How to generate Zoom Meeting Report for Registration, Q&A, polling, and surveys
The Meeting Usage Report in Zoom is a valuable tool for administrators and hosts, providing insights into registration, submitted Q&A, poll responses, and post-meeting surveys.
If your Zoom meeting incorporates any of these features, you can generate a detailed report for analysis. Follow these steps to create a Meeting Usage Report:
Here are some important notes regarding Zoom meeting reports:
- To create reports, a paid account must host meetings. Upgrading your account will not generate reports for meetings hosted before the upgrade.
- Meeting IDs are automatically deleted 30 days after the scheduled date or the date last used. They are also removed from the “Previous Meetings” page in the web portal. This deletion is equivalent to manually deleting the meeting. Registration reports associated with the ID are also deleted, while polling reports remain available for up to 12 months.
- If you delete a meeting from your “Meetings” list in the web portal, you cannot generate reports for that meeting. However, any reports generated before deleting the meeting will still be accessible.
- It is recommended to generate meeting reports 30 minutes after the meeting has ended. If a report is generated before starting the meeting, it is advisable to re-generate the report to include data collected during the meeting. Only polling reports can be generated during the live session, but this must be done after the poll has concluded.
Here are the prerequisites for generating meeting usage reports in Zoom:
- Subscription Plan:
- You must have a Pro, API Partner, Business, or Education plan to access meeting usage reports.
- Host or Scheduling Privilege:
- You need to be the host of the meeting or have assigned scheduling privileges with reporting access.
- Role with Usage Reports Permission:
- Your role must have the “Usage Reports” permission enabled to generate meeting reports.
- Account Owner or Admin Privileges:
- To access usage reports for all users, you must have account owner or admin privileges.
For Live Poll Report Generation:
- Zoom Desktop Client:
- To generate live poll reports, you need the Zoom desktop client for Windows, macOS, or Linux, with the global minimum version or higher.
Contents
Zoom Meeting usage report types
Registration report
By default, the registration report in Zoom includes the following information for registered participants:. However, additional information may be present depending on your registration settings:
- First and Last Name
- Email Address
- Date and Time of Registration
- Approval Status
When generating a registration report, you have the option to customize the report content. You can choose to include all registrants, only approved registrants, or only denied registrants, providing flexibility in tailoring the report to your specific needs.
The polling report in Zoom provides detailed information about participants who answered a poll question, and the content of the report depends on your meeting settings. Here is what the polling report typically includes:
- If Registration was Turned On (and Poll was Not Anonymous):
- Participants’ names
- Email addresses
- Each poll question and the participant’s answer
- Date and time of the submitted answers
- If Registration was Not Enabled:
- Profile names of unauthenticated participants
- Names and email addresses of authenticated participants
- Each poll question and the participant’s answer
- Date and time of the submitted answers
- If the Poll was Anonymous:
- “Anonymous” will be displayed for participants’ names and email addresses.
Note:
If a poll is relaunched in a meeting, the polling report will only display the last occurrence of the poll. To capture data from multiple launches of the same poll, consider creating a second poll with the same questions to avoid relaunching. This way, you can have separate sets of data for each occurrence.
Survey report
The survey report in Zoom provides an overview of responses collected from post-meeting surveys. It includes information on the feedback and responses submitted by participants. Specific details within the survey report typically include:
- Responses to post-meeting survey questions.
- Individual participant responses to survey questions.
- Date and time of survey responses.
Q&A report
The Q&A report in Zoom displays the questions and corresponding answers from a meeting. This report is a valuable resource for hosts and administrators to review participant inquiries and responses. The information typically included in the Q&A report encompasses:
- Questions posed by participants during the meeting.
- The host or chosen panelists answer questions.
- Date and time stamps for each question and its respective answer.
How to access and generate a Zoom meeting usage report
Here are some important notes to consider when generating and viewing reports in Zoom:
- To generate and view a report, ensure that the specific setting for the type of report you want (registration, polling, Q&A, or post-meeting survey) has been enabled for the meeting.
- You must be the host of the meeting or have a role with Usage Reports permission enabled to generate and view the report.
To generate a meeting report in Zoom, follow these step-by-step instructions:
- Sign in to the Zoom web portal.
- In the navigation menu, click on “Account Management,” then select “Reports.”
- Click on the “Usage Reports” tab.
- Choose “Meeting.”
- A list of upcoming and previous meetings will be generated. You can search by time range or Meeting ID.
- Note: If you want a report for a webinar, select the “Webinar” option under the “Usage Reports” tab.
- In the “From” and “To” fields, select the dates for the time range you want reports for.
- In the drop-down menu to the right of the time range search, choose the type of report you want to search for:
- Registration Report
- Poll Report
- Survey Report
- Q&A Report
- (Optional) Click “Advanced Search” to search by a specific Meeting ID.
- Click “Search.”
- In the last column of the meeting you want a report for, click “Generate.”
- Note: You can also use the check boxes to select multiple meetings, then click “Generate” at the top.
- If you chose to generate a Registration report, select the registration type you want the report to generate, then click “Continue”:
- All Registrants: Include both approved and denied registrants in your meeting.
- Approved Registrants: Include only the approved registrants from your meeting.
- Denied Registrants: Include only the denied registrants in your meeting.
- (Optional) After the report is finished generating, on the “Report Queue” tab, download the report as a CSV file or delete it from the queue.
Following these steps allows you to generate and access various reports for your Zoom meetings, providing valuable insights and data for analysis.
How to generate a poll report during the meeting
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