On Zoom event roles and permissions

On Zoom event roles and permissions

As part of OnZoom’s event types, the following roles are available: Host, Alternative Host, Panelist, and Attendee. Hosts and panelists who have not always been invited to the event are welcome to attend, but attendees who want to attend the event must have a ticket. Each role will have a set of tools that will enable them to effectively participate in the event.

There are several roles involved in a webinar event, including:

  • Host
  • Alternative Host
  • Panelist
  • Attendee

The following roles are associated with meetings:

  • Host
  • Alternative Host
  • Attendee

Note: Whenever you are creating an event, you will have the option to select whether you want to host a Webinar or a Meeting event.

Prerequisites for OnZoom event roles and permissions

  • This is the desktop version of Zoom
    • Windows: 5.6.3 or higher
    • macOS: 5.6.3 or higher
  • You must have a Microsoft account for Windows: 5.6.3 or higher

Event roles for OnZoom


An event’s host is the user responsible for scheduling the event. In order to manage a webinar, alternative hosts, or panelists, the Host has access to the full range of permissions available. Only one Host can be assigned to an event.

Hosts have the right to do the following:

  • A collaborative event can be started and stopped at any time
  • By using the tools that are contained within the security shield (located in the meeting controls).
  • Turn on/off panelists’ audio muting and unmuting
  • As well as stopping their video
  • Recording during the event Moderate Attendees
  • Make sure that their audio and video privileges are enabled when they enter
  • A web conference Make sure that their audio and video privileges are enabled
  • As well as responding to chats

Alternative Host

A number of the controls that a Host has are shared by Alternative Hosts, which allows them to manage many aspects of an event from the administrative side.

Alternative Hosts are permitted to do the following:

  • It is recommended that events are started if the host cannot join the event within the designated time frame.
  • Ensure that you are using the security shield tools (under the meeting controls) to do this.
  • Moderators should be able to moderate attendees if needed.
  • At the time of entry, attendees’ access to audio and video should be enabled.
  • The attendees’ audio should be muted and unmuted
  • According to the needs of the chat


Webinar panelists are able to take advantage of tools that will help them to participate more actively during the event.

The following are permitted remarks by the panelists:

  • The Q&A window is open for you to ask questions
  • That you would like to have annotated on the shared screen
  • That you would like to have annotated


The attendees are viewed only during the Webinar event, and the Host controls what they see for the duration of the event. From the Q&A window and the chat service, attendees are able to interact with the Host and Panelists.

Participants of a Meeting are able to share their own audio and video during the event (if the host enables it).

Read it also –

Getting Started As A Zoom Events Host
Creating An Event For A Zoom Events Hub
Creating An Onzoom Event Series
Exporting Zoom Events Reports
Zoom Events Roles Tickets And Permissions

Frequently Asked Questions

Participants and alternate hosts are all roles that can be played during a meeting. The host determines what role you play in a meeting. Using Zoom Meetings: setting it up, learning it, and using it.
Log in as the account owner to the Zoom web portal.Select User Management and then Roles from the navigation menu.Add a role by clicking Add Role.Add the role by providing its name and description.
Open the App Marketplace by logging into your Zoom account. Go to the Marketplace page for the app you installed and search for it. Click Update Permissions under Manage. You will be prompted to authorize and adjust shared access permissions for the app.
How to access and edit meeting settings
  1. Access Zoom’s web portal by logging in.
  2. Go to Settings.
  3. Activate or deactivate a setting by clicking it.
  4. A group or account level lock can also be applied to settings. There will be a note next to the setting indicating this.



Zoom Virtual Backgrounds
  • Join. The meeting ID can be used to join a public event.
  • Host. Only screen sharing is allowed. With video enabled. With video turned off.
  • Zoom. Support for Zoom. Community on Zoom.



What is the role of host in Zoom meeting?

Role of the host. Meeting features such as sharing screens, muting/unmuting, and managing Zoom’s general features are controlled by the Zoom host. Meetings are scheduled by default by the host.
Start events
  1. Zoom Events requires you to sign in.
  2. Click Manage in the top-right corner.
  3. You can find My Events on the left side of the screen.
  4. Navigate to the Upcoming tab.
  5. Right-click the event you wish to start and select Start (for recurring series events) or Join Lobby (for events with multiple sessions).



Hosts of webinar events have a greater control over presenting, attendees, and panelists and can reach a larger audience. Hosts and attendees have more chances to interact and engage at meeting events.
It is important to keep in mind that the main difference between a Webinar and a Meeting event is the extent to which attendees can participate in the event. In addition to allowing hosts to present to a much larger audience, webinars provide hosts with more control over presenting, attending, and participating as a panelist in their presentations.
Zoom meetings can be divided into 50 separate sessions with breakout rooms. Splitting attendees into these separate sessions can either be done automatically or manually, or participants can select and enter breakout sessions as they wish.
Can you use Zoom without an account? As a participant in Zoom Meetings, you do not need a Zoom account. Taking part in a meeting without creating an account is possible if someone invites you.

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