As part of the Zoom Events product, Event Expo is a feature that allows event organizers to set up a virtual exhibition in which attendees can learn more about exhibitors and booths, and in turn, they will be able to arrange a meeting between them and the exhibitors. There is a 1:1 chat feature that allows networks to be formed between participants in the expo (the expo floor and inside the booths) through 1:1 chats.

Prerequisites for managing expo

• Zoom desktop client
  • Windows: 5.8.6 or higher
  • macOS: 5.8.6 or higher
• Zoom mobile client
  • iOS: 5.8.6 or higher
  • Android: 5.8.6 or higher
• Pro, Business, Enterprise, or Education account
• Zoom Events license

Note: A Zoom client version of 5.11.0 or higher is required if you want to enable or disable livestreaming for expo sessions.

How to find expo in the conference event creation flow

Note: Only conference events are able to take advantage of the expo feature. As of today, Expo does not support the Event (single-session) type of events.

1. The first step is to create a conference event.
2. The Expo tab can be found in the left navigation menu, under the Edit section, and can be accessed by clicking the tab.

Notes:

• There is no limit to the number of expo sessions that can be included within an event-but those sessions will count towards the overall total of the event’s sessions (expo as well as non-expo). The maximum number of people that can attend a session at any one time is currently 5,000.
• The number of users that can be on the expo floor at the same time per event is limited to 1,500.

Add co-editors to expo

You can add co-editors to your expo and enable them to set up, configure, and edit the expo as you wish.

1. The first step is to create a conference event.
2. Click the pencil icon under the Co-Editor section in the Basic Information tab.
3. The next step is to enter the email address of the person you want to add as a co-editor under the Add Co-Editor section.
   Note: The co-editors do not have to belong to the same Zoom Events account in order to edit the event, nor do they have to have Zoom Events accounts in order to edit the event.
4. Select the section(s) of the Expo (and other sections) that the specified co-editor is allowed to edit from the Select permissions dropdown menu.
5. To add a new item, click the Add button.
   Note: As co-editors of this conference, users will be notified via email that they have been added as co-editors of this conference.
6. There will be an update to the Co-Editor List with the new co-editor’s email addresses and permissions when they are added.

How to create expo

A welcome page will appear when you access the Expo tab and click on it.

Note: As soon as you select the Start Building Your Expo button, you will be taken to this welcome page for the first time.

1. You can start building your Expo by clicking the Start Building Your Expo button on the welcome page.
   You will be able to see the first-time experience flow on the screen.
2. Choose the dates and times that you want your Expo to be available during the conference event under the Set Expo Dates and Times section.
   Notes:
   • There is a default setting that takes into account the dates and times of the conference event as well as the start and end times.
   • It is required that you have the On toggle enabled for at least one day before you can create the Expo.
   • During the conference dates and the start and end times of each day, Expo can only be available within the conference dates and times. It is prohibited for Expo to start before the start of the event, after the event, or on the day of the event, before or after the event starts.
3. To create an exhibition, click on the Create Expo button.
   Note: Once Expo has been created, you will be able to customize these details again.
4. The Expo Builder will appear on the screen.

How to use Expo Builder

This is where you will be able to create, edit, and configure booths and the layout of the flooring in Expo Builder. The default view of Expo Builder displays a left panel that contains a selection of tabs for Expo Details and Booths, both of which can be accessed from the left panel.

It is possible to collapse or expand the left panel using the side arrow (*) located just next to the Booths tab. The left panel can be collapsed so that you can have a better view of the floor of the Expo when you do so.

Expo Builder tools

Note: First-time hosts will have access to a tutorial in the Expo Builder product that will guide them through getting started with the tool. The Expo Builder tool will contain an in-product tutorial that will highlight the features and functionalities that it has to offer.

There are a few tools that will help you manage the process of creating and configuring your booths more efficiently and ensure that the changes you make are saved as you create and configure it. There are a number of tools available in the top horizontal bar of the window, including:

• Fullscreen: When viewing the Expo floor in Fullscreen mode, you will be able to see the left panel of the Edit (event creation) tool collapsed as well as the top bar for the event name hidden.
• Zoom: The Expo floor can be zoomed in and out by clicking either the + or – buttons. With this feature, you will be able to view all of the booths at once, or you will be able to zoom in and view specific areas or booths at a deeper level.
• Preview: A preview of the Expo floor will allow you to get a feel for what it will look like to attendees when they come to the event. The entire Expo floor can be previews and you can click on booths to view the booths and all the resources available to the booths.
• Publish Event/Republish Event: Your saved changes will be published (live) for all participants to see as soon as they click the button. As soon as you update the Expo, all changes that you make will be reflected in the event once the update is completed.

A helpful feature of the Expo feature, Suggestions, provides hosts with useful recommendations in order to assist them through the Expo setup process and provide them with a list of optional fields to complete in order to make the event as successful as possible.

Expo Details tab

Note: If you wish to include Expo in your event, you must have at least one day enabled in your event calendar for this to happen.

It is possible to modify the dates and times when Expo will be open on the Expo Details tab.

In order to edit the dates and times, follow these steps:

1. Click on the Expo Details tab in the left panel of the screen.
2. To configure the Expo dates and times, click the Edit Times button, and you will be prompted to open a pop-up window.
3. You will need to enter the start and end times.
4. On the On/Off columns, you’ll find a toggle that you can click to enable On or disable Off.
   A date can be enabled or disabled by using this toggle.
5. Once you have confirmed your dates and times, click Save.
   Note: At the present time, multiple time slots per day are not supported (e.g. 9-12pm and 1-5pm) at the same time.
6. In case you do not want to include Expo in your event, you can disable it at the bottom of the page. To confirm the disabling of Expo, click the Disable Expo button in the verification dialog box.
   Note: The progress you have made will be deleted once Expo has been disabled.

Booths tab

All the booths that will be part of the Expo will be listed under the Booths tab. It is possible for an expo to have a mixture of sponsored and non-sponsored booths or a combination of both types. As a result, the Booths tab will display the appropriate set of booths grouped according to the type of booth you have, depending on what you have in your inventory. Furthermore, this tab will provide you with a list of booths (sponsored or non-sponsored), the number of booths, and whether they are Complete or Incomplete. In this tab, you are able to add both sponsored and non-sponsored booths for your event.

Note: There can be a maximum of 300 booths per event at an Expo.

Understand the Booths tab

• A list of booth types, names, and sponsorship tiers can be found in the Booths tab of the event website.
  There will be a variety of booth types available for the Expo, which will be determined by the event organizer.
  • The number of booths in each booth grouping is indicated in parentheses next to the booth grouping. A booth/booth grouping can be divided into the following types:
    • A booth that is not sponsored by a company is referred to as an event booth, or a non-sponsored booth.
    • Each of the three sponsorship tiers of Platinum, Gold, and Silver sponsors are responsible for sponsoring a different booth of the show.
  • Click the right arrow next to the booth grouping name in order to expand the list of booths that belong to that particular grouping. In order to collapse the list, you will need to click on the down arrow.
• Incomplete booth status: If one or more fields are still missing, then it means that the form is incomplete. Under the name of a booth that is incomplete, a brown indicator will appear below the name when the list of booths under a grouping is expanded. There is an indicator next to the indicator that identifies the status as Incomplete.
• Complete booth status: In other words, complete means that you have filled out all of the required fields on the form. There is a green indicator displayed below the name of a booth that has been completed when the list of booths under a grouping is expanded. In addition to the indicator, the status Complete is also displayed next to the indicator.
• Booth grouping status: With a green Complete label for booths that are complete and a brown Incomplete label for booths that are incomplete, the booth grouping status shows whether all of the booths in that group are complete or incomplete. As a result, the list can be quickly scanned to determine which groups of booths are ready, which is particularly useful when the list is not expanded in order to view the booth status individually.

How to add sponsored booths to expo

In the expo workflow, you have the option of adding sponsored booths to the expo. This is done by selecting the Booths tab. The addition of sponsored booths allows sponsors to participate in the expo in a more meaningful way. The sponsor representatives you add to the show will also be able to enter the exhibit hall early and start setting up their booths before the general public has a chance to enter the hall.

Notes:

• The number of sponsored booths you can add is up to 100.
• It is possible for each sponsor to have up to 20 representatives representing the sponsor.

1. It is important to make sure that you have included sponsors and/or representatives of sponsors in the Sponsors tab of the conference event creation flow.
2. You can create a conference event by clicking on the Expo tab in the conference event creation flow.
3. Click on the Booths tab on the left pane of the Expo Builder, which appears under the Expo Builder section.
4. On the Booths tab, click on the + Add Booths button at the bottom of the screen.
   There will be a pop-up window that will appear when you click on Add Event Booth.
5. Click on the Sponsor Booth option in the pop-up window that appears.
6. Choose a sponsor from the list.
7. Then click on the Add button.
   As part of the Expo floor, a sponsor’s booth will be displayed.
   Note: Your booth sessions can be started by any of the representatives from the list of sponsors.

At any time prior to the start of the event, you will be able to add sponsored booths to the Expo.

How to add or create event booths (non-sponsored) to expo

In the context of events that do not have sponsors but are organized or hosted by organizations, non-sponsored booths are available for organizations that are organizing and hosting events but do not have sponsors.

The following are some examples of non-sponsored booth use cases, but they are not limited to them:

• It is possible that the organization would be interested in using the expo as an opportunity to introduce its new products and services to its employees.
• A third party may be a partner of the organization in order to host booths at their event as part of the partnership.

Note: There is a limit of 200 non-sponsored booths that can be added to the event.

In order to add any non-sponsored booths to the Expo, please follow the steps below:

1. There is a + Add Booth button at the bottom of the Booths tab of the Expo Builder, under the left panel of the Expo Builder.
   There will be a pop-up window that appears when you click Add Booth.
2. Select Event Booth from the pop-up window that appears.
3. The following information needs to be uploaded or entered:
   • Image of the booth
     Note: We accept only JPG/JPEG/PNG format files up to 2 MB in size.
   • Name of the booth
   • Description of the booth
   • Name of the booth owner
   • Email address of the booth owner
     Note: A primary contact will be the person who will be able to enter the lobby, the Expo, and the booth early, and start meetings in the booth space with attendees to engage them beyond the booth space.
4. After you have completed the fields, click the Save button when you are finished.
   Note: Clicking Cancel will lead you back to the Expo Builder view where you will be able to create the non-sponsored booths after which you can click Cancel again. In the future, you will be able to add more non-sponsored booths before the event begins if you want.
5. You can view your booth either from the Booths tab or the Expo floor once the new booth has been saved.

How to access and edit booths for configuration

In order to configure and edit booth information, you can access booths from the booths tab on the expo floor map or from the Booths tab. In order to configure and edit sponsored and non-sponsored booths, you can use the Booth Details and People tabs after logging into the booth for configuration.

Notes:

• The sponsor details cannot be edited by you. The details of your sponsors can be edited by visiting the Sponsors tab within the event management system.
• For sponsored booths:
  • If you want to edit the Sponsor Name, Sponsor Description, or Sponsor Email, you must go to the Sponsors tab of the conference event creation flow, in the Edit Sponsor Booth pop-up window, where you will edit each feature in the Sponsors tab.
  • There is a Sponsors tab in the event creation flow where you need to add sponsor representatives and edit sponsored booth resources in order to create a successful event.
  • Only the names of the spaces, as well as the number of spaces, can be changed. Besides enabling or disabling Booth Resources, there is also a way to disable them.

Access and edit booths from the Booths tab

1. Click the Booths tab in the left panel of the Expo Builder, under the Expo Builder tab.
2. Click the arrow next to the name of the booth grouping in order to expand the list of all the booths within it, then find the booth grouping with the booth you wish to configure, and click the arrow to expand it.
3. Upon selecting the booth that needs to be configured, you will see the more icon to the right of the booth.
4. To edit a booth, click on the Edit Booth button.
   This will show you a pop-up window that lets you edit the event booth (for non-sponsored events) or edit the sponsor booth (for sponsored events).
5. Using the pop-up window, click the Booth Details tab and then modify the necessary information for each field in the Booth Details section:
   • For non-sponsored booths:
     • Change the name of the booth and the description of the booth.
     • If you would like to edit, delete, or upload your booth logo, you can do so.
       Note: It is recommended to use a JPG, JPEG, or PNG image up to 2MB in size for the booth image.
   • For sponsored booths:
     • If you would like to edit, delete, or upload the sponsor logo, you can do so.
       Note: Sponsor logos are only allowed to be uploaded in the JPG/JPEG/PNG format up to a size of 2MB.
     • It is important to note that in the Sponsors tab, you need to edit the Sponsor Name as well as the Sponsor Description.
6. The following actions can be performed by clicking the People tab:
   • For non-sponsored booths:
     • It is possible to view, add, and edit the email address of the booth owner.
     • You can add a representative to your booth.
   • For sponsored booths:
     • I would like to remind you that in the Sponsors tab, you must add sponsors, as well as edit their email address.
7. Configure the booth resources according to your requirements.
8. Please click on the Save button to save your changes.
   Note:
9. Publish Event/Republish Event is the button that you need to click to publish any changes you want to make to your event and make sure they appear live to participants of the Expo. It is important to note that clicking Save will only save your changes locally, not automatically.

Access and edit booths from the expo floor map

In order to configure your booths from the expo floor, you will need to follow the steps below:

1. You can view a map of the expo floor in Expo Builder.
2. The booth you want to configure on the expo floor can be configured by hovering your mouse over it.
3. In the Edit Booth window, click the Edit button.
   There will be a pop-up window that will appear when you click on Edit Event Booth (non-sponsored) or Edit Sponsor Booth (sponsored).
4. Click on the Booth Details tab in the pop-up window, where you will find information for the necessary fields that need to be filled in:
   • For non-sponsored booths:
     • Change the name of the booth as well as the description of the booth.
     • It is possible to edit, delete, or upload the logo for the booth.
       Note: Only JPG/JPEG/PNG formatted booth images are allowed.
   • For sponsored booths:
     • If you would like to edit, delete, or upload the sponsor logo, you should do so.
       Note: Sponsor logos can only be uploaded in JPG/JPEG/PNG formats with a maximum file size of 2 MB
     • It is important to note that the Sponsor Name and Sponsor Description must be edited in the Sponsors tab if you wish to change them.
5. The following actions can be performed by clicking on the People tab:
   • For non-sponsored booths:
     • The Booth Owner’s email can be viewed, added, and edited on the Booth Owner’s profile.
     • A booth representative should be added to the booth.
   • For sponsored booths:
     • I would like to draw your attention to the fact that you have to add representatives from sponsors and edit their email address in the Sponsors tab.
6. Configure booth resources.
7. Then click the Save button to save the changes.
   Note: The Publish Event/Republish Event button is required for any changes that you want to publish to the Expo participants in order for them to see the changes live. It is important to note that clicking Save will only auto-save your changes on a local level.

How to add a booth representative

Note: There is a limit of 20 booth representatives per booth owner per non-sponsored booth in addition to the sponsor.

1. If you want to add a booth representative to a booth that is not sponsored, you will need to find the booth yourself.
2. Please click the more icon to the right of the booth you would like to configure.
3. Click on the Edit Booth button.
   You will see a pop-up window that will allow you to edit the event booth.
4. Click on the People tab at the top of the pop-up window.
5. You can add a booth representative by clicking on +Add Booth Representative under Booth Representatives.
   A screen will appear on the right side of your screen that will allow you to add a booth representative.
6. During the process of adding a booth representative, you will need to edit the following fields:
   • Booth Representative Photo: The booth representative’s image can be uploaded by clicking the + Upload button.
   • There is also an option under the Booth Representative Photo to replace the image of the booth representative with an image that you want to upload.
     Note: There can only be one JPG, JPEG, or PNG file that does not exceed 2 MB in size. It is recommended that you use an image size of 160×160 pixels.
   • Booth Representative’s Name: The name of the booth representative should be entered here.
   • Booth Representative’s Email: The email address of the booth representative should be entered here. Please enter your email address to receive an invitation with an Expo Ticket to this conference.
   • Title or Position: Please enter the job title or position of the booth representative.
7. Please click the Add Booth Representative button to start the process.
8. Then click on the Save button.

How to configure booth resources

You can configure a set of booths on the right layout screen of the Edit Event Booth (non-sponsored) or Edit Sponsor Booth (sponsored) pop-up window using the tabs on the left. The booth resource tables will be displayed on this screen.

An exhibitor’s booth resource is an additional piece of information that is provided by the booth for attendees to utilize. In addition to videos and images, there are also downloadable PDF documents that you can download.

Understand the booth resources layout screen

The number of booth spaces can be set up here, as well as enabling and disabling booth resources. You can also edit or view the booth resources on this screen.

• Booth Resources: At sponsored and non-sponsored booths, booth resources are resources (which include videos, images, files, etc.) which will be displayed to attendees during the event. Booth Resources can be enabled or disabled by the event organizer.
• Note: As a matter of fact, Booth Resources are enabled by default.
• There is only one tab in which you will be able to configure booth resources for sponsored booths, and that is the Sponsors tab. Expo Builder allows event organizers to configure booth resources directly from the expo builder for non-sponsored booths.
• Number of Spaces: In booth spaces, attendees have the opportunity to interact with booth representatives and engage in conversations with them. Based on the sponsorship tier and the default maximum number of non-sponsored booths, this is the space selector of how many different meeting sessions you will be able to have.
• • You will need to enter the sponsor’s space number in the Sponsors tab in order to configure their space. It is currently configured as follows:
    Note: In the case of Platinum and Gold sponsors, they have the option of configuring their maximum number of spaces or reducing it to at least one space.
  • • Platinum sponsors: It is possible to have up to four spaces at a time
    • Gold sponsors: The number of spaces can be increased to two
    • Silver sponsors: It is only possible to have one space at a time
• Space name: Each of the spaces can be given a name that you want. Sponsored booths as well as non-sponsored booths are subject to the same rules. As long as the event organizer consults with the sponsor first, it is possible to set the number of booths per event. The maximum number of booth spaces for non-sponsored booths is four, with a further reduction to one by increments of one if the booth is non-sponsored
• Suggestions: It will provide helpful suggestions to hosts that will help them through the Expo setup process and indicate which optional fields they need to complete in order to ensure a successful Expo. It will appear that there are suggestions in the left panel of the pop-up window when you are editing a non-sponsored booth or an upcoming sponsored booth as you edit your booths.

Configure sponsored booth resources

During sponsorship setup, you will be asked to upload your booth resources (Downloadable Material) in the Sponsors tab. In the Resource Table window, you can click the View button once you have returned to the layout screen of the booth resources, so that you can see how the booth resources are set up in the resource table.

Configure non-sponsored booth resources

Note: It is important that you only fill in these fields if you have plans to provide your attendees with this additional information. Alternatively, you will need to toggle the Enable Booth Resources button to Off in order to disable them.

1. The booths tab can be found under the Expo Builder tab on the left side of the page.
2. Depending on which booth grouping you end up selecting, you will be able to expand the list of all the booths in that grouping by clicking the arrow that appears by the name of the booth grouping.
3. When you are looking at the booth you want to configure, you need to click the more icon to the right of the booth.
4. You will be able to edit the booth by clicking on Edit Booth.
   You will see a pop-up window that allows you to edit the event booth.
5. Hover your mouse over the Booth Resources box located in the center of the Layout page, and then click ‘Enable’ so that you can add resources (e.g., videos, images, files) to the sponsor page so that they can be shown to attendees at this particular booth.
   • You can disable the Booth Resources box by hovering your cursor over it, and then clicking the Disable button. Click Hide to confirm the operation if a verification dialog box appears.
     Note: It is important to note that if you disable this feature, attendees won’t be able to see any of the resources you upload in your booth. Any time you want to enable sponsorship booth resources, you can do so.
6. You can select the number of spaces on the Layout page by clicking the dropdown menu under Number of Spaces at the top right of the page.
   On the Layout page, the spaces will be displayed in accordance with the configuration.
7. There is a text box below a space where you can type in a name for the space.
   Note: Sponsored booths as well as non-sponsored booths are subject to the same rules.
8. The Booth Resources box can be found in the middle of the layout page for booth resources. Click Edit in order to edit the booth resources.
   In order to configure the booth resources, you will have to go to the Booth Resources screen which will appear.
9. You will need to complete the following actions in the Booth Resources screen:
   • The + Add Video button allows you to add a video that will highlight your booth resource by adding a video to your booth.
     Note: It is recommended that videos be no longer than 60 seconds in length. You are only allowed to upload MP4 files with a maximum size of 50 MB.
   • Booth Images: You can add a cover image to your booth by clicking + Add Cover under Booth Images. To add an image, click on the + Add Image button.
   • Note: It is recommended that the image size be 744 x 488 pixels. There is only one type of file that can be used, and that is a JPG/JPEG/PNG no larger than 10MB.
   • Downloadable Material: If you want your audience to be able to download a PDF file, you will need to click Upload.
   • Note: There is only one type of file that will be accepted and that is the PDF file. There is a limit of 15 MB for the maximum file size, and you can upload up to five files at a time.
10. Save the file by clicking on the Save button.

How to enable or disable expo session livestreaming

Note: There is a minimum Zoom client version 5.11.0 or higher that is required for this feature to work.

When you are a host or special role within an expo, you have the option to enable or disable livestreaming for your booth session as a host or special role. It will be possible for users with special roles to access the conference lobby once an event has been published. They will be able to access the event lobby before the event starts so they can start practice sessions and view the details of the event before the event begins. The livestreaming of your scheduled session can also be controlled during the time you have scheduled for it.

1. Come and join us in the conference lobby.
2. You will find the Expo tab in the lobby.
3. If you would like to enable or disable livestreaming for a specific session, enter the booth where you wish to do so.
4. On the space where you want livestreaming to be activated or disabled for a particular session, click the Start button.
5. When will the Livestream start to the Expo Booth? (Optional) What time will it start? The livestream to the lobby is being started by clicking Start at the bottom of the pop-up message.
   Click “Not Now” if you would like to start the livestream at a later time, or if you want to start it later.
6. You can enable session livestreaming by clicking the ellipses at the top left corner of the session’s meeting controls, and then clicking Start Livestream to Expo Booth to enable session livestreaming during an ongoing session.
7. You can also stream your expo session on other platforms (optional) if you wish.
8. If you would like to disable livestreaming to the Expo Booth, you can click the dropdown arrow within the floating Expo Booth livestream controls, followed by clicking Stop Livestream to Expo Booth.

How to remove booths

Notes:

• The removal of a sponsored booth is just the act of removing the sponsor’s booth from the Expo floor when you remove a sponsored booth. There is no need to remove the sponsor from the event, as the sponsorship is not removed.
• The entire booth and all the information associated with it will be lost once you remove a non-sponsored booth from the site. As a result, if you would like to add your non-sponsored booth back into Expo (that was deleted earlier) you will need to create the same booth again.
• There is no limit to how many sponsors you can add to Expo before the event begins, so you can always add them at any time.

Booth tab

1. On the left panel of Expo Builder, click the Booths tab under the Expo Builder tab.
2. Once you have located the booth grouping that contains the booth that you want to configure, you will be able to expand the list of booths in the booth grouping by clicking the arrow next to the grouping name.
3. Click on the more icon to the right of the booth you wish to configure in order to see more options.
4. Click on the Delete Booth button.
   You will be prompted with a verification dialog box asking for your confirmation to proceed.
5. To confirm the deletion of the booth, click the Delete Booth button in the confirmation dialog box.

Expo floor

1. View the floor plan of the Expo in Expo Builder.
2. On the floor of the Expo, you can click on the booth you wish to configure by hovering your mouse over it.
3. You can delete a booth by clicking the Delete Booth button.
   In the next step, you will be presented with a verification dialog box which asks for your confirmation.
4. Click Delete Booth in the confirmation dialog box to confirm you want to delete the booth.

Expo roles and ticket types

If you would like to learn more about the expo roles and ticket types, please see the support article.

How to use Expo Builder’s additional tools

Furthermore, Expo Builder also provides a variety of tools that can enhance the process of setting up booths on the Expo floor by enhancing the configuration experience. There are several options available on the Expo floor, from moving blocks, swapping similar booths, adding and deleting rows and columns, and selecting a predefined layout for the building.

Understand blocks

A feature in Expo Builder that can be used to move booths along the Expo floor allows you to easily move a booth or a set of booths in a block from one location to another by moving blocks across the Expo floor.

The term “block” refers to a square on the Expo floor that corresponds to a type of booth, as well as a specific number of booths that can fit inside. The number of booths in the Platinum, Gold, and Silver sponsorship tiers can be aligned with the number of sponsorship blocks at each level. There will be an entire block occupied by Platinum tiers. In the case of Gold, 2 blocks will be occupied while in the case of Silver, 4 blocks will be occupied.

Blocks can also contain nonsponsored booths, which are currently of the same size as Gold tier booths, if the block consists of them at all. The booth size can be varied for non-sponsored booths while still aligning with the concept of blocks for sponsored booths.

There is also the possibility of mixing and matching booth types within a block. There is an equivalent number of Gold blocks to two Silver blocks in a single block. Consequently, a block can consist of one Gold tier and two Silver tiers, as a result of this. On the same block you can also mix and match sponsored and non-sponsored booths, so that you can have a mix of both.

Move blocks

Note: Currently, we do not support the ability to move and drag just a booth around.

1. Hover your mouse over one of the blocks on the Expo floor and click on it.
2. The block can be moved by clicking and dragging it.
3. The block should be placed on either an empty or an occupied block.

Swap booths

It is possible to swap booths that are of the same type between two booths by swapping the location of the booths.

In order to swap booth positions on the floor between booths of the same type or tier, select the following booths:

1. The Swap Booths icon can be found on the right side of the Expo Builder.
   It will then slide out a panel called Swap Booths to the right. In this panel, you will be able to select booths of the same type or tier so that they can be swapped from one area to another on the floor.
2. In the Select a booth drop-down menu, click the first option and then choose a booth from the list.
3. Choose a booth from the second dropdown menu when you click on the Select a booth dropdown menu.
   Note: If what is selected in the first dropdown menu matches what is selected in the second dropdown menu, then only booths of the same type will be displayed in the list in the second dropdown menu.
4. To swap the booths once the selection of both booths has been made, simply click on the Swap button at the bottom of the page.
   It will be possible to view the booth locations that have been swapped once the swapping actions have been completed.
5. (Optional) Click on the Clear Selection button to start over from scratch.
   As a result, both selections will be reset back to their default values when you do this.
6. If you are done swapping booths, proceed to the bottom of the right Swap Booths panel and click Done Swapping Booth to close the panel after you have swapped booths.

Use the Floor Layout feature

There are several ways in which you can organize the expo floor under the Floor Layout icon. Also, you have the option of choosing from two predefined layouts of the expo booths based on the floor plan.

1. The Floor Layout icon can be found on the right side of the Expo Builder.
   You will notice that there will be + signs on the top, bottom, and both sides of the Expo floor where your exhibit area will be located.
2. It is up to you to decide which actions you want to take:
   Note:
3.  In order to re-center the floor, you can drag it to the left or right.
   • To add a new row on top of the existing row, click the + sign at the top of the screen.
   • To add a new column to the right, click the bottom + sign at the bottom of the screen.
   • You can create a new column on the left by clicking on the left + sign.
   • In order to add a new column to the right side of the screen, click on the right + sign.

In the current version, empty rows and columns cannot be deleted. In the event that the empty rows/columns are displayed on the Expo floor when it’s live, they will appear as extra space.

Select floor layouts

The booths are placed on the Expo floor according to a predetermined layout during the creation of a booth and the opting in of sponsors to the Expo. From there, you have the option of swapping booths and moving blocks around. There are two layouts that you can select from once you have identified all the booths and created them:

• The Segmented layout allows the floor to be organized according to the type of booth on the floor. There will be several sections divided into sponsorship tiers (Platinum, Gold, or Silver) and non-sponsored booths as well as sponsored booths.
• Using the Mixed layout, different booth types are mixed together and arranged into blocks according to the type of booth they are. An algorithm is used to organize the blocks in a specific order, so that the blocks are not sorted by booth type. From these predetermined layouts, event organizers are unable to choose which booths will be located at the event. In the following steps, you will be able to move blocks and swap booths.

Note: Segmented is the default layout that is used by the system. Any manual changes that you make to the layout will be lost if you switch between them.

In order to select a floor layout, follow these steps:

1. The Floor Layout icon can be found on the right side of the Expo Builder.
2. The Mixed layout can be selected in the Layout Template right panel.
   You will be asked to confirm your identity in a verification dialog box that appears.
   Note: The verification dialog box will only be displayed if the Mixed layout is selected.
3. Please be advised that if you have edited your chosen template, you can revert to the default layout by clicking Revert to default at the bottom of the page.
4. To confirm your verification, click the Switch button in the dialog box that appears.
5. You can close the Layout Template right panel by clicking Done Editing Layout at the bottom of the panel.

How to pause or resume expo

Notes:

• When the expo is open during its open hours or before the start of the expo, you can pause or resume the expo.
• The expo floor will still be accessible to special-role users who have early entry permission even if the expo is paused.
• Expo can be updated by the event organizer during the period when the event is paused; their updates will be reflected in the expo when the event resumes. Those with special user roles who still have access to the expo floor, in order to see the updates, will need to rejoin the expo in order to do so.

It should be noted that event organizers and co-editors with permission to edit Expo may pause or resume Expo during a conference event—without having to completely erase Expo from the event—without having to delete Expo from the conference event. During a pause, the expo floor will be closed and all users without early entry permissions will be removed from the expo floor, meaning that they will be directed back to the lobby after the expo has been paused. As soon as expo resumes, the expo floor will be able to be open again (within the hours during which the expo is open).

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Frequently Asked Questions

How do I set up a Zoom meeting for an event?

1. Zoom’s web portal can be accessed by signing in.
2. Schedule a meeting by clicking Meetings.
3. Choose a meeting option. You might not be able to access some of these options if the account or group level has disabled and locked them off. Your meeting’s topic or name should be entered here. …
4. Save to finish.