirm the meeting. We may flag to you the possibility of being disrupted by a meeting whenever it has been posted about particularly often or whenever certain disruption hashtags have been used. In this case, we may flag the meeting as being at high risk. Zoom’s Privacy Statement outlines additional information regarding their tracking policies and terms.

Which sites do you scan on a regular basis?

Our team scans a wide range of social media sites and other public online resources to locate new information.

What is your recommended response if you receive an email from the At-Risk Meeting Notifier?

If you would like to keep your future meetings private, we strongly recommend that you take the following steps:

  1. The public post should be removed or reported.
  2. Delete the existing meeting and create a new one.
  3. Make sure you schedule a meeting.
  4. Make sure you enable the following security settings:
    • Meeting password/passcode
    • Waiting room
    • Meeting registration
  5. Ensure that only people you know are sent the new meeting information.

Regardless of whether you wish to keep your meeting public or not, we strongly recommend that you convert it into a webinar to ensure that it will be accessible for everyone, as a webinar will give you a lot of control over video, audio, chat, and screen sharing.