Optimize Hybrid Work Environments with Zoom’s Newest Innovation, Workspace Reservation

The idea of work being something you do, rather than a place that you go, has become increasingly important to organizations and employees around the world. It has also led to a change in how we view the workplace because of this change in perspective.

In our survey for the year 2022 conducted in partnership with Momentive, just over half of remote employees prefer a hybrid setup, where they work from home as well as at the office. However, over half of remote employees still prefer to be in the office in the future, to meet new clients (53%), and to take part in team activities (58%). In order to facilitate a productive working environment between hybrid teams, organizations must provide their offices and workspaces with flexible solutions that facilitate their collaborative work, encourage employee socialization, and reduce the distance between office locations and remote workspaces so employees can collaborate in more effective ways.

With the release of Workspace Reservation, we will be able to provide you with a variety of workspaces to suit your needs. It has been added as the latest addition to Zoom’s platform to give users the capability to prebook office spaces, see who else is visiting, and get recommendations regarding where to sit as a result of this new functionality. In one example of our beta customers, one of them even used Workspace Reservation in advance to reserve a parking space for the day at his office.

With Zoom Workspace Reservation, you can enhance and streamline your hotdesking and hoteling experiences in a way that provides maximum flexibility. It is important to note that Workspace Reservation supports hybrid teams and system administrators in many ways, including:

Hybrid teams

  • Flexible hotdesking options: You can schedule a space reservation for as little as a few minutes or as long as a full day – the choice is yours.

  • On-demand booking: You can reserve a space when you arrive at the Zoom Room, at the desk, or directly at the desk by using the kiosk, the scheduling panel, or the calendar outside the Zoom Room.

  • Intuitive user experience: When teams book in-office workspaces, they will have the ability to use a familiar interface and platform that they are already familiar with.


System admins

  • A streamlined process: Using the admin portal, you can easily upload custom office maps as well as the seating locations for your clients, making booking a seamless and efficient experience.

  • Simplified space management: By adding a QR code to your workspace, you will be able to reserve a space easily at any time.

  • Workspace optimization with analytics: Workspace Reservation gives you the opportunity to collect data about how your teams use their spaces and use it to plan and build a more efficient and effective workspaces based on the information that has been collected.


Simplifying hotdesking and hoteling in the era of hybrid work 

Workspace Reservation is a Zoom App that is accessible through Zoom’s desktop client or through your web browser. It enables you to book a wide range of workspaces, including:

  • Zoom Rooms: A quick and easy way to collaborate

  • There are several appliances that can be used with Zoom phones

  • Desks for the workplace

  • Rooms that can be configured for personal meetings, screenings, and other types of meetings

According to Jeff Smith, Group Product Manager, Zoom Rooms and Whiteboard, Head of Zoom Rooms, “Employers continue to place a high priority on hybrid office management due to the fact that they want a solution that is secure, easy-to-use, and comprehensive to help them connect remote and in-office users together,”. As an addition to Zoom’s hybrid work offering, Workspace Reservations are an exceptional addition that helps employees be able to access the tools they need to do their best work at any time, regardless of what time of day it is.

It has now become possible to reserve a workspace. For more information about Workspace Reservations or to learn how it can help simplify bringing together your teams, talk to your AE or a Zoom specialist.

Additionally, Zoom provides a suite of enterprise communications solutions that are available on our video communication platform, as well as solutions to assist the continued evolution of the office and the hybrid workforce, which are designed to support both.

Our Work Transformation Summit, which is happening today, will provide you with an overview of Workplace Reservation and other Zoom technology which is helping to improve hybrid working environments. To learn more, register for the summit.



What is Zoom workspace reservations?

How do I set up a Zoom workspace reservation?

  1. Locate a desk that’s open using the Zoom Rooms for Touch app on your device.
  2. Tap the icon labeled “Check in.”
  3. Tap the icon labeled Reserve.
  4. Choose the day and time for your reservation in the pop-up box that appears when you click the Reserve button.
    By tapping the Custom button, you are also able to establish a reservation time that is specific to your needs.
  5. Tap Confirm.
  6. You can confirm your reservation by scanning the QR code that appears in the Confirmation pop-up window or by selecting Reserve through email.
    • You can use the Zoom app on your phone or the camera on your phone to scan the QR code.
    • Enter your email address here to confirm through email.
  7. Tap Reserve.


How does Zoom for Google workspace work?

You can use the add-on to schedule a Zoom meeting from Gmail. The add-on will auto-populate the meeting topic with the email topic. After you schedule a meeting from Gmail, Zoom will send join details to the sender of the email. Use a web browser to sign in to Gmail.

Is Google Workspace like Zoom?

Google Meet and Zoom both offer a wide range of in-demand video conferencing tools, including screen and app sharing, meeting recordings, meeting transcripts, chat, participant spotlight and virtual backgrounds. Zoom meeting capacity scales up to 1,000 participants, while Google Meet tops out at 250.