Inviting others to join a Zoom Rooms meeting

This post was most recently updated on July 22nd, 2022

It is possible to invite other Zoom Rooms, H.323/SIP rooms, company contacts, or external participants to your Zoom Rooms meeting.

This article covers:

  • How to invite by contacts
  • How to invite by email
  • How to invite by phone
  • How to invite by room system

Prerequisites for inviting others to join a Zoom Rooms meeting

Internal invites

  • You have added a contact from your company to User Management or you have the same domain as that contact.
  • The Zoom Rooms page allows you to configure Zoom Rooms.
  • You must subscribe to the CRC (Cloud Room Connector) add-on to configure the H.323/SIP room system.

External invites

  • Invite by Email: Make sure your email address is valid.
  • Invite by Room System: Be subscribed to the CRC (Cloud Room Connector) and know the IP address or E.164 of the room.
  • Invite by Phone: The call out feature is enabled on the account

How to invite by contacts

  1. On the controller, tap Manage Participants, then on the Invite radio button, while you are in a meeting.
  2. Click on the Contacts tab at the top of the screen.
  3. Depending on whether you are inviting Zoom Rooms, SIP/H.323 rooms, or company contacts, you will need to select them first.
  4. Click on the Invite button.

How to invite by email

  1. The first step is to tap on Manage Participants from the meeting controller and then tap on Invite when you are in a meeting.
  2. You will find the email tab on the left hand side of the screen.
  3. In the To: field, enter the email address of the invitee(s) that you would like to invite. The email addresses of multiple participants should be separated by a space.
  4. Click Send Invitation.

How to invite by phone

  1. Select Manage Participants from the controller and then select Invite.
  2. Select the Phone tab.
  3. For international numbers, tap the country code icon at the top left.
  4. Tap the phone icon to dial a number.

Zoom Rooms provides the ability to call phone numbers. Find out how.

How to invite by room system

  1. During the course of a meeting, tap on Manage Participants on the controller, then tap on Invite to invite new participants.
  2. Select the SIP/H.323 tab from the menu.
  3. It is possible to enter an IP address or an E.164 number and then choose H.323 or SIP and tap Call.

 Get more information about Zoom Rooms’ SIP/H.323 calling capabilities to find out how to make a call.