How to enable and add a co-host in Zoom meeting

Overview

With the co-host feature, the host can grant co-host privileges and enable the co-host to manage the administrative aspects of the meeting, such as managing participants and stopping/starting the recording while the host manages the technical aspects of the meeting. Co-hosts are only able to be assigned by the web hosting account owner. Co-hosting a meeting or a webinar is not limited in the number of people who are able to participate.

Prerequisites

  • Zoom Desktop Client
    • For Windows: version 3.5 or higher
    • For macOS: version 3.5 or higher
    • For Linux: version 3.5 or higher
  • Zoom Mobile App
    • For Android: version 3.5 or higher
    • For iOS: version 3.5 or higher
  • Pro, Business, Education, or API Partner plan

How to Enable co-host

Account

For all members of your organization to be able to use the Co-host feature, please follow the steps below:

  1. Ensure that you are logged onto the Zoom web portal as an administrator who has the ability to manage the account settings
  2. via the Account Management and Account Settings links in the navigation panel.
  3. Click on the Meeting tab.
  4. Make sure the Co-host option is enabled under the In Meeting (Basic) settings.
  5. Click on the toggle switch to enable it if it is not already enabled. A confirmation dialog will appear, and you will need to click Turn On in order for the change to be accepted.
  6. If you want this setting to be compulsory for all users in your account, click the lock icon, then click Lock to confirm that you want it to have that effect.

Group

Note: As of August 21, 2021, the New Admin Experience on your account will be able to be enabled if you created a new Zoom account after August 21, 2021. However, the Manage Groups page has been renamed to Manage Groups.

A group of users can enable the co-hosting feature by following these steps:

  1. If you are an administrator with the permission to edit groups, please sign in to the Zoom web portal as an administrator.
  2. Go to User Management >> Group Management from the navigation menu on the left.
  3. From the list of groups, click on the meeting tab next to the name of the group you wish to attend.
  4. Verify that the Co-host option is selected under the tab In Meeting (Basic).
  5. If it is disabled, you can enable it by clicking the toggle. A confirmation dialog will display, and if you click Turn On, the change will be confirmed.
    Note: It is important to remember that if the option is grayed out, it may have been locked at the account level and needs to be changed there as well.
  6. Click on the lock icon in the bottom right corner and then click Lock to confirm if you want this setting to be mandatory for all members of this group.

User

To enable the co-host feature for your own use:

  1. Please sign in to the Zoom web portal.
  2. Click the Settings link in the navigation panel on the left side of the page so that you are guided.
  3. Next, decide which option you want to use – Meetings, for example.
  4. You will need to make sure that the setting for the co-host is enabled under In Meeting (Basic).
  5. if it is disabled, you will need to enable it through the toggle. A confirmation dialog will display, in which case you will need to click Turn On.
    Note: You will have to contact your Zoom administrator if the option has been disabled at either the group or account level, and will need to use the grayed-out option.

Co-host limitations

These controls are only available to the host in a meeting, and therefore the co-hosts do not have access to them:

  • The thing that you should do is begin the process of closed captioning and assign someone or a third party to handle it
  • once you begin live streaming
  • the meeting until all the participants have finished
  • finished
  • finished, select another participant to be the co-host
  • The co-hosts will be responsible for setting up and managing the waiting room (participants can either be placed in the waiting room or allow/removed from it)

It is also not possible for co-hosts to initiate a meeting. A host can appoint an alternative host to begin a meeting if they need someone else to be able to do so. Find out more about controlling co-hosts.

How to Use co-host in a meeting

A user has the option of being made a cohost in two different ways.

As part of a meeting:

  1. Hover your mouse over the video of a user.
  2. Then click on the ellipsis icon.
  3. After that, click on the Make Co-Host button.

Here are some tips on how to use the participants window:

  1. At the bottom of Zoom’s window, you will see controls that allow you to select participants for a meeting.
  2. When you hover your mouse over the name of a participant, you can choose More to learn more about them.
  3. You can then choose to become a cohost with them.

The co-host controls are made available to a participant as soon as they have been accepted as a co-host.