A meeting session can be switched into a webinar session during the conference event creation process by the host or event organizer. As a host, you may be interested in using this feature if you are planning to have a more controlled environment or if you want more than 1,000 participants at your event.

As a host, you are able to create Webinars, Meetings, and sessions for those events. During webcasts and meetings, Zoom Webinars is used as the platform for presenting the events and sessions, while Zoom Meetings is used for presenting the meetings and events. In order to deliver the best event experience for their participants, hosts can select the event type based on the type of interaction and event experience they desire.

Notes:

• It is not possible to change the session type of a conference event back to Meeting once the settings have been saved and the session type has been changed from Meeting to Webinar.
• There is a limit to the number of sessions in a Zoom Event equal to the number of licenses that are available for Zoom Events. The host of a webinar or meeting, for example, would be able to have up to 1,000 attendees in the meeting or webinar if they have a Zoom Events 1,000 license. Even if the host has a Zoom Events license that is greater than 1,000, a meeting session can have a maximum capacity of 1,000 attendees.
• The meeting capacity will depend on the Zoom Meeting license capacity if the meeting is scheduled outside of Zoom Events.

Prerequisites for converting a meeting session to a webinar session

• Zoom desktop client
  • Windows: 5.7.6 or higher
  • macOS: 5.7.6 or higher
• Zoom mobile client
  • iOS: 5.7.6 or higher
  • Android: 5.7.6 or higher
• A professional account, a business account, an enterprise account, or an education account
• It is necessary to have a Stripe or PayPal Business account in order to create paid events
• Licences for Zoom Events are available for purchase

Notes:

• Although version 5.7.6 does support Zoom Events, there is a dependency with the Windows’ Webview package for Windows platform. Because of this, hosts may experience a blank lobby experience when they try to run Zoom Events.
• It is strongly recommended that hosts update their Zoom desktop client/mobile application to the latest version in order to be able to take advantage of the latest Zoom Events and Webinar features.
• You must be running version 5.9.6 or higher in order to send and see webinar reactions.

How to choose an event or session type for your attendees

It is important to understand that the main difference between a Webinar and a Meeting is the level of participation that is allowed by the attendees during the event.

The webinar allows hosts the opportunity to present their topics to a much wider audience as well as being able to have a much better control over the presenter, audience, and panelists. There is also an option for Zoom Webinars participants to use Webinar Reactions, which enables presenters to get quick feedback from the audience as well as from other panelists during the webinar.
Note: It is necessary to have version 5.9.6 or higher of Webinar Reactions in order to send and view the reactions.

There is a greater chance of engagement between attendees and hosts during meetings and events/sessions allow for more interaction between the attendees and hosts. Both of these types of events/sessions can be customized based on your preferences as well as those of your attendees.

Choose a Webinar event or session

Throughout the event, the waiting room , the screen will change to the following screen. Please wait until the host is responsible for presenting and controlling the experience. During the event, attendees will not be allowed to turn on their audio or video, but they will be able to engage with the panelists and host by using these features (if they are enabled):

• Chat
• Q&A

Choose a Meeting event or session

As an attendee, you will be able to take part in the event (if the feature is enabled) by turning on the following features:

• Audio
• Video
• Chat

How to create a Webinar event

The use of webinars can help keep the audience from being distracted by the presenter. Video and audio can only be turned on and off by the host, co-hosts, or panelists during this event.

A webinar event can be created by following these steps:

1. Log into Zoom Events and sign in.
2. Once you have clicked Create, you will be able to select Event.
3. In order to create an event, you will need to enter the Basic Information.
4. If you want to create a webinar, select Webinar under Select the type of event you want to create.
5. You will need to enter the rest of the event information.
6. Then click on the Save & Continue button.

How to create a Meeting event

By allowing all attendees and alternative hosts to turn on their video and audio equipment during meetings, you can encourage audience participation and increase engagement.

In order to create a meeting event, follow these steps:

1. You will need to sign in to Zoom Events in order to attend the event.
2. You will then be able to select Event from the Create menu.
3. Please enter the basic information for the event in the form below.
4. When you are asked to select the type of event you would like to create, choose Meeting.
5. In the next step, you will need to enter the rest of the event information.
6. Please click the Save & Continue button at the bottom of the page.

How to create a Webinar session in a conference event

Creating a webinar conference session can be done as follows:

1. Become a member of Zoom Events by signing in.
2. Click on the Create button, then select the Conference option.
3. In the tabs Basic Information and Conference Profile, you can enter information about your conference.
4. On the Sessions tab, you can upload a session or manually add a session.
5. You will find the Webinar event type under Select the event type you want to create.
6. Enter your conference event details in the rest of the fields.
7. Then click the Save & Continue button.

How to create a Meeting session in a conference event

A meeting conference session can be created by following these steps:

1. You will need to sign in to Zoom Events in order to participate.
2. Select the Create button, then select the Conference option.
3. There are two tabs for entering information. One is for Basic Info and the other is for Conference Profile.
4. Upload a session or manually add a session in the Sessions tab.
5. Select the Meeting event type under the Select the event type you would like to create section.
6. You will need to fill out the rest of the event information for the conference.
7. Please click on the Save & Continue button to continue the process.

How to convert a meeting session to a webinar session in a conference event

1. You will need to sign in to Zoom Events in order to participate.
2. The Manage link can be found at the top-right corner of the Zoom Events portal.
3. Click on the Events link in the navigation menu at the top of the page.
4. The Upcoming tab can be found by clicking on it.
5. In order to edit the Meeting session, you need to find the event with the Meeting session that you want to edit.
6. You can edit the event by clicking the ellipses next to that event, then clicking the Edit Event button.
7. Select the Agenda option from the left navigation panel under Edit on the left side of the screen.
8. Go to the Sessions tab and click on it.
9. Select the session that you would like to edit from the list.
10. Select that session by clicking the ellipses next to it, and then click the Edit button.
11. During the Select the event type section, click on Webinar in order to change the type of session that you wish to create.
    There will be a pop-up window that appears.
12. To confirm the action, click the Continue button in the pop-up window that appears.
    Note:It is now possible to change the type of the session back to a meeting at this point. There is, however, a limitation to changing the event type back to Meeting after you have selected the Webinar event type and clicked Save.
13. Then click on the Save button.
    As a result, your session event type has now been changed to a webinar event type.