Duplicating an event for Zoom Events

This post was most recently updated on July 28th, 2022

This allows event creators to create events quickly and easily without the need to go through the entire event creation workflow as they can duplicate events for Zoom Events in just a few clicks. The easiest way to create an event is to duplicate an existing event that is upcoming, draft, or past. There will be no changes to the original event information if you create a new event. A duplicate event will be automatically adjusted to the current date, time, and session when you duplicate the event, session, or ticket. Once you have duplicated your event, you can update or edit it as necessary with new information once the duplicate event has been created.

This article covers:

  • How to duplicate an event for Zoom Events
  • How to review your duplicate event
    • Event/Event Series
    • Conference
    • Understand duplicating an event
  • How to edit an event

Prerequisites for duplicating an event for Zoom Events

  • Zoom desktop client
    • Windows: 5.7.6 or higher
    • MacOS: 5.7.6 or higher
  • Zoom mobile client
    • IOS: 5.7.6 or higher
    • Android: 5.7.6 or higher
  • Pro, Business, Enterprise, or Education account
  • Stripe or PayPal Business account is required to create paid events
  • Zoom Events license

Notes:

  • Due to a dependency with Windows’ Webview package for the Windows platform, Zoom Events version 5.7.6 does support Zoom Events, but may result in blank lobby environments for hosts.
  • It is strongly recommended that hosts update to the most recent version of the Zoom desktop client/mobile application in order to be able to take advantage of the latest Zoom Events and Webinar features.

How to duplicate an event for Zoom Events

  1. Join Zoom Events by signing in with your Zoom account.
  2. Click the Manage button in the top-right corner of the page.
  3. You can browse through the Events tab to find an event you would like to duplicate by clicking the Upcoming, Drafts, or Past tabs.
  4. You will need to click the ellipses to the right of the Zoom Events you wish to edit so that you can make changes.
  5. Select Duplicate Event.
    Duplicate events can be edited and saved/published using the event creation workflow.

How to review your duplicate event

In the case of a duplicate event, all the previous settings from the original event will be carried over to the duplicate event with the exception of the date and time (which will be automatically updated to the current date as soon as the duplicate event is created). In order to ensure that your duplicated event has accurate, up-to-date information, you should review it to ensure it is accurate.

Event/Event Series

It is necessary to copy all the necessary information from the original event into the new, duplicated event that contains the following information:

  • Event Card
  • Event Profile
  • Event Options
  • Tickets

Conference

A duplicate event contains all of the information in the following sections:

  • Basic Info
  • Conference Profile
  • Sessions
  • Speakers
  • Sponsors
  • Advanced Options

Understand duplicating an event

  • There are some information and settings that will not be duplicated for conference events, including information from tabs such as Branding, Expo, and Tickets.
    • In-session Branding tab: For your webinar wallpaper, name tag design, and virtual background design, you will need to create your own brand of branding for the in-session branding of your webinar.
    • Expo tab: This tab will allow you to manually add information about booths that you have manually added, and Expo roles that you have manually assigned to the manually added booths. The dates and times of your Expo will also need to be adjusted to correspond with the ones you desire for the duplicate event so that the dates and times match.
    • Tickets tab: Ticket types and pre-registration information will need to be created/added in order to create a successful event.
  • Duplicating an event will also duplicate the special-role users associated with that event. In your duplicated event, each member of that role will receive an email notification informing them of their role in it, except for manual roles that you have added in the Expo tab in the conference event (such as booth representatives, booth owners, etc.).
    Note: Co-editors will receive an email when they are duplicated. Until an event is published, special roles aren’t notified when they are duplicated.
  • The visibility settings of your hub determine whether you can make an event public or private when duplicating it. The event will automatically be set to private if the hub‘s visibility is set to private; it cannot be changed from private to public. You can change an event from private to public (or vice versa) if the hub is public and the event is private.

How to edit an event

It is possible to edit the event’s date/time, the ticket-sale period, as well as the cancellation policy before the sale of a ticket at any point before it goes on sale. There can be no changes to a ticket once it has been sold, with the exception of adding new ticket types and editing the event’s copy and images. Private tickets with invitees can be edited after an event has been published so that more invitees are included.

The Host has the right to change the date, time, or cancellation policy of an event after it has sold tickets, but no later than five days after the event has sold tickets, the Host must cancel the event, refund the bought tickets, and re-list the event.

Please visit this article if you would like to learn more about editing an event.