Automatically sent Zoom Events email notifications
Certain circumstances trigger automatic email notifications from Zoom Events.
Contents
- 1 Hub-related notifications sent automatically
- 2 Event-related notifications sent automatically
- 3 Recording-related notifications sent automatically
- 3.1 Frequently Asked Questions
- 3.2 Does Zoom automatically send reminder emails for meetings?
- 3.3 How do I stop Zoom from sending emails?
- 3.4 How do you resend confirmation email Zoom to all registrants?
- 3.5 How do I get Zoom meeting reminders in Outlook?
- 3.6 How do I turn off Zoom notifications?
- 3.7 Related Articles
| Email Notification | Description | Trigger |
| Account Add Hub License | Notification a customer who just purchased a Zoom Events license will receive reminding them to add a hub to the new account | When a Zoom Events license is purchased |
| Event Organization Association | Notification that a new event has been published in a hub | When a new event is published in a hub |
| Event Organization Dissociation | Notifications that an event has been removed from a hub | When an event is removed from a hub |
| Followed a New Hub | Notification to a user that they have followed a Hub and will receive notifications about upcoming events associated with the hub | When a hub is followed |
| Hub License Canceled | Notification that your Zoom Events license has expired | When a Zoom Events license has expired |
| Hub License Removed | Notification that your Zoom Events license has been revoked | When your Zoom Events license has been revoked |
| Hosting Hub Suspended | Notification that the hub the event is hosted from has been suspended | When the hub an event is hosted on has been suspended |
| Hub Suspended Owner | Notification that an issue was detected with a hub your Zoom account is associated with, and your account was suspended | When an issue has been detected with a Zoom Events hub |
| Organization User Added | Notification that you are now an owner of a hub | When you become an owner of a hub |
| User Deactivated | Notification that your Zoom license has been revoked | When your Zoom license has been revoked |
| Email Notification | Description | Trigger |
| New event has been submitted for review | Notification for hub owners or managers to choose to list the new event on the hub; this is a call to action to review the published event, for it to be listed on the hub.
Note: Turn this off in hub Settings by choosing to automatically list events on the hub. |
When a new event is published—and is unlisted—in a hub that you own/manage |
| New Event Has Been Published for Hub | Notification that a new event was published to a specific hub; this notification is sent to the users who are associated with that specific hub | When a new event was published in a hub you are associated with |
| You Event Has Been Published | Notification that is sent to the host after they publish an event | When a host publishes an event |
| Order Confirmation for an Event | Notification of the event order confirmation that a user purchased a ticket to an event | When a ticket has been purchased by a user |
| Reminder for paid ticket registration availability | Notification that a paid event is now open and available for attendee registration | When you choose to receive an email reminder to return to the paid event details page to complete registration once it’s available |
| Host Added You as a Co-Editor | Notification that you were added as a co-editor to help edit an event | When you are added as a co-editor |
| Invitation to Register for an Event | Notification that you are invited to a free event; you will still need to register to attend the event | When a host sends an invitation to you to register for an event |
| Invitation to be an Alternative Host | Notification that you are invited to be an alternative host for a session | When a host adds you to be an alternative host for a session |
| Ticket was Gifted | Notification that a host gifted you a ticket | When a host gifts you a ticket |
| Invitation to be a Speaker | Notification that you are invited to be a speaker for a session | When a host invites you to be a speaker at a session |
| Invitation to Edit a Speaker Bio | Notification that you are invited to edit a Speaker Bio, because you were added as a speaker | When a host invites you to edit a Speaker Bio |
| Invitation to be a Sponsor | Notification that you are invited to be a sponsor for a session | When a host invites you to be a sponsor of a session |
| Invitation to Edit Sponsor Details | Notification that you are invited to edit Sponsor Details, because you were added as a sponsor | When a host invites you to edit Sponsor Details |
| Panelist Ticket | Notification that you are received a Panelist ticket to join an event | When a host adds you as a panelist to a session; a notification is sent after the event is published.
Another email is sent when the panelist is added. |
| Panelist ticket is No Longer Active | Notification that your Panelist ticket has been revoked; you will no longer be a panelist for that session | When a host cancels your Panelist ticket |
| Event Survey | Notification to participate in the event survey was sent after the event finished | When the event completes (approximately 30 minutes after) |
| Event Reminder | Notification that an event you registered for is starting in 24 hours | When it’s 24 hours before the start of an event |
| Event canceled | Notification that an event has been canceled, and that a Host has issued a refund | When a host cancels an event |
| Successful refund confirmation | Notification that your refund to the attendee(s) is processed successfully. |
When a host’s refund to attendees is successful |
| Ticket no longer active | Notification that an event ticket of yours has been canceled | When a host cancels your ticket |
| Your order for an event has been canceled | Notification that a ticket order of yours has been canceled; the ticket order will be voided | When your ticket order was canceled |
| Host sent you a message | Notification that the host of an event you registered for sent you a message about the event | When the host of an event sends you a message about the even |
| Email Notification | Description | Trigger |
| Recording is available | Notification that a recording is available for a session you attended | When a recording for a session you attended becomes available |
Read it also –
Frequently Asked Questions
Does Zoom automatically send reminder emails for meetings?
After a participant registers for a webinar, Zoom will automatically send you a confirmation email, as well as a reminder email to the participants, and a follow-up email to those participants who did not attend your webinar, as well as to those absent registrants who did not attend your webinar.
How do I stop Zoom from sending emails?
The process of enabling and disabling email notifications can be found here
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Zoom requires you to sign in before you can use it.
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At the bottom of the page, there is a button called Settings that can be found on the left.
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In the Email Notifications section, click the link.
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To enable or disable the following meeting-related notifications, you can toggle this setting on or off in order to enable or disable them.
How do you resend confirmation email Zoom to all registrants?
Click the Resend Confirmation Email button beneath the registrant’s name in order to send the confirmation email to the registrant again. Next, click the Resend Confirmation Email button to send the confirmation email to the registrant again. Select multiple registrants, click on the button Re-send Confirmation Emails, and then click on the “Re-send Confirmation Emails” button to resend confirmation emails in bulk.
How do I get Zoom meeting reminders in Outlook?
Creating a Zoom Meeting reminder template and setting it up
Select “New Client Reminder Template” from the dropdown menu on the left side of the screen by clicking on Client Reminders on the left side of the screen. GReminders has a feature that allows you to send reminders based on certain criteria such as the appointment in your Outlook calendar that has a Zoom link in the location field for the appointment to which you wish to send the reminder.
How do I turn off Zoom notifications?
Using the gear icon on the left side of the screen, click Settings.
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A menu will appear that allows you to adjust the settings.
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Please select [Notification Support], [Do Not Disturb / Call Rejection Support] from the list of options.
