Viewing Zoom Contact Center inboxes

Inboxes can be viewed and managed by Zoom desktop clients, supervisors, and agents. Messages in the inbox can also be played, downloaded, or deleted by other contact center users.

 

Prerequisites for managing voicemail inboxes

  • For Windows and macOS, Zoom desktop client 5.9.3 or higher
  • Accounts for Professionals, Businesses, and Schools
  • License for Zoom Contact Center
  • Admin or owner privileges; or role/privileges relevant to the account
    Note: Inboxes belonging to queues they belong to can only be viewed by supervisors and agents.

How to view voicemail inboxes

Desktop client

  1. Launch Zoom on your desktop.
  2. To access the Contact Center, click the tab.
  3. On the left side of the screen, click Inbox.
    Each message will be accompanied by information.

Web portal

  1. Zoom’s web portal can be accessed by signing in.
  2. Click Contact Center from the navigation menu.
  3. Select Inbox from the tabs.
    Each message will be displayed with information.

How to delete voicemail messages

Desktop client

  1. Log in to Zoom on your desktop.
  2. Select the Contact Center tab.
  3. You can access your Inbox by clicking the Inbox menu on the left.
  4. You can delete a voicemail by clicking the ellipses (…) and then clicking Delete.
    Note: You can delete multiple entries at once by checking the box next to the status column and clicking Delete.
  5. Confirm deletion by clicking Delete.
    Note: You will permanently delete a message if you disable soft delete in the inbox’s settings. You can recover a message that was soft deleted to Recently Deleted for a specified number of days if you enabled soft deletion. A message will be permanently deleted after a specified number of days.

Web portal

  1. To access the Zoom web portal, you will need to sign in.
  2. Click Contact Center from the navigation menu on the left side of the screen.
  3. The Inbox tab will appear once you click on it.
  4. To delete the voicemail, click the ellipsis icon (…), then click Delete to delete it from your computer.
    Note: There is an option to delete a few entries at a time by clicking the checkbox beside the status column, followed by the Delete button at the top of the table.
  5. To confirm the deletion, click on the Delete button.
    Note: There is a chance that the message will be permanently deleted if you disable soft deletion in the settings for the inbox. Messages that have been soft deleted will be moved to Recently Deleted in your inbox, where you can recover them for a period of time you specify. The message will be permanently deleted after the specified number of days have passed.

Information available in the inbox list

You will see the following information in the Zoom desktop client or web portal when viewing your inbox messages:

  • Inbound ID: A number associated with the caller who left a message.
  • Queue: Queue to which the call was routed.
  • Flow: Callers are routed through the associated flow.
  • Duration: In minutes and seconds (mm:ss), the duration of the voicemail message.
    • Play icon: Voicemail message is being played.
  • Created On: Messages are left with a date and timestamp.
  • Status: A voicemail message’s current status. Normal is most often the case.¬†Your admin will show you Recently Deleted if soft deletion has been enabled and you’re viewing recently deleted voicemails.
  • Delete option is displayed by the ellipses icon (…).

Read it also –

Viewing Zoom Contact Center Real Time Analytics
Viewing Zoom Contact Center Historical Reports

Frequently Asked Questions

 

How do I check my inbox zoom?

Open Zoom’s desktop client on your computer and sign in. In the Phone tab, click the Phone button. You can find the Voicemail tab by clicking the menu button. It is the most recent message that appears at the top of the voicemail display in reverse chronological order.

What can a zoom admin see?

With Zoom Dashboard, administrators are able to view a number of indications related to the account, ranging from usage statistics to live data about the meetings they are participating in during a meeting. Having access to this data will allow you to gain a much deeper understanding of how your users are conducting meetings within your company and analyze any issues that may have occurred as a result.

Where is the phone tab on Zoom?

Launch Zoom’s desktop client and sign in to your account. You can access your profile settings by clicking the picture next to your profile picture. Click on the tab that says Phone in the menu.

What is Zoom Contact Center?

The Zoom Contact Center is a fully integrated omnichannel contact center that is optimized for video. It is available both in English and Spanish, providing both English and Spanish support. Zoom Contact Center will provide you with unified communications capabilities, as well as contact center capabilities, so you can combine these two functions in one package.

Can Zoom calls be forwarded?

Calls can be forwarded to a different extension in the account by using the Forward to another extension feature. As part of the account, there may also be a directory of external contacts that you can use to forward calls to a contact outside of the account if the account has a directory of external contacts.


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