Overview

ZoomRooms has check-in / check-out capabilities that maximize room utilization.

When this option is turned on, the user must either start a reserved Zoom meeting or check in to keep the room reserved.

If you do not check-in within the certain time set by the administrator, the room reservation will be canceled and made available to other users.

If you perform the following Zoom Rooms operations, it is considered that you have checked in, so you do not need to check-in separately.

Start of a reserved meeting
Start an instant meeting
Start screen sharing
Making a call to the phone

If the meeting ends earlier than planned, you can check out to make the rest of your time available to others.

Prerequisites

Zoom Rooms application

Windows: 5.1.0 (2745.0802) or later
Mac 5.1.0 (2745.0802) or later
Chrome OS: 3.6.7 (3675.0710) or later
Note: Chrome OS currently only supports the check-in function.

ZoomRooms controller

iOS: 5.1.0 (2745.0802) or later
Android: 5.1.0 (2745.0802) or later
Windows: 5.1.0 (2745.0802) or later

Enable check-in function

To enable the check-in / check-out feature for all Zoom Rooms in your tenant, follow these steps: After enabling this feature, you can also automatically remove Zoom Rooms reservations from your appointments for appointments that have failed to check in a specified number of times.

Administrator signs in to Zoom Web Portal
Open Room Management > Zoom Rooms.
[Account Settings] in [check-in and check-out of the room] Enable.
- Allow participants to check-in XX minutes before the start time: Set how many minutes before the scheduled start you will be able to check-in.
- Open room XX minutes after no check-in or Zoom Room activity: Set whether to unbook the room if you do not check-in within minutes of the webinar page. Here you will see a list of scheduled start time.
  1. (Optional) You can additionally select whether to enable the following settings.
    - Notify attendees on the Zoom Rooms display when the user checks in. : Shows how many people are in the meeting room on the Zoom Room display when you check-in.
    - Delete Recurring Meeting Series After Instance: Removes Zoom Rooms reservations from recurring appointments if check-in fails a specified number of times in a row.
  Note: The above settings can also be made for each building, floor, or individual room.
  
  Check-in method
  
  To check in to Zoom Rooms, you need to do one of the following:
  - Start a scheduled meeting.
  - Start an instant meeting from Zoom Rooms.
  - Make a phone call from the room.
  - Start screen sharing.
  - Check-in from the controller.
  - Check-in from the schedule creation display.
  If you do not start or check-in within the set time, Zoom Rooms will be unbooked from your appointment.
  
  Check-in from ZoomRooms controller
  
  The controller [meeting list] and select the schedule of the corresponding in, in case the meeting is a Zoom meeting [start] button, if it is not Zoom meetings [check-in] and then tap the button.
- Check-in from the schedule creation display
  
  Tap the Check-in button that appears next to your planned check-in .

How to check out

If the meeting ends before the scheduled time, a checkout will make the rest of the time available to others.

Read it also –

Using Zoom Rooms Check In Check Out Features

Check out from ZoomRooms controller

The controller [meeting] in [check out] and then tap the button.

Check out from the scheduling display

Tap the Check Out button that appears to the right of the appointment you want to check out .

Frequently Asked Questions

A brief explanation of how the room check-in process works. Zoom Rooms can be checked into quickly by starting a scheduled meeting, an instant meeting, a screen share, or making a call out from the Zoom Room, since these are the quickest methods to check in for your meeting. The controller or scheduling display can also be used to check in if you prefer.

The features of Zoom Rooms are as follows:

Reservation of workstations.
An interactive gallery with smart technology.
Virtual Receptionist in kiosk mode.
Zoom Rooms can be controlled from your phone or laptop, no matter where you are.
Display of the schedule with the ability to count the number of people attending.
A new Voice Command feature has been added to Zoom Rooms.
This package includes digital signage, which is included in the price.

Using the Zoom Rooms Control app, you can control your rooms from anywhere, no matter what your location is in the world, with functions similar to the dedicated in-room control buttons! With the Zoom app you are able to control audio, video, camera settings, and other meeting elements in a meeting through a Zoom Room or Zoom for Home device, which comes with the Zoom app.

There is the possibility of using more than one Zoom Room controller to control the Zoom Room. As long as they are of the same type (for example, a Mac can’t be used along with a Windows controller, but two Windows controllers can be used), you should be able to put them together as long as they are the same type.

Visit the Zoom website and sign in to your account. Then click on Zoom Rooms under the Room Management tab. To edit a Zoom Room, click the Edit button to the right of the name of the Zoom Room. The device can be toggled to on (blue) under the Devices section, under Enable Room Controls.

How To Use In Zoom Meeting Voting Function

Functional Difference Between The Free Version And The Paid Version Of Zoom

What You Can Do With The Directory Contact Function In Zoom App

Disabling Touch Screen Functionality In Zoom App

Use Qaquestion Answer Function In Zoom Webinar

Added Noise Cancellation Function In Zoom App

Zoom Webinar Host Control And Function Setting

Unable Use The Audio Function Ios Android In Zoom App

Push To Talk Function In Zoom Meeting

Zoom Webinar Votes Function

Restrict The Chat Function In Zoom

Zoom Webinar Rehearsal Practical Session Function