Preventing OnZoom event disruptions as a Host
As a best practice, you should familiarize yourself with the security options available to you in OnZoom, and enable only the features that are necessary to conduct the event and prevent disruptions. Also, if you are not happy with an Attendee’s behavior or if he or she is disruptive, you can report them. Your Attendees should be able to enjoy a safe and happy experience during their stay with you if you do this.
Contents
Prerequisites for preventing an OnZoom event disruption
- Client for Zoom’s desktop product
- Windows: 5.6.3 or higher
- macOS: 5.6.3 or higher
- There are four types of accounts available: Pro, Business, Enterprise, and Education
- In order to create paid events, you will need either a Stripe Business account or a PayPal Business account
How to prepare to start your event
In order to ensure that your event’s security settings (set when you created the event) are set up in the way you want them, it is recommended that you schedule your event at least five to ten minutes before the scheduled time (before the Attendees join) to verify that they are also set up in the way you want. If you wish to make any changes to the settings, you may do so at any point during the event, but it would be best to double check them before attendees join the event.
With OnZoom’s default settings, your event will be protected to the highest level of security in order to minimize disruptions during the course of the event.
Before the start of your OnZoom event, if you’ve selected or included a Meeting event type, be sure to follow these steps:
- Disable Attendees have the option of changing their screen names:
- As long as you have enabled this feature, attendees will be able to change their display name during the event.
- Attendees who are disabled are able to share their screens as follows:
- Attendees can share their screen if the option is enabled at your event. You can let them decide whether to share their screen or not.
Note: By reviewing the security settings for the event, you will be able to review these security options.
How to use best practices for preventing event disruption during your event
Note: You will not be able to use the following features by default.
Prevent annotation on presentation
If you share your screen with attendees, you will be able to prevent them from annotating your presentation.
- By clicking on Share Screen, you will be able to share your screen.
- In the meeting controls, click More to see more information about the meeting.
- To disable annotations for others, click the Disable Annotations for Others button.
Mute all Attendees’ microphones
If you are looking to prevent interruptions during your event caused by attendees’ microphones, you can mute their microphones so that all attendees’ microphones are muted.
- The meeting controls can be accessed by clicking on Participants.
- If the Participants window does not have an ellipsis at the bottom of it, click on that.
- Upon entering the room, click on the Mute Participants/Attendees button.
Prevent Attendees from changing their names
Attendees can be prevented from changing their names during your event by preventing them from changing their names.
To prevent attendees from changing their names during your event or summit, if you select or include a Meeting event type or session in your event/summit, here is how to prevent this from happening:
- On the meeting controls page, click on Security.
- It is important to remove the check mark under Allow participants to rename themselves by clicking on Rename Themselves.
In order to prevent attendees from changing their names during your event/summit, if you select or include a Webinar event type/session, you should follow these steps.
- On the meeting controls page, click the Participants button.
- When you are in the Participants window, click the ellipsis at the bottom of the window.
- Click the box beside Allow attendees to rename themselves under the Attendees tab.
Prevent Attendees from unmuting themselves
Furthermore, it is also possible to prevent Attendees from unmuting their microphones during the event in addition to muting their microphones upon entering your event.
As part of your event/summit planning, you should select or include a Meeting event type or session so that Attendees will not be able to change their names while your event is in progress:
- Under the meeting control options, click Security.
- You can unmute participants by clicking Unmute Themselves under the Allow participants to checkbox.
In order to prevent attendees from changing their names during your event/summit, if you select or include a Webinar event type/session, you should follow these steps.
- When you are in the meeting controls, click on Participants.
- In the Participants window, at the bottom of the page, there is an ellipsis.
- You will be able to unmute attendees by clicking on the Allow Attendees to Unmute button.
How to delete messages sent in chat during an event
In the in-meeting chat window, you have the option of deleting messages and files that have been sent by other users. The Zoom Trust and Safety team will be able to review any reports of misuse in the platform after deleting a user’s message. If necessary, the Zoom Trust and Safety team will be able to block that user from using the platform in the future.
During a meeting, a message can be deleted from the in-meeting chat box by following the following steps:
- You may open the in-meeting chat window by clicking the Chat icon in the event controls bar.
- If you would like to delete a chat message, simply place your cursor over it.
- To open the ellipsis, click on it.
- To delete the file, click on the Delete button.
How to report a user who causes a disruption
There is an option to report an attendee to the Zoom Trust and Safety team when he or she has deleted a message from the in-meeting chat window during an event, so that they may evaluate any misuse of the Zoom platform and block the user if necessary after you delete their message.
Note: As soon as you have deleted the user’s message from the in-meeting chat window during the event that you are attending, the option to report a user will appear.
In order to report a user from the chat window in the meeting, follow these steps:
- There is an option to report the attendee by clicking on [Name of Attendee].
There will be a dialog box that appears. - There is a field called “Who do you want to report?” that you need to fill in. The next step would be to confirm which user you would like to report by typing their name in the box.
- Click on the What happened? box to find out what happened. From the dropdown menu, select the option you wish to use from the dropdown box.
- If you would like to include a screenshot with the report, you can check Include desktop screenshot as an option.
- It is possible to view a screenshot by clicking on the View Screenshot button.
- Submit the form by clicking the Submit button.
Read it also –
| Onzoom Event Host Frequently Asked Questions |
| Managing Onzoom Event Types |
| Converting Meetings Webinars To Onzoom Events |
| Syncing Onzoom Events To Your Calendar |
Frequently Asked Questions
How do you avoid disturbance in Zoom Meeting?
How do I secure zoom an event?
Can a zoom call continue if the host leaves?
Are there security issues with Zoom meeting?
What is secure mode on Zoom?
The following security controls are in place in meetings:
Become the host or co-host of a Zoom meeting by starting the meeting. Tap More on the control toolbar on the left side of the screen. Then tap the Security button. The following settings can be enabled from the menu: Lock Meeting: This setting gives you the option of locking the meeting so that new participants are not allowed to join the meeting after the meeting has been locked.
