The use of annotation tools in meetings contributes to collaboration, brainstorming, and drawing over the content shared during meetings. Annotating tools can be used after they have been enabled in the Zoom web portal.

Enablinng annotation for meetings

Account

In order for annotations to be enabled for all users within the account:

1. Log in to the Zoom web portal by clicking the link below
2. below
3. below. Once you have logged in, you can access the Account Tab in the navigation panel.
4. Navigate to the Meeting tab.
5.  Ensure that Annotation is enabled under the Meeting (Basic) heading.
6.  The toggle should be clicked to enable it if it is not currently enabled. After clicking the toggle, a confirmation dialog will appear, click Turn On to confirm the change.
7. Please check the box that allows you to save shared screens with annotations when you click the check box.
8. You can check the option to only allow annotations from the user sharing the content if you wish.
9. In this case, click on the lock icon and click on Lock, a confirmation message will appear before the setting becomes mandatory for all your users in your account.

Group

Note:The Group Management page has been renamed to Groups if you signed up for a new Zoom account after August 21, 2021; or if you activated the new Admin Experience on your account.

To enable annotation for a group of users:

1. Join the Zoom web portal by logging in.
2. Then, click on User Management in the navigation panel, followed by Group Management.
3. Once you have chosen the correct group name, you will need to click on the Settings tab.
4. Next, you will need to click on Meetings.
5. Make sure that the Annotation option is enabled under In Meeting (Basic).
6. If it is not enabled, you can turn it on by clicking the toggle switch. You will likely be presented with a verifying dialog. To verify the change, click Turn on.
   Note: If a particular piece of information is grayed out in a particular account, it has been locked or disabled at that level and needs to be changed there.
7. The save shared screens with annotations option is available only if you check the box.
8. Please select this option if you wish to restrict annotations to only the content that is being shared.
9. Click the lock icon, and then by clicking Lock you will be able to make this setting mandatory for your entire account. Choose this option if you would like to make this setting mandatory for all of your users.

User

You can enable annotations for your own use by following the following steps:

1. Join the Zoom web portal by logging in.
2. Go to the Settings tab in the navigation panel.
3. Then click on the Meeting tab.
4. Ensure that Annotation is enabled under the In Meeting (Basic) section.
5. If it is disabled, toggle it on by clicking the toggle button. You may be prompted for verification, in which case click Turn On to verify the changes.
   Note: Grayed out options are those that have been either locked or restricted at either the account or group level. Contact the Zoom administrator to have the options enable.
6. To allow sharing of screen annotations when using shared screens with annotations, check the box to check.
7. In case you wish to restrict annotations to only the content shared by the user, you can check the check box.