How to Sync Zoom presence to Outlook in Zoom

In addition to being able to sync your Outlook calendar and contacts with Zoom, you can also set Zoom to set the status of your Outlook calendar based on your current Zoom status, which in turn will set the status of your Outlook calendar. As soon as you enable Zoom, any changes you make to your Zoom status, as well as the picture you choose for your Zoom profile, will be reflected in Outlook.

Note: As Outlook only allows you to sync with one app at a time, syncing with Skype for Business or Microsoft Teams is not allowed, so if you want to use Zoom in partnership with Skype for Business or Microsoft Teams, you will need to disable those applications as well before enabling them together.

The following topics are covered in this article:

  • How to enable presence mapping
  • How status mapping works

Prerequisites for syncing Zoom presence to Outlook

  • It is recommended that you use Zoom desktop client version 5.2.0 (42619.0804) or better for Windows 10
  • On the device, there is an Outlook application that has been installed locally

How to enable presence mapping

  1. Using the Zoom Desktop Client, sign in to your account.
  2. When you click your profile picture, you will be able to access your settings.
  3. To access the General tab, click the General button.
  4. If you would like to integrate Zoom with Outlook, click the checkbox next to the option.

Read it also

Setting Your Presence Status In Zoom App

How status mapping works

There is a table below that outlines the Zoom status options and the corresponding Outlook status for each option that is going to be synced to Zoom.

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Zoom Status Zoom Icon Outlook Status Outlook Icon
Available Available
In a Zoom Meeting Busy
In a calendar event
On a call
Do not Disturb Do not Disturb  
Away  Away  

Frequently Asked Questions


Syncing your calendars with each other

Select Meetings from the menu. Select Synced calendars from the menu. Click the toggle that specifies that Zoom Meetings will be synced from calendars to on. If you would like any of your calendars to be synced with Zoom, simply tap on them.


Add the calendar service from Office 365 to Zoom by the Office 365 admin

In the navigation menu, click Room Management, then click Calendar Integration in the submenu that appears; then select the desired option. Under Calendar Integration, you will find a button called Add a Calendar Service where you can add a calendar service. You can select Office 365 from the list of calendar services in the Select a Calendar Service window. It is possible to authorize with either EWS or OAuth 2.0 based on your preferences.

In order to join a Zoom meeting, you simply have to select @Zoom from the drop down menu on the left, then type in the join command to the Zoom bot, followed by the meeting ID of the meeting you want to attend, and then click the enter key. It should be noted that this command will use your PMI only if Enable Usage of Personal Meeting ID for Instant Meetings has been enabled in your Zoom account settings, which means you will be able to use your PMI for instant meetings. You can join the group by clicking here.
For your convenience, here is the way you can schedule a Zoom meeting: Just open the Zoom desktop client, log in, and choose one of the options listed below: Schedule a meeting: To schedule a Zoom meeting, follow the steps below. Select the calendar service you set up integration with in the Calendar section of the Integrations page. If you have a calendar service connected to Zoom, the meeting will be synced with it.

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