Identifying guests in the meeting/webinar
In the Identifying guest participants in meetings and webinars feature, you can identify guest participants in a meeting or webinar so that you and participants in your account know that a guest has joined the meeting. It is just what the name implies. Someone is referred to as a guest when they are not logged in to their Zoom account or are logged in with a different email address from that associated with the host’s account.
When using this feature, the guest does not see that they are listed as a guest.
Prerequisites for enabling the setting to identify guest participants
- An account owner or administrator has the following privileges:
How to enable Identify guest participants in the meeting/webinar?
This setting allows all users in the account to be able to identify guest participants in the meeting or webinar:
- If you are an administrator with access to the Zoom account settings, you will need to sign into the Zoom web portal as an admin.
- Navigate to the Account Management section of the navigation bar then click the Account Settings tab.
- Click the Meetings tab at the top of the page.
- The Identify guest participants in the meeting/webinar option can be found under the In Meeting (Advanced) section.
- Click the toggle switch to enable the option if it is disabled. It is recommended that you click Turn On if a verification dialog box appears.
- It is optional to make this setting mandatory for all your account users, during the account setup process. To make this setting mandatory click on the lock icon , and click on Lock to confirm it.
A group of users can identify guests participating in the meeting/webinar at a time that is convenient for them:
- As an admin with the ability to edit groups on the Zoom web portal, you must log in.
- Next, select User Management, then click Groups in the navigation pane.
- Choose the appropriate group name from the list, then select Meeting from the drop-down menu.
- Make sure you have enabled Identify guest participants in the meeting/webinar under the In Meeting (Advanced) section.
- You can enable this setting by clicking the toggle in the meeting/webinar. The change will be verified if you see a confirmation dialog box which appears when you click Turn On.
Note: Those options that are grayed out are locked at the account level and need to be changed at the account level, otherwise they will be unusable.
- The following option is for those who wish to make the setting mandatory for all users in the group. To do this click the lock icon and then click Lock to confirm.
You can enable Identify guest attendees in the meeting/webinar for your own use by enabling the following settings:
- Log into the Zoom web portal by using your email address and password.
- Next, click on the Settings button on the left side of the page.
- You will see the Meetings tab on the left side of the page.
- When you are in the advanced settings of In Meetings (Advanced), ensure that Identify guest participants in the meetings/webinars is enabled.
- Click the toggle to enable the setting if it is not enabled by default. You can verify that the changes have been made by clicking Turn On if a coIf a particular option is greyed out, it means that it has been locked. This can be done either on a group level or on an account level.her the group or account level. Your Zoom administrator will need to handle this for you.
How to identify a guest participant in a meeting or webinar
- As a host or participant, you are invited to join the meeting.
- You can access the meeting controls by clicking Participants.
The names of guests will be accompanied by the word Guest in parenthesis when they participate in the course.