The Zoom Rooms screen can be customized so that you can hide information that may be potentially sensitive about a meeting when it is displayed. A setting on an account, a setting on a room, or any intermediate level in the hierarchy of the account can be changed.

The following topics will be covered in this article:

• How to enable private meetings for Zoom Rooms
• How to schedule a private meeting for Zoom Rooms

Prerequisites for creating Zoom rooms for private meetings

• Version 4.0 or later of Zoom Rooms is required
• Version 4.1 or later of the Zoom Rooms iPad controller is required
• The user has access to edit Zoom Rooms as part of their role
• There is now an Outlook plug-in or an extension for Chrome that allows you to use Zoom
• Zoom Rooms can be integrated with your Outlook Calendar or Google Calendar and can be accessed via the Zoom Rooms platform

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How to enable private meetings for Zoom Rooms

In Zoom Rooms, the display of upcoming meetings that are scheduled to take place in the room is automatically displayed by default. The details to be included for a public meeting include the time, the topic, and the name of the person who is organizing the meeting. During private meetings, the topic of the meeting will not be displayed on the screen.

You can use the following steps to configure all Zoom Rooms in your account in order to have them transformed into private meetings or hide the host and meeting ID from all private meetings:

1. Log into the Zoom web portal by entering your email address and password.
2. Then click Zoom Rooms in the Room Management section.
3. This setting can be enabled for a specific room or location by using the location hierarchy for that specific room or location. You can enable this feature for your entire account by clicking Account Settings.
4. Click the Meetings tab at the top of the page.
5. For those who want to enable the Transform all meetings to private as well as Hide the host and meeting ID from private meetings, they must toggle the next to the toggle.
6. Upon displaying the verification dialog, choose Enable in order to proceed with the verification process.

How to schedule a private meeting for Zoom Rooms

It is possible to schedule a private meeting either through the Outlook plugin or through the Google Calendar plugin if you use one of these apps.

• In Outlook, by clicking the Private icon on the toolbar’s upper right corner, you can make the meeting private when you schedule it.
  The way in which you create meetings in Zoom Rooms (Outlook) can be found under Scheduling Meetings in Zoom Rooms (Outlook).
• You can choose Private for the Visibility option in Google when scheduling your meeting so that it will be private when it is set up.
  
  For more details about how to schedule meetings in Zoom Rooms (Google), please refer to Scheduling Meetings in Zoom Rooms (Google).

Frequently Asked Questions

How do I send a private Zoom invite?

1. The Zoom Desktop Client can be accessed by going to the Zoom website.
2. Make an appointment to meet with me.
3. On the Meetings tab, click the Meetings button.
4. If you would like others to attend a meeting that you have selected then click Copy Invitation after selecting the meeting.
5. By clicking on the Edit button next to the meeting that you would like to add to your calendar, you will be able to do so.

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