How to Install the Zoom for Outlook add-in

This post was most recently updated on July 29th, 2022

You can manage your Outlook scheduling using the Zoom for Outlook add-in. Admins can deploy and configure the add-in, and users can install it and use it to add Zoom meetings to their Outlook calendars.

You can further integrate Office 365 with contacts and calendars by setting them up.

Note: Microsoft Exchange accounts must be added to Outlook for the add-in to work. Alternatively, you can use the Outlook web app add-in if you only have an IMAP account. Your IT admin will need to be contacted if you receive an error saying you do not have the correct permissions when installing.

This article covers:

  • Permissions granted
  • How to install the add-in for all users (Office 365 admin)
  • How to manually deploy the add-in for all users (Office 365 admin)
  • How to install the add-in for Outlook (web)
  • How to install the add-in for Outlook 2013 or 2016 (desktop client)
  • How to install the add-in for Outlook (mobile app)
  • Pre-configure SSO login domains

Permissions granted

In the case of Zoom for Outlook add-ins, when you install the Zoom for Outlook add-in that you will be able to allow the Zoom Add-in to modify content in your Outlook calendar events. In Outlook, you can add information about Zoom meeting invitations to your events by using this technique. It is determined by the meeting schedule template that is configured by the administrator of your website as to the format and content of the meeting invites.

How to install the add-in for all users (Office 365 admin)

  1. Activate the Admin Portal for Office 365 by logging into your account.
  2. You can find the integrated apps menu under the Settings section on the left of the navigation menu.
  3. Get apps by clicking Get apps.
  4. Click Get it now to download Zoom for Outlook.
  5. By clicking Continue, you agree to the terms and conditions.
  6. Once the details of the add-in have been reviewed, click Next.
  7. Your organization can choose how the add-in will be deployed.
    • Optional, enabled: Users can remove Zoom for Outlook after it has been added to their Outlook accounts.
    • Optional, disabled: Zoom for Outlook will be available to all users, but not by default.
    • Mandatory, always enabled: There will be no option for your users to disable the Zoom for Outlook add-in.
  8. Next, click the button.
  9. This add-in can be accessed only by selected users. Add groups by searching for them.
  10. Save the file.
    Manifest file processing will begin.
  11. Click Close when you’re done.

Note: The new add-in may need to be restarted before it appears in users’ apps. The propagation of changes to all users in your account may also take a few minutes depending on the number of users in your account.

How to manually deploy the add-in for all users (Office 365 admin)

It may be necessary in certain situations for Outlook add-ins to be deployed offline or using a custom manifest file in order to achieve this.

  • Download the Outlook Add-in manifest file from the link below.
  • The first step to managing your Office 365 site is to log in to the admin portal.
  • Once you have expanded the Settings section, click the Services & Add-Ins tab.

  • Click the Deploy Add-in button.

  • Click on the Next button.
  • To upload custom apps, click the Upload Custom Apps button.

  • There is a manifest file (.xml) on this device that I have selected.

  • Choose the manifest file by clicking the Choose File button, and then select it from the list.
  • To upload the file, click on the upload button.
  • By selecting the distribution method and user assignments, you will be able to deploy the application.

  • Click on the Close button once you have completed the deployment process.

How to install the add-in for Outlook (web)

If your Office 365 administrator allows you to install add-ins, you can use Zoom for Outlook.

  1. Visit the Microsoft App Store and search for Zoom for Outlook.
  2. Click the Get It Now button.
  3. Complete the installation by following the prompts in the Microsoft App Store.

The add-in is now installed, so let’s discuss scheduling and editing meetings.

How to install the add-in for Outlook 2013 or 2016 (desktop client)

Windows

Note: A Microsoft Exchange account must be added to Outlook for Zoom to be installed. For a list of newly added accounts, click on File on the toolbar.

Zoom for Outlook is only available on the Outlook web app if you have an IMAP account.

  1. Access your Outlook account by signing in.
  2. The File tab is located in the top-left corner.
  3. You can manage add-ins by clicking Info, then scrolling down.
    Your add-ins will be managed in a browser in Outlook. You will be prompted to log in if you have not already done so.
  4. Select Zoom for Outlook from the Add-Ins for Outlook window.

The add-in is now installed, so let’s discuss scheduling and editing meetings.

MacOS

Microsoft Exchange or Office 365 accounts must be added to Outlook before Zoom for Outlook can be installed.

Verify your account type

  1. Select Preferences from the Outlook menu bar on macOS.
  2. View your signed-in accounts by clicking Accounts.
  3. The Exchange or Office 365 logo should be visible on at least one account.

Zoom for Outlook is only available on the Outlook web app if you have an IMAP account.

Install the Outlook add-in

  1. Sign into your Outlook account by opening it.
  2. You can get add-ins by switching to Mail view, clicking the ellipsis button, and then selecting Get Add-ins. Outlook will open a browser to manage your add-ins.
  3. Search for Zoom for Outlook, or switch to the Admin-managed tab to view add-ins made available by your account admins.
  4. Then click Add to Zoom for Outlook.

After installing the add-in, let’s take a look at how the data can be used for scheduling and editing meetings within the add-in.

How to install the add-in for Outlook (mobile app)

  1. Your mobile device should be running the Outlook app.
  2. Go to the top-left corner of the screen and tap your profile icon.
  3. At the bottom of the panel, tap the settings icon.
  4. Select Add-ins from the menu by swiping down.
  5. You can add Zoom by tapping the + button after you find it by swiping down.

The add-in is now installed, so let’s discuss scheduling and editing meetings.

Pre-configure SSO login domains

It is possible to deploy the Zoom Office 365 add-in with the single sign-on (SSO) URL pre-configured for the users who will access the add-in through the Zoom Office 365 add-in. By preconfiguring the URL so that it will automatically authenticate users to Zoom Meeting or the Settings option in the add-in when they use the Add a Zoom Meeting or Settings options in the add-in.