As a result of our file sharing integration, you will be able to share files within Zoom that were originally stored in Box, Google Drive, Microsoft OneDrive, or Microsoft SharePoint. In order to share files easily while chatting and during meetings, you will need to connect your Zoom account.

Note:Dropbox can also be used to share files through the integration. It is important to note however, that Dropbox has different features than other file sharing integrations.

Prerequisites for file sharing integrations

• Zoom’s desktop client is available for download
  • For Windows 5.3.0 and later versions
  • And Mac OS X versions 5.3.0 or later
• By the Zoom mobile application
  • Which runs on Android and Mac OS X versions 5.3.0 or later
  • With iOS version 5.4.0 or higher
• An administrator must enable file sharing integration in the app
• For this feature to work, in-meeting file transfer must be enabled by an administrator

Notes:

• As a result, you may be required to change the permissions on the files in the third-party service in order to use these integrations.
• If you wish to change the integration, you can download the file to your computer, then use the local file as an alternative. A file can be shared in a meeting by opening the file and sharing the screen in the meeting. The benefit of these alternatives is that you do not need to change file permissions on the third-party service.

How to enable file sharing integrations

1. If you are an administrator with permission to edit integration settings on the Zoom web portal, you should login to it as an administrator.
2. Select Advanced, then Integration from the top navigation bar.
3. Click on either of the following toggles to enable them:
   • Box
   • Google Drive
   • Microsoft OneDrive
   • Microsoft SharePoint

How to share a file in Zoom chat

Zoom chat allows you to share a file with a single contact, a chat group made up of multiple chatters, or a channel. Zoom does not directly upload shared files, but rather creates a link for the file that can be shared without having to actually upload the file. If a contact clicks the file, a browser will open and the file can be viewed using the third-party file sharing service that has been provided.

Windows | macOS

1. Log in to the Zoom desktop client.
2. Click on the Chat tab.
3. Select the contact, group-chat, or channel you would like to share the file with.
4. Then click on File and then select the file sharing service.
   When you click on this service, a webpage will open.
5. You will need to connect to it.
6. You will then need to grant Zoom access to your account by following the instructions on the screen.
   Your files will then be displayed on a web page.
7. You just need to select the file you want to share.
   Note: You need to choose the SharePoint site you wish to view before you can view the file directory if you are sharing a SharePoint document.
8. To do so, select an option from the sharing options in the bottom panel.
   • Anyone in your organization: The link can only be accessed by members of your organization in order to view or download the files.
   • Notes:
     • You’ll need to enter your organization’s domain if you’re sharing a Google Drive file.
     • This option is only available if you’re sharing a OneDrive or SharePoint file, and it can only be used for work or school accounts.
   • Anyone with the link: A person with the link will be able to view or download the file.
9. Click on the Choose button.
   Click on the Change Permissions button. This will allow others to access the file.
10. Once the browser prompts you, click on the option to open Zoom.
    Once Zoom posts the link to the shared file, you can begin the process. A link can be posted in the chat for a contact to click on so that they can open a browser and access the file through the third-party file sharing service.
    

Note: Sharing a file with a third-party file sharing service changes the file permissions within that third party service. Sign in to your third-party file sharing account if you wish to revert the permissions on a file on which you no longer wish to share.

Android | iOS

How to send a file through in-meeting chat

The in-meeting chat feature provides an opportunity for participants to share files with each other while in a meeting.

Windows | macOS

How to share a file during a meeting

When you are in a Zoom meeting, you can also present files. Zoom will open the file and you will be able to see it on the screen.

Windows | macOS

1. Please sign in to the Zoom desktop client.
2. You can start or join a meeting.
3. From the meeting controls, click on Share Screen.
4. In the Files tab of the browser, click on the share button, then choose the file sharing service.
   This will open a web page where you can access the service.
5. Click on the Connect button.
6. After you authorize Zoom to access your account, you will be able to use the service.
   A page will appear with a list of your files.
7. Click on the file you wish to share.
   Note: In order to view a SharePoint file directory when you are sharing a file, you must first select the SharePoint site.
8. Then you can choose your file to share. You can choose from the following options:
   • You can choose from any of the following. The link to open or download the file can only be accessed by members of your organization.
   • Note:
     • You will have to enter your organization’s domain if you’re sharing a Google Drive file.
     • Unless you have a school or work account, this option is not available when sharing a OneDrive or SharePoint file.
   • Anyone with the link:
   •  You can share the link with anyone to view or download the file.
9. Select the Share screen option.
   If you select this option, the file permissions will be changed to allow others to view it.
10. If you are pausing the screen share, click Resume Share to resume.

Note:

Sharing a file with a third-party file sharing service changes the file permissions within that third party service. Sign in to your third-party file sharing account if you wish to revert the permissions on a file on which you no longer wish to share.

Android | iOS

1. Open Zoom on your mobile device and sign in.
2. Select the meeting you would like to attend.
3. From the meeting controls, tap the Share button.
4. Choose the service from which you would like to share the file. Once you have chosen the service, a new webpage will appear with more details.
   Note: It is currently not possible to share from SharePoint via the mobile app.
5. Simply click on Connect.
6. A pop-up window will appear asking you to authorize Zoom to access your account.
   A page with all of your files will appear on the screen.
7. You will need to choose which files you want to share.
8. Using the bottom panel, you can choose one of the following options:
   • Anyone in your organization: To view or download the file, you need to be a member of your organization to access the link.
   • Notes:
     • Enter your organization’s domain when you are sharing a Google Drive file.
     • You may be able to share a OneDrive file only with work or school accounts if you’re sharing a file.
   • Anyone with the link: A link can be shared with anybody who has access to it.
9. Click on the Share screen button.
   A new set of permissions will appear, allowing others to access the file.

Note: Sharing a file with a third-party file sharing service changes the file permissions within that third party service. Sign in to your third-party file sharing account if you wish to revert the permissions on a file on which you no longer wish to share.