How to set a custom gallery view order in Zoom App
The Gallery view allows you to drag and drop video thumbnails to create a custom order of videos. Until the next change is made by a participant, all other tiles will remain in place until that change is made. If there are more than one participant, the new participant will appear at the bottom-right, on the last page. If you are using the custom order, only you will see it, or if the host decides to expose it to all participants at once. If this order is released, the default order will take its place and the order will revert to the default status.
The order in which video participants appear on the screen can be saved for use in subsequent meetings of this series, if you wish to use it. It is possible to make this a recurring meeting, or you can just use it again in the future.
Contents
- 1 Prerequisites for custom gallery view order
- 2 Reorganizing the gallery view
- 3 Saving a custom gallery view order for future use
- 3.1 How to Enable Save Gallery View
- 3.2 How to Save a custom gallery view order
- 3.3 How to Load a custom gallery view order
- 3.4 Frequently Asked Question
- 3.5 How do I reorder my zoom gallery?
- 3.6 How do I change the order of participants in zoom?
- 3.7 How does Zoom arrange participants in gallery?
- 3.8 Can you arrange pictures on Zoom?
- 3.9 Can you control the view of participants in Zoom?
- 3.10 Related Articles
Prerequisites for custom gallery view order
Custom video organization:
- Zoom desktop client
- For Windows version 5.2.2 or higher
- For macOS version 5.2.2 or higher
- Zoom mobile app
- For iOS version 5.4.3 or higher (only on iPads)
- Zoom web client
- In order to follow the host’s organization, Zoom Rooms version 5.3.0 or higher must be installed
The following steps can be taken to save the custom gallery for future use:
- Zoom desktop client
- For Windows version 5.8.6 or higher
- For macOS version 5.8.6 or higher
- Zoom mobile app
- For iOS version 5.8.6 or higher (only on iPads)
- Zoom web client
- The meeting is not PMI and the host must authenticate and allow the host to save the video order as part of the meeting
Reorganizing the gallery view
- Drag the video of any participant to the desired position on the screen by clicking and dragging it.
- Continually drag the video until the desired order appears on the screen.
- You may also choose to enable or disable the following options as the host:
- Follow the host’s video order (only available to the host): In order for all participants to see what the host wants, provide an explicit video order. Having this feature enabled will prevent the participant from changing the order of the task.
- Note: Those participants utilizing the desktop client, the mobile app, or Zoom Rooms will be able to benefit from the custom order for Gallery View and Active Speaker View.
- Release Video Order: We revert the custom order to its default state after the release.
Note: Participants who do not have the ability to upload video will be added at the bottom-right corner of the gallery page once their video has been enabled.
Saving a custom gallery view order for future use
Using the gallery view allows you to reorder videos in order to be used in later meetings once you’ve rearranged them in the gallery view. Any participants who wish to appear in that custom gallery view order in the future session can do so by editing the gallery view order and clicking reload. Videos can now be arranged in that order and new participants will appear in the bottom-right corner of the view. Adding this functionality to your meeting should be done in the context of a recurring meeting.
How to Enable Save Gallery View
Account
If you would like to turn on or off the ability to save gallery views for all users on the account:
- As an administrator, you will have the ability to edit the account settings when logged in to the Zoom web portal.
- Simply open the Account Management section from the menu and click Account Settings.
- Select Meetings from the drop-down list.
- If you click on the Save Gallery View toggle under In Meeting (Advanced), you will be able to enable or disable it.
- Verify whether the change has been made by clicking Enable or Disable if a verification dialog displays.
- The lock icon enables you to make this setting mandatory for all users in your account. To make this setting mandatory, click the lock icon and then confirm the action by clicking Lock.
Group
If you want a group of users to be able to save gallery views or not, you need the following permissions:
- If you’re a Zoom administrator with the capability to edit groups, please sign into the Zoom web portal.
- Select User Management, then select Group Management from the navigation menu.
- Select the appropriate group from the list and click OK.
- Click on the Meetings tab.
- You can enable or disable the Save Gallery View option under In Meeting (Advanced) by clicking the slider.
- If a verification dialog displays, click Enable or Disable to verify the change.
Note: When the option is greyed out on the account level, it means it has been locked at that level and needs to be changed there. - It is a user’s choice whether to make this setting mandatory for all users in the group. To do so, please click the lock icon , and then click Lock to confirm your selection.
User
In order to enable or disable your personal gallery views to be saved, follow these steps:
- Sign into the Zoom web portal by entering your email address and password.
- After that, you will find a link to the Settings section of the Zoom web portal.
- Click on the Meetings tab.
- To enable or disable the Save Gallery View option under In Meeting (Advanced), you will need to click on the toggle.
- Verify the change by selecting Enable or Disable from the confirmation dialog that appears after the change has been made.
Note: The grayed out check box indicates that the option has either been locked at the account level or at the group level. In order to resolve this issue, you should contact Zoom’s support team.
For an individual meeting
This is a feature that needs to be enabled for each meeting you schedule, once it has been enabled in your settings.
- You can enable the following options when scheduling a meeting:
- Ask for authentication before joining
- and allow the host to save the video order
How to Save a custom gallery view order
- As the meeting host, start the meeting.
- Choose the order you want your meeting pictures to appear in.
- Click on the View button.
- Click on the Save Video Order button. There will be a custom gallery view pre-set for this meeting series and it will be available for meetings in the future.
Notes:
- For each meeting series, you can only save a single custom gallery view order.
- In this case, the existing arrangement will be replaced by the updated arrangement, which can be done by updating and saving it again.
How to Load a custom gallery view order
- As the host, you should initiate a meeting.
- Just click the View button.
- Click the Load Video Order button.
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Frequently Asked Question
