Using Zoom’s Google Calendar Notifications Chatbot

Zoom’s Google Calendar Notifications Chatbot allows you to receive updates and changes from your Google Calendar directly into Zoom chat, so that you can receive notifications and messages from an automated chatbot.

Prerequisites for Google Calendar Notifications

• You will need a Google account to access Google services
• services
• services. You will need to apply for preapproval of the Google Calendar Notification app in the Zoom App Marketplace
  Note: In the event that the app is not preapproved, please contact your Zoom administrator.

How to install and configure Google Calendar Notifications

Install from the Zoom App Marketplace

1. You will need a Zoom account to log into the Zoom App Marketplace.
2. Search for Google Calendar Notifications by typing it into the search box at the top of your screen to find the app.
3. If you are able to locate Google Calendar Notifications within your search results, please click on it.
   Note:It may be required for you to contact your Zoom account administrator in order to approve the app for your account if the app is not pre-approved.
4. After clicking Add, the app will be added to your account.
5. To allow the app to access your account, first confirm it has the permissions it needs.
   A Google Account authentication and Zoom authorization button will appear after you are redirected to Google. Upon completion, you will be redirected back to the Zoom configuration page.

Configure Google Calendar Notifications

It is natural to be redirected to the Google Calendar Subscriptions page as soon as you have installed the Zoom App Marketplace app.

1. You will be asked to log in with your Google Calendar account once you click Authenticate.
2. To receive notifications, choose your Google account from the drop-down list.
3. Once you have confirmed the permission, click the Allow button.
4. Once you have completed the Basic Configurations, follow these steps:
   • You will need to name the subscription.
   • You will need to choose the Channel you want to add the chatbot to.
   • Fill out the Description field.
     Note: In order to receive notifications directly from the chatbot, choose Your Contact from the list of options.
5. Follow the steps below to complete the Google Calendar configuration:
   • Select a Calendar Source: This is where you will select which calendar you would like to receive notifications from. It is usually your own calendar that you will select here.
   • Reminders: Select when reminders will be sent.
   • Calendar Updates: The Zoom Chatbot will send you a notification when the type of updates on the calendar change.
   • An overview of the events will be as follows: The Zoom Chatbot will let you choose whether you would like a daily or weekly summary of your events.
6. In order to save your Zoom Chatbot configuration once you have finished configuring it, you must first click Save Configuration.
   You have now been configured to receive chat messages from Zoom chatbot based on the configurations you have made.

How to interact with the Google Calendar Notifications Chatbot

In the event that you have subscribed to the Google Calendar Notifications service, you will begin to receive chat notifications. The chat notifications will be routed to the Zoom Channel you selected to subscribe to.

The chatbot is also available for 1:1 interaction, so you could try that as well. The chatbot will acknowledge you if you type help, so you will be able to choose what you want.

How to remove the Google Calendar Notifications Chatbot

1. You can access the Zoom App Marketplace by logging in with your Zoom user name and password.
2. Once on the page, click the Manage button at the top right corner.
3. On the left-hand side of the page, click Added Apps.
4. You will find a link to remove the Google Calendar Notifications app on the left-hand side of the page.
5. Please click on the Remove button after you have confirmed the dialogue.

 

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Frequently Asked Questions

Can I integrate Zoom with Google Calendar?

Log in to your Google Calendar account. Select Event from the plus icon. From the drop-down menu, select Zoom Meeting for video conferencing. Zoom Meetings will be added to your meeting details in Google Calendar.

Does Zoom have a chatbot?

Zoom meeting information is shared in group chats by the Workplace Zoom Bot. Enter the command @zoom help to view a list of all available commands. Join a meeting or start a meeting with a specific topic by entering the appropriate @zoom command in Group Chats.

How do you add a zoom bot to Google chat?

Using the Google Hangouts app, sign in to your account. You can create a message by hovering over the + icon, then clicking Message a Bot. Once you find Zoom, choose to message it. It will be a pleasure to greet you with the Zoom BOT.

What is the best way to create a Google Calendar invite with a zoom link using Google Chrome?

You will be able to open the Chrome extension when you click the Zoom button. Sign in to your Zoom account using any one of the three methods provided to you using Google, your email and password, or one of the two. You will also be able to schedule a meeting with the Chrome Extension once you sign in: Schedule a Meeting: A new meeting on Google Calendar will be created as soon as you click Schedule a Meeting.

Why is Zoom not showing up in my Google Calendar?

Make sure that reminders and tasks are checked in your Google Calendar if certain Zoom events are not appearing there. It is simple to accomplish this by going to your calendar and ticking reminders and tasks that you wish to add. It might be worth refreshing your calendar in order to see if Zoom events or the Zoom add-on have now appeared.

How do I use chatbot in Zoom meetings?

If you want to send a mass text message reminder and a link to the meeting room to participants as soon as the Zoom call is about to begin, go to Marketing Automation > Chat Blaster. You can use a Zoom chatbot to send a text message blast to your list of people with this tip on how to use a Zoom chatbot.

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