Administrator- Set up Zoom Rooms on Office 365

When calendar resources are integrated with Zoom Room, the room’s TV display, controller, and scheduling display will show the meetings scheduled for that room.

Members of your organization can schedule meetings in Zoom Room by inviting them to a meeting.

Meeting rooms are assigned as calendar resources through the calendar service. By giving Zoom access to calendar resources, users can start and join meetings with one touch.

Contents

1 Office 365 administrator actions to enable the addition of calendar services for Zoom Rooms
2 Prerequisites
3 How to link with Office 365

Office 365 administrator actions to enable the addition of calendar services for Zoom Rooms

Create a dedicated user in Office 365 that can manage your calendar
Create or search calendar resources used by each Zoom Room
Allow dedicated users full proxy access to each calendar resource
Allow dedicated users to edit each calendar resource
Update settings for each calendar resource using Windows Powershell

Once the Office 365 administrator has completed these steps, it will use the credentials of the dedicated user to grant permissions to Zoom Rooms in the account to use the calendar service and all its calendar resources.

Prerequisites

Admin account in Office 365
Ability to create and manage room calendars
Ability to create new Office 365 users

How to link with Office 365

Step 1: Create a Zoom dedicated user to access the Office 365 calendar

Sign in to Office 365 as an administrator.
Add users to your Office 365 account.
For instructions, see the Microsoft document Adding Users to Office 365 .
For example, if your domain is mycompany.com and you add a user with the username zoomroomadmin , your email address will be zoomroomadmin@mycompany.com.
Make a note of your email address and password.

Step 2: Create or search calendar resources for each room

Log in to ECP as an administrator .
Go to Recipients> Resources .
If you need to add a room, click the plus sign [+] .
Zoom recommends using a prefix, such as ZR, for each room to make it easy to find Zoom Rooms, or use a method that you can identify for yourself.
Make a note of the display name and email address of each calendar resource.

Step 3: Delegate a room to a dedicated user

Log in to ECP as an administrator .
Go to Recipients> Resources .
Double click on the room name.
Click [ mailbox delegation ].
Click the plus sign [+] next to [ Send As ] .
Select a dedicated user and click [ add-> ].
Click [ OK ].
[ Full Access Scroll down to], plus sign [+] click.
Select a dedicated user and click [ add-> ].
Click [ OK ].
Click Save .
Repeat steps 3 to 11 for each room.

Step 4: Enable Dedicated Users to Edit Zoom Rooms Calendar

Sign in to https://login.microsoftonline.com with a dedicated user email.
Example: zoomroomadmin@mycompany.com
Open the dedicated user’s Calendar and click the dedicated user’s name from the top navigation bar to open the drop-down menu.
Select [Open another mailbox …] .
The Microsoft popup dialog window will open.
Enter the name of the calendar resource created in step 2 .
The calendar resource mailbox opens.
Click the calendar at the bottom left of the Calendar Resources navigation pane.
[Of [Your Calendars] under the Calendar by clicking], [ Sharing Permissions and choose].The Share this calendar: Calendar　 dialog opens.
Enter the dedicated user’s email address, select [ Can edit ] from the menu, and click [ Share ].
Open a dedicated user mailbox and allow invitations from the calendar resource.
If you do, the Calendar tab will open.
Confirm that the Zoom Room Calendar resource is listed under [ Other Calendars ] on the left side of the page .

Step 5: Update Calendar Resource Settings Using Windows Powershell

[ Run As Administrator by using the option Windows PowerShell to start.
This option appears when you right-click without launching the Windows Powershell app.
Enter the following command:
$ UserCredential = Get-Credential
Enter the Office 365 administrator username / password in the dialog box.
Make sure that this account has both “ Organization Management ” and “ Recipient Management ” permissions.
Prepare the session by executing the following command:
$ Session = New-PSSession-ConfigurationName Microsoft.Exchange -ConnectionUri https://outlook.office365.com/powershell-liveid/ -Credential $ UserCredential -Authentication Basic -AllowRedirection Note: In China, the commands you enter are slightly different. Please use the following command.$ Session = New-PSSession-ConfigurationName Microsoft.Exchange -ConnectionUri https://partner.outlook.cn/powershell-liveid/ -Credential $ UserCredential -Authentication Basic -AllowRedirection
Connect the session using the following command:
Import-PSSession $ Session
If a message beginning with “Import-PSSession: Files can not be loaded …” (Import-PSSession: files can not be loaded …) is displayed, enter the following command.Set-ExecutionPolicy UnrestrictedPlease note that this command will fail if you are not running Windows Powershell as an administrator, as per the requirements of Step 1.
Check the calendar resource settings by changing the value of “room_name” to the actual room name using the following command.Get-CalendarProcessing -Identity “room_name” | Format-List identity, deletesubject, addorganizertosubject, RemovePrivateProperty
Check the responses for the following values:In
most cases, these values are set to True for “Delete Subject”, “Add Organizer To Subject”, and “Remove Private Property” .Identity: portertest.com/Users/room_name
Delete Subject: True
Add Organizer To Subject: True
Remove Private Property: True
Change the setting of the room by changing the value of “room_name” to the actual room name with the following command.Set-CalendarProcessing “room_name” -AddOrganizerToSubject $ false -OrganizerInfo $ true -DeleteAttachments $ true -DeleteComments $ false -DeleteSubject $ false -RemovePrivateProperty $ false
When these commands are executed, the following settings are made.Identity: portertest.com/Users/room_name
DeleteSubject: False
AddOrganizerToSubject: False
RemovePrivateProperty: FalseCaution 1 : If you do not want to display the calendar topic, change DeleteSubject $ false to DeleteSubject $ true. Note 2 : “The operation could not be performed because the object ‘Room’ could not be found on ‘zoomwithus.onmicrosoft.com’. (The object ‘Room’ was not found in ‘zoomwithus.onmicrosoft.com’, so the operation If you get an error like “Failed to execute.)”, It means that the scope of the role group that grants permission to execute the cmdlet does not include the user / room. Make sure you are logged in with an administrator account as per the requirements of step 3.Note 3 :If an error such as “Set-CalendarProcessing command not found” is displayed, the administrator account used to log in to PowerShell will be “Organization according to the specifications of Step 3.” Make sure that you have the “Admin” and “Recipient Admin” permissions.
Use the following command to change the value of “room_name” to the actual room name, change the setting, and check the room setting.
Get-CalendarProcessing -Identity “room_name” | Format-List identity, deletesubject, addorganizertosubject, RemovePrivateProperty
Confirm that the response of the following value has been changed to False.
“DeleteSubject”, “AddOrganizerToSubject”, “RemovePrivatePropoerty”Identity: portertest.com/Users/room_name
DeleteSubject: False
AddOrganizerToSubject: False
RemovePrivateProperty: False
Repeat steps 7 to 11 for each calendar, changing only the room name for each command.
Disconnect the session using the following command:Remove-PSSession $ Session
Close Windows Powershell.

Step 6: Add Calendar Service to Zoom

To add the Office 365 Calendar Service to your Zoom account:

Sign in to the Zoom web portal as a Zoom Rooms administrator.
[ Calendar Integration to select], [ Add Calendar Service and click].
The Select Calendar Service dialog is displayed.

Click [ Office 365 ].
The Office 365 dialog is displayed.
Enter the email address and password of a dedicated calendar service user.
If the value has not been entered automatically, enter the EWS server URL.
Be sure to include https: // in the URL.
Click [ Authorize ].
The calendar integration page displays the added calendar service.

See Add Zoom Room for information on configuring calendar resources in Zoom Room .

Read it also –

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Administrator Set Up Zoom Room With Chrome Os

Administrator Set Up Zoom Rooms On Exchange 2013 2016

Frequently Asked Question

Log in to your Outlook account by opening the program and signing in.
You can find the File tab at the top left corner of the screen.
Navigate to the slide show menu and click the Video tab. Then scroll down and pick Manage Add-Ins from the drop-down menu. A browser window will be opened in which you will be able to manage the add-ons that you have installed in your browser. …
It is possible to see all of the add-ins you have available in Outlook in the Add-ins for Outlook window, which can be opened from within Outlook.

Your computer should be set up with Outlook. Select New Items > Meeting from the Home tab on the left side of the screen. In addition, you can create a new meeting by selecting the appropriate option on your Calendar. To register your conference room or equipment for the event, you need to enter the name of the meeting room and any attendees that will be attending, as well as the date and time of the event.

Does Zoom work with Office 365?

We would encourage you to read our guide which states that you can schedule Zoom meetings in Office 365 as someone else for further information. The Zoom for Outlook software provides users with the ability to easily schedule, start, and join Zoom meetings using Microsoft Outlook directly from the application. The meeting room can also be used to enter all of the meeting information manually if you would like to save time.

A Zoom desktop client can be used to schedule a meeting by following the steps below:

The first step to scheduling a meeting is to enter the meeting settings for the meeting.
Select Outlook under the Calendar section of the menu.
Save the file by clicking on the Save button. …
Enter the email address of the room into the To: field of the contact form. …
Send the invitation to the recipients by clicking the Send button at the bottom of the invitation.

Desktop client

Launch the Zoom Desktop Client on your computer and sign in with your Zoom account.
Meetings can be scheduled as soon as possible.
The Meetings tab can be found by clicking the Meetings button.
If you wish to invite other people to a meeting, you need to select the meeting and then click the Copy Invitation button. …
When you click Edit on your calendar, you will be able to add meetings to it. …
Choose your desired calendar from the Calendar section down on the page, and then scroll down to the Schedule section on the page.
After you have made your changes, click on the Save button.