In Zoom-meeting security options

This post was most recently updated on July 28th, 2022

In the meeting controls, within the Security icon, the host or co-host can toggle on or off various options at any time so that the meeting will be secured and minimize disruption during the meeting. In order to gain control of the majority of settings in the account, group, or user settings, users are able to access them from the settings before the meeting.

These settings will be applied in meetings by default if they are applied at the Account, Group or User level. For ease of access during the meeting, the Security icon gathers all of these icons into one place.

If the options are disabled or enabled and if they are locked by an account admin, then those options will not be able to be modified by the host or co-host in-meeting.

It is also possible for the host and co-hosts to access quickly and easily the security features that were assigned to this meeting while in that meeting.

The pre-requisites for the use of the in-meeting security options

In-meeting security controls:

  • Zoom desktop client
    • Windows: 5.4.3 or higher
    • macOS: 5.4.3 or higher
    • Linux: 5.4.5 or higher
    • Chrome OS: 3.6.5 (4111.0413) or higher
  • Zoom mobile app
    • Android: 5.4.3 or higher
    • iOS: 5.4.3 or higher
  • Zoom web client
  • Must be host or co-host in meeting

In-meeting security overview:

  • Zoom desktop client
    • Windows: version 5.8.0 or higher
    • macOS: version 5.8.0 or higher
    • Linux: version 5.8.0 or higher
  • Zoom mobile app
    • Android: version 5.8.0 or higher
    • iOS: version 5.8.0 or higher
  • Must be host or co-host in meeting

Windows | macOS

In-meeting security controls:

  1. As the meeting host or co-host, you should start a Zoom meeting.
  2. Click Security in the toolbar of the controls.

  1. From the Security menu, you can enable the following security settings :
    • Meeting Lock: Enables a meeting to be locked immediately, so that new participants are not able to join the meeting.
    • Waiting Room Enablement: This will allow the existing participants to join the Waiting Room, or to move incoming new participants into the Waiting Room.
    • Hidden Profile Pictures: This will hide the host’s profile picture and any other profile pictures. Instead, you will see the display name of the host.
    • Participants will be able to:
      • Share Screen: Participants can share their screens via the Share Screen feature.
      • Chat: The chat feature allows participants to interact in real time.
      • Rename Themselves: Provides participants with an option to rename themselves while they are logged into the Participants panel.
      • Unmute Theirselves: Through this feature, both hosts and participants can unmute themselves independently.
      • Start a Video: Participating in a video conference meeting is made possible by this feature.
      • Annotate on Shared Content:
      • Annotating content shared during the meeting is made possible by this feature as well. The host can either enable or disable annotations while sharing content during the meeting.
    • Remove Participant:
    •  Participants may be removed from the meeting at any time. In the meeting settings, the option Allow removed participants to rejoin cannot be selected if the participant wishes to re-join.
    • Report:
    • The Report a User feature allows you to report any suspicious activity on Zoom’s behalf. When you access the report form, you will be able to select which specific user to report as well as providing details about the issue. There is also the option to upload supporting evidence, such as screenshots, if you wish.
    • Suspend Participant Activities:
    • All participants’ screen sharing, video, audio, and Zoom apps should be turned off during the meeting. The meeting should also be locked to prevent participants from joining the meeting. There will be no difference for Zoom Room users, as this will apply to all participants.

In-webinar security controls:

There are a number of security options available when hosting a webinar, including the following:

  1. As a co-host or host, you can start a Zoom webinar.
  2. Click the security button in the control panel.
    On the settings menu, you can enable the following options:
  • Lock Webinar:
  •  Locks the webinar, which means that new participants will not be able to join it.
  • You can allow the panelists to:
    • Share Screen:
    • Allows panelists to share their screens.
    • Start Video:
    •  During the course of the webinar, panelists can start their video.
    • Rename:
    • During the webinar, panelists may change the name listed in the Participants panel.ticipants panel.
    • Unmute:
    •  You can unmute yourself by unplugging yourself without the host’s permission.
  • Allow Attendees to:
    • Raise Hand:
    • This functionality makes it possible for webinar attendees to raise their hands during the webinar.
    • Chat With:
    • Provides attendees at the event with the option of using the chat function, as well as setting who they can chat with.
  • Remove Participant:
  •  Provides a way to remove an individual from a meeting. If the option Allow removed participants to rejoin is not enabled in the Meeting settings, the participant will not be able to join the meeting again.

Note:

If you click on the Participants option in the meeting, you will have the option to Report users. Zoom’s Trust and Safety team can then receive a report about a user from you. If you wish to report a problem, you have the option of selecting which user to report and providing details about the issue. If necessary, evidence can also be uploaded; for instance, screenshots.

Overview of security settings for meetings:

There is an option for the host or co-host to check the settings regarding security which are active for the meeting while in the meeting. There is no way to change these settings, however they are designed to make it easier and faster for you to find the information you are looking for. Accessing this list is as follows:

  1. As the host or cohost of a Zoom meeting, start the meeting.
  2. There is an encryption icon on the top-left corner of the video window. You need to click on it to begin.
  3. After clicking on the icon, you will see the Security Settings Overview window.
  4. This will open a window that contains all the meeting security settings for this session, including whether they are enabled or not.

 

Android | iOS

In-meeting security controls:

  1. As the co-host or host of the Zoom meeting, you need to start the meeting.
  2. In the control toolbar, tap the More button.
  3. Tap Security .
    In the Security menu, you will see the following options that can be enabled:

    • Lock Meeting:
    • When this option is selected, the meeting will be locked, and new participants will not be able to join.
    • Waiting Room:
    •  Allows new incoming participants to be placed into the waiting room or for current participants to move into the waiting room.
    • Hide All Profile Pictures:
    • The pictures of all participants, including the host, will be hidden. The display name instead will appear.
    • Allow participants to:
      • Share Screen:
      • Users are able to share their screen with other participants.
      • Chat with:
      • Allows participants to choose who they can chat with while using the chat function.
      • Start Video:
      •  During a meeting, this feature allows participants to start and stop their video.
      • Rename:
      • Participants can rename themselves by selecting the participants folder in the Participants panel.
      • Unmute:
      •  Provides the ability for participants to unmute themselves without the host’s authorization.
    • Remove Participant:
    •  Removes an individual from a meeting without the host’s authorization. In order to re-join, the participant will need to have Allow removed participants to rejoin turned on in the Meeting settings.
    • Suspend Participant Activities:
    • Please turn off all participants’ video, audio, Zoom Apps, and the ability to share their screens with you. Make sure the meeting is locked so that nobody can join the meeting. The same applies to everyone who joins the meeting via a Zoom Room, including those who join via a desktop computer.

Note:

If you click on the Participants option in the meeting, you will have the option to Report users. If you wish to report a user to Zoom’s Trust and Safety team, you can do this through this feature. If you choose to report a user, you will be able to select what part of the problem you would like to report. In addition, you will be able to upload evidence to support your claim.

In-webinar security controls:

You can find a similar set of options under the Security menu when hosting a webinar.

  1. Host or co-host a Zoom Webinar as the host of the meeting.
  2. On the toolbar of the Zoom control, tap More.
  3. Tap Security .
    In the Security menu you can select the following settings:
  • Lock Webinar:
  •  Locks the webinar, which means that new participants will not be able to join it.
  • Allow Panelists to:
    • Share Screen:
    •  Allows panelists to share their screens.
    • Start Video:
    •  Provides panelists with the option to begin their videos during the webinar.
    • Rename:
    •  Panelists are able to rename themselves according to their preferences.
    • Unmute:
    • Provides the option to unmute themselves without requiring permission from the panelists.
  • Allow Attendees to:
    • Raise Hand:
    • This feature enables webinar attendees to participate in the webinar by raising their hands.
    • Chat With:
    •  The chat function allows attendees to communicate with each other and set what type of people they can contact.
  • Remove Participant:
  •  This feature allows participants to be removed from a meeting at any time. Participants can only re-join the meeting if the Meeting settings allow them to re-join if previously removed participants can re-join.

Note:

If you click on the Participants option in the meeting, you will have the option to Report users. Zoom’s Trust and Safety team can then receive a report about a user from you. If you wish to report a problem, you have the option of selecting which user to report and providing details about the issue. If necessary, evidence can also be uploaded; for instance, screenshots.

In-meeting security settings overview:

If you are in a meeting, the host or co-host will be able to find out which security settings have been applied. It is not possible to change these settings, but they serve as a quicker and easier method to access this information. The process is as follows:

  1. As the host, or as the co-host, you can start a Zoom meeting.
  2. Click the lock icon to secure the video window at the top of the view.
  3. Next, tap Overview of Security Settings.
  4. This will bring up a window, where you can see a list of all the security settings related to this meeting session and whether or not they are active.

iPad

In-meeting security controls:

  1. Let’s begin a Zoom meeting.
  2. Click the More button in the toolbar of the Zoom control panel.
  3. Tap Security .
    From the Security menu, you can enable the following settings:
  • Lock Meeting:
  •  Using this feature, you will be able to lock the meeting so that new members cannot join it.
  • Waiting Room:
  • In the event of new participants joining or existing participants being moved into the Waiting Room, this allows new participants to join the waiting list.
  • Hide All Profile Pictures:
  •  It is possible to hide every profile picture, including the host’s profile picture. The display name will be displayed instead of the profile pictures.
  • Allow participants to:
    • Share Screen:
    •  Users can share their computer screens with each other.
    • Chat:
    •  The chat program allows participants to converse with each other.h each other in real-time.
    • Chat with:
    • During the meeting the host is able to designate who participants may talk to.
    • Rename:
    • Users can change their names from the Participants panel by clicking on it.
    • Unmute:
    • You can unmute yourself at any time without requesting to have it done by the host.
    • Start Video:
    •  In a meeting, this function allows participants to begin their video.
    • Annotate:
    • This function allows panelists to make notes on the screen share.
  • Suspend Participant Activities:
  • The ability to share their screen, video, and audio will be disabled for all participants. Additionally, the meeting will be locked to prevent others from joining the meeting. All participants will be affected by this, including those who joined the Zoom Room.

Note:

If you click on the Participants option in the meeting, you will have the option to Report users. By using this feature, you are able to report a user to Zoom’s Trust and Safety team. When you choose a user to report, you will have the option to fill in the details about that user’s problem. In addition, you will be able to provide evidence, including screenshots.

Overview of security settings for meetings:

In a meeting, when there are security settings set up, the host or co-host of the meeting can check those settings.

Changing these settings is not possible but by using them you will be able to access this information more quickly and easily. To access this list, follow these steps.

  1. As the host, or as the co-host, you can start a Zoom meeting.
  2. Click the lock icon to secure the video window at the top of the view.
  3. Next, tap Overview of Security Settings.
  4. This will bring up a window, where you can see a list of all the security settings related to this meeting session and whether or not they are active.

Web client

  1. Create a Zoom meeting by clicking on the button below.
  2. Then, tap More on the controls toolbar.

  • The following settings can be enabled from the menu:
    • Lock Meeting:
    • The lock setting prevents new participants from joining a meeting once it has been locked.
    • Enable Waiting Room:
    • Designed to accommodate new incoming participants, or for current participants to be moved into the waiting room.
    • Hide Profile Pictures:
    •  You will be able to hide all of the profiles, for instance the host’s. Instead, you will see display names.
    • Participants will be able to:
      • Share Screen:
      • Users will be able to share their screens with other users.
      • Chat:
      • Allows the chat function to be used by participants.
      • Rename Themselves:
      •  Using the Participants panel, participants are able to rename themselves.
      • Unmute Themselves:
      • Using this feature, participants are able to unmute themselves without the host’s consent.
      • Start Video:
      • It lets participants begin their video streaming without the host’s permission.
      • Annotate on Shared Content:
      • During the meeting, participants will be able to annotate content that was shared by the host.
    • Remove Participant:
    •  Participants are able to remove themselves from a meeting at any time. Unless the Allow removed participants to rejoin option is enabled in the Meeting settings, the removed participant will not be able to re-join the meeting.
    • Suspend Participant Activities:
    • Make sure all participants’ video, audio, and the ability to share their screen is turned off. Make sure you also lock the meeting so that participants cannot join at a later date. You will need to do this to all participants, including the ones that joined using Zoom Rooms.

Chrome OS

  1. Invite your team to a Zoom meeting
  2. by tapping the More button on the controls toolbar.
    By tapping the More button on the controls toolbar, you can enable the following settings:

    • Lock Meeting:
    • Ensures that new participants are not allowed to join the meeting once it is locked.
    • Enable Waiting Room:
    •  Awaiting Room is a waiting area that is used to accept new participants or to move existing participants into the waiting area.
    • The participants will be able to:
      • Share Screen:
      •  You can share your screen with other participants.
      • Chat:
      • Allows participants to use the chat function.
      • Rename Themselves:
      •  From the Participants panel, participants have the option of renaming themselves.
      • Unmute Themselves:
      •  Provides participants with the ability to unmute themselves without seeking permission from the host.
      • Start Video:
      • Gives participants the option of starting their video during the meeting.
    • Remove Participant:
    •  Provides users with the option of removing someone from the meeting. The participant will not be allowed to rejoin unless the Allow removed participants to rejoin option is enabled in the Meeting settings.