Your Google Calendar can be used to schedule a Zoom Room. The Zoom Room controller is added to the meeting link when the room is booked. Other users can’t book the room at that time because the room is shown as busy for them.

Prerequisites for scheduling in Zoom Rooms with Google

• An integration of Google calendar with Zoom Rooms version 3.6 and higher

How to schedule a Zoom Rooms meeting with Google

The Zoom Chrome Extension Plugin will allow you to schedule by using the Zoom Chrome Extension Plugin or Zoom Firefox Extension Plugin.

Using Google Calendar, you can schedule a meeting by following the steps below:

1. Create a new event in Google Calendar by opening it and clicking the new event button.
2. Click on the More Options button.
3. Set the meeting settings according to your preferences.
4. To make it a Zoom meeting, simply click on the button that says Make it a Zoom meeting.
5. Click on the Rooms link on the right side of the screen.
6. If you would like to schedule a room, search for it and click on it.
7. As soon as it appears in the guest list, you will be able to see it.
8. On the Zoom Room controller, you can hide the meeting topic (optional). The meeting will be displayed as User’s Zoom Meeting.
   By selecting Private in the Default Visibility dropdown arrow, you can hide the meeting topic.
9. The meeting can be  webinar page. Here you will see a list of scheduled by clicking Save.

How to start a meeting in the Zoom Room

In the case of a Zoom Room meeting that has been scheduled for your account, you will be able to start the meeting from within the Zoom Room itself without having to join the meeting from another device as the host.

1. If you are using a Zoom Rooms controller, tap Home on it.
2. Once you have found the meeting entry, tap Start to begin the meeting.
   Note: This controller will replace the meeting topic with the meeting topic from the User’s Zoom Meeting if the meeting was marked as private.

How to book a room without a meeting

No matter whether you are hosting a Zoom meeting or not, you can still book the space from Google Calendar if you choose to do so.

If you wish to reserve a room without holding a meeting, please follow these steps:

1. The first step in creating an event on Google Calendar is to open it.
2. Click on the More Options button.
3. Enter the meeting settings for your meeting.
4. Click the Rooms button on the right side of the screen.
5. If you would like to schedule a room, search for it and click on it.
   As soon as it appears in the guest list, it will appear in the guest list.
6. You have the option to hide the Zoom Room controller from displaying the meeting topic if you wish to have it hidden. The meeting will be displayed as User’s Zoom Meeting.
   By selecting Private from the Default Visibility drop down, you can hide the meeting topic.
7. The meeting can be  webinar page. Here you will see a list of scheduled by clicking Save.

On the controller, there will be no Start button for the meeting. If you edit the event and click Make it a Zoom Meeting, the Start button will show up on the controller, or you can add the link to join the meeting to the description of the event, and the event will become a Zoom Meeting.

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Frequently Asked Questions

How do I integrate Zoom Room with Google Calendar?

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