Invite Others to Zoom Room Meeting

In this article we will show you how to invite contacts, invite by email, invite by phone, and invite room systems.



Invitation from inside:

  • Company contacts have been added to the User Management page or have the same domain.
  •  The Zoom Room is set on the Zoom Room page .
  • The H.323 / SIP room system needs to be configured on the [ Room Connector ] tab, and the account needs to be registered to the Cloud Room Connector ( CRC ) add-on.

Invitation from outside:

  • Invite by Email: I have a valid email.
  • Invite in conference room system: Know the conference room IP address or E.164 and subscribe to the Cloud Room Connector (CRC).
  •  Invite by phone: Account is registered for callout function

How to invite using contacts

  1. During a meeting, tap Invite on the controller .
  2. Invitation from the contact and then tap the tab.
  3. Select the Zoom room, H.323 / SIP room, or company contact you want to invite.
  4. Tap [ Invite ].

Invite by email

  1. During a meeting, tap Invite on the controller .
  2. Invitation by e-mail , tap the tab.
  3. Destination in the field, enter the e-mail address of the invitees. If you’re inviting more than one user, please add a space to separate the email addresses.
  4. Click Send Invitation .

Invite by phone

  1. During a meeting, tap Invite on the controller .
  2. Invitation on the phone and then tap the tab.
  3. If you are dialing an international number, tap the flag icon to select a country code.
  4. Dial the number and then tap the phone icon.

Invite the Room system

  1. During a meeting, tap Invite on the controller .
  2. Room invite system and then tap the tab.
  3. Enter the IP address or E.164 number, select H.323 or SIP, and then click Call.

For more information on this article, please visit Invite Others to Join a Zoom Rooms Meeting .

Frequently Asked Questions

How do I invite someone to my Zoom room meeting?

Using the Zoom desktop client, you can schedule a meeting by following these steps:

  1. Set up your meeting settings and schedule your meeting.

  2. Select Outlook from the Calendar section.

  3. Please click the Save button.

  4. By entering the room’s email address into the To: field, you will be able to add the room to your mailing list. …

  5. The invitation will be sent out to the recipients once you click the Send button.


How do I invite someone to a Zoom meeting without waiting room?

Waiting Room can be enabled or disabled for all users within an account by simply following these steps:

  1. If you are a Zoom user with administrator privileges, you will be able to edit account settings by logging into the Zoom web portal.

  2. Account Settings can be accessed from the Account Management menu in the navigation bar.

  3. Go to the tab called Meetings and click on it.

  4. It is possible to enable or disable the Waiting Room feature by clicking the toggle under Security.


How do you add someone to Zoom call on waiting room?

During a meeting, the participant may be admitted as a participant

  1. When you are the host of the meeting, click on Participants.

  2. To allow a participant to join the meeting, click the Admit button next to their name in the Waiting Room section.


How do I set up a Zoom room meeting?

Using Zoom Rooms for Google Hangouts, how can you schedule a meeting?

  1. I would like to create an event in Google Calendar by opening it.

  2. To see more options, click the More Options button.

  3. Select the meeting settings that you would like to use.

  4. Make it a Zoom meeting by clicking the button that says Make it a Zoom meeting.

  5. Click on the Rooms link on the right side of the screen.

  6. The best way to schedule a room is to search for it and click it.

  7. In the guest list, it will now appear as a guest.


How do you invite people to a meeting room?

Add a Microsoft Teams Room to an existing meeting

  1. The meeting will open in Outlook once you have opened it.

  2. You can find the room in the meeting schedule by using the Room Finder feature.

  3. Please send an update as soon as possible. There will be an indication on the console if the meeting has been accepted.

  4. You can join a meeting by selecting it on the console.

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