When joining or hosting an internal meeting, admins have the power to restrict which features are available in the meeting. It is also possible to enable policies in the follow user in-meeting policy for admins to prevent some features from being available even when joining an external meeting. The features that can be restricted to the account include the ability to limit users from transferring files, sharing their screen, entering chat in-meeting, annotating a screen share, sharing a whiteboard, recording a meeting, viewing or typing closed captions, and so on. When the policy is enabled, the policy will follow the user across all devices regardless of what device the user uses to log into Zoom to join or host a meeting.

Prerequisites for restricting in-meeting features when joining meetings

• Account type: Pro, Business, Education, or Enterprise
• Privileges of account owner or administrator
• This setting has to be activated by Zoom Support
• in the Zoom desktop application
  • Windows: 5.8.3 or higher
  • macOS: 5.8.3 or higher
  • Linux: 5.8.3 or higher
• Zoom mobile app
  • Android: 5.8.3 or higher
  • IOS: 5.8.3 or higher
• VDI Client: 5.8.3 or higher
• using Zoom’s web client

Restricting external in-meeting features at the Account level

1. Log in to the Zoom web portal by using your email address and password.
2. Click on Account Management then Account Settings from the navigation menu.
3. Then click on the Meeting tab.
4. When you navigate to the In Meeting (Advanced) section, you will find the option Restrict users from using specific features whenever they join a meeting.
5. When you find the option, click on the button.
6. To restrict access to the particular feature, check the box next to it:
   • Chat- The user is not permitted to use the in-meeting chat feature.
   • Meeting polls– Restricts the ability to participate in in-meeting polls.
   • Webinar polls– Restricts the ability to participate in webinar polls.
   • Webinar survey- The ability to participate in webinar surveys that are presented at the end of a webinar is restricted.
   • File transfer- Restricts the use of transferring files while in a meeting.
   • Screen sharing- The user will not be able to share their screen during the meeting.
   • Annotation-The user is not permitted to annotate during a screen sharing session.
   • Whiteboard– A user participating in a meeting is not permitted to share a whiteboard.
   • Nonverbal feedback – a meeting participant is not permitted to provide nonverbal feedback throughout the meeting.
   • Meeting reactions – Meeting participants are not permitted to use meeting reactions during meetings.
   • Remote control- This chapter describes how to restrict the use of the remote control feature when joining a meeting.
   • Q&A Webinar- This chapter describes how to restrict the participation in Q&A sessions during a webinar.
   • Remote support- During a webinar, it is possible to restrict the use of remote support sessions.
   • Local recording- During a meeting, the user is not allowed to start a local recording session when present.
   • Closed captioning- Currently, it is not possible to start closed captioning during a meeting while it is open.
7. Feature restriction should be applied when the following settings are selected under Restrict use of this feature in:
   • All Meetings- When the user joins an internal or external meeting, the feature will be disabled.
   • External Meetings only- If the user joins an external meeting, the feature will be disabled.
   • Note: If the user joins an internal meeting, the internal settings will remain in effect.
8. If the user clicks on Locked, the feature restriction will be locked.
   
   Note : If the restriction is set to All Meetings, and the restriction has been locked, any settings within meetings set at the User, Group, or Account level will be overridden by the lock.
9. Press the Save button.

Restricting external in-meeting features at the Group level

1. If you are an administrator with the right to edit groups, please sign in to the Zoom web portal as an admin.
2. You will then see a link to Manage Users followed by Manage Groups in the navigation menu.
3. Click on the name of the group which applies to you.
4. Select the Meetings tab on the left side of the screen.
5. You can restrict the use of some features when users join a meeting by selecting the restriction section under In Meetings (Advanced).
6. Select the features you wish to restrict and click Select.
7. You can restrict the following features by selecting the check mark next to them:
   • Chat- The user will not be able to use the in-meeting chat feature.
   • Meeting polls- The user will not be able to participate in in-meeting polls.
   • Webinar polls- The user will not be able to participate in webinar polls.
   • Webinar survey- A user will be restricted from participating in surveys following a webinar.
   • File transfer- In the course of a meeting, a user will not be allowed to transfer files.
   • Screen sharing- Users will not be allowed to share their screens during the meeting.
   • Annotation- In this case, the user is prevented from being able to annotate during a screen share session.
   • Whiteboard- It is prevented from being able to share a whiteboard during the meeting.
   • Nonverbal feedback – It is prevented from being able to provide nonverbal feedback during the meeting.
   • Meeting reactions – It is prohibited from being able to provide nonverbal feedback during the meeting.
   • Remote control- Limits the possibility of joining meetings from a remote location using the remote control feature.
   • Q&A Webinar- Limits participants’ ability to participate in Q&A sessions during webinars.
   • Remote support- During a meeting, participants will not have access to remote support capabilities.
   • Local recording- In-meeting recording is prevented when the user starts a local recording session.
   • Closed captioning- Whenever a meeting is in progress, the option to start Closed captioning is disabled.
8. The feature restriction will be applied based on the following selections in Restrict use of this feature:
   • All Meetings- The feature is disabled whenever users join a meeting whether it is internal or external.
   • External Meetings only- the feature will not be enabled when users join external meetings.
   • Note: When joining internal meetings, users will still be able to modify their internal meeting settings.
9. To lock the feature restriction, click on the Locked link under Locked.
   
   Note :
   This will render any in-meeting settings set at the User level will not apply if the restriction is set to All Meetings, and the restriction is locked. 
10. Click on Save.