Direct sharing in Zoom Rooms
In Zoom Rooms, participants can share files directly from their desktop clients (macOS and Windows) with just one click from the Zoom Desktop Client. Zoom Room controllers have the capability to detect ultrasonic sound proximity by generating ultrasonic signals that are able to be detected by Zoom Desktop clients through ultrasonic sound proximity detection.
- In the event that the Zoom Desktop Client detects the signal coming from a Zoom Room, when the attendee clicks Share Screen, the Zoom Desktop Client automatically connects to the Zoom Room.
- It is possible to activate direct sharing by entering the Sharing Key, which is a string of letters that can be used if proximity detection is not available.
Note: The Zoom Room controller is detected through the microphone on your laptop, allowing you to share directly with proximity detection. In order for proximity detection to work, many factors have to be taken into consideration, such as the quality of the speaker and microphone on the controller, as well as the laptop. The direct sharing method can be used if proximity detection fails to work, or if proximity detection does not work at all. To share content with a Zoom Room, you can also use the following methods:
- With the help of share.zoom.us, you can share documents wirelessly
- The ability to mirror your Apple screen wirelessly (AirPlay)
- HDMI capture via a wired connection
This article covers:
- How to enable direct sharing for Zoom Rooms (admin)
- Account
- Group of rooms
- How to use direct sharing with proximity detection (user)
- How to use direct sharing without proximity detection (user)
- Desktop client or mobile app
- Web client
- Troubleshooting
Contents
- 1 Prerequisites for direct sharing in Zoom Rooms
- 2 How to enable direct sharing for Zoom Rooms (admin)
- 3 How to use direct sharing with proximity detection (user)
- 4 How to use direct sharing without proximity detection (user)
- 5 Troubleshooting
- 5.1 Frequently Asked Questions
- 5.2 Which methods can you use to share content in your Zoom Room meeting?
- 5.3 Can you connect directly from a Zoom Room system?
- 5.4 What is direct show in zoom?
- 5.5 Can I share just part of my screen on Zoom?
- 5.6 When I share my screen on Zoom can they still see me?
- 5.7 Related Articles
Prerequisites for direct sharing in Zoom Rooms
- For Conference Rooms, Zoom Rooms for Windows or Mac OS, Version 5.0.5 or above is required
- The Zoom Rooms Controller for iOS needs to be version 5.0.5 or higher
- Zoom Rooms Controller for Android, with a minimum version of Android 5.0.5 and a device that supports it
- For Windows or macOS, you will need the Zoom Desktop Client, version 5.0 or higher, to be installed
Note: In the case of HP computers with Bang and Olufsen audio drivers, proximity sharing may not work properly if you have these drivers installed. - For Linux, you will need the Zoom Desktop Client (version 5.0 or later).
Note: Content sharing will require users to enter the Meeting ID if using Wayland. - Zoom Rooms configured on an account
- Computers used for Zoom Rooms, their controllers, and for sharing must be connected to the same network
For Android controllers, direct sharing with proximity detection is supported on the following devices: Samsung Galaxy Tab A 10.1″, Samsung Galaxy Tab A 8.0″, Samsung Galaxy Tab A 14″, LG Xoom, Crestron Mercury, Polycom Trio 8800, Polycom Trio 8500, Poly Trio C60, Poly TC800, Logitech Touch Pad, Logitech TAP IP, and Crestron TSW-1060.
How to enable direct sharing for Zoom Rooms (admin)
Account
Direct sharing can be configured for all Zoom Rooms in your account by following these steps:
- Zoom’s web portal can be accessed by logging in.
- You can access Zoom Rooms by clicking Room Management in the navigation menu.
- Go to Account Settings.
- Select the Meetings tab.
- It is possible to enable automatic direct sharing using ultrasonic proximity signals by clicking the toggle switch located at the bottom of the page. To verify the change, click the Enable button once the verification dialog appears.
Group of rooms
If you are wanting to use direct sharing with proximity detection for a set of Zoom Rooms in your account, then follow these steps:
- To access the Zoom web portal, you will need to sign in.
- You can access Zoom Rooms by clicking Room Management in the navigation menu.
- To enable automatic starting and stopping of meetings, click the hierarchy level you want to enable. By clicking the name of a building, you can enable all rooms within that building.
- To start a meeting, click the Meeting tab in the Locations option.
- Click the toggle next to the option that says Use ultrasonic proximity signals to automatically share files using direct sharing and click it to enable it. Verify the change by clicking Enable once the verification dialog appears.
How to use direct sharing with proximity detection (user)
- With the Zoom Rooms controller, you can start a meeting or join one.
- You can log in using either the Zoom desktop client or the Zoom mobile app.
- Zoom desktop or mobile app users can share their screens by clicking or tapping Share screen.
- Click or tap Share when you have selected what you wish to share.
Zoom Rooms will display your shared screen. Additionally, you can control screen sharing.
Note: Zoom Phone calls can also be switched to Zoom Rooms by proximity detection.
How to use direct sharing without proximity detection (user)
Desktop client or mobile app
In the event that proximity detection is not available on a Windows or macOS laptop, you can share your screen using the following procedure:
- With the Zoom Rooms controller, you can start a meeting or join an existing one
- The iPad controller in the Zoom Room has a Share Content or Sharing Camera button that you can use to share content or camera.
- Select the Desktop tab from the menu.
- There will be a Share Laptop Screen panel displayed on both the TV and the controller in the Zoom Room, which will provide instructions to laptop users on how to share their screen with the Zoom Room. Zoom has a desktop client as well as a web browser that participants can use to share content.
- The Zoom desktop client and Zoom mobile app can be accessed from the Zoom desktop client or the Zoom mobile app.
- Click on Share (desktop) or tap on OK (mobile) after entering the sharing key (or meeting ID), and then click Share.
Note: - The entire screen of your computer will be automatically shared if you use one of these methods to share your screen. If you would like to select what you would like to share, then you should use direct sharing with proximity or share.zoom.us.
- Mobile app: You will need to enter your meeting ID or sharing key.
- Desktop client: The sharing key is entered.
- You can share a screen or an application by clicking or tapping on the screen or application you wish to share.
On the Zoom Rooms display, you will be able to see the shared screen that you shared. The screen share controls can also be accessed from the share menu.
Web client
The following steps will guide you on how to share your screen using a browser if you do not have access to Zoom’s desktop client or mobile application.
- Visit the share.zoom.us website for more information.
- Click Share Screen after entering the meeting ID.
- From your browser, click join.
- Click Join and enter your name.
- Using the Zoom web client, share your screen.
Troubleshooting
When sharing directly within a Zoom Room, the following issues are commonly encountered:
- It is important to make sure that your devices, especially the controller, are compatible with Zoom Rooms and are running the most recent version.
- Make sure your firewall is open to the necessary ports.
- When the lid is closed on a macOS laptop from 2018 or later, the microphone is disabled using a T2 security chip. These devices will not be able to share directly when they are closed.
- For Crestron TSW-1060s that keep disconnecting and reconnecting during Zoom meetings, please follow the instructions on page 26.
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Frequently Asked Questions
By visiting the website share.zoom.us, you will have the ability to share content from your laptop or mobile device directly to the Zoom Room display. If you want to share content directly from your laptop or mobile device to Zoom Room via direct sharing, Airplay, or wired HDMI video capture, you can do so using either direct sharing, Airplay, or wired HDMI video capture.
Can you connect directly from a Zoom Room system?
If the Zoom desktop client is installed on your computer, there is the possibility of joining a meeting in a Zoom Room that has already started, even if the audio and video functionality has been disabled in the client. In addition to the desktop client, Zoom Room allows you to communicate with friends and colleagues through video and audio calls, and screensharing and chat can be done from the desktop client.
What is direct show in zoom?
In DirectPlay, a render is a DirectShow filter that displays in the specified window a video preview when the video preview feature is enabled in DirectShow.
When you open a document, a file, or a Zoom meeting window in Zoom, you will be able to share an area or a section within a slide in the meeting. You will be able to share the screen when you click on the Share Screen button at the bottom of the screen. It is always a good idea to click the Advanced button found at the bottom of the screen whenever you are asked to select an application or window for sharing. It is possible to share a portion of the screen if you select a portion of the screen with the first icon, as shown in Figure A.
When you share your screen with the host or other participants, I would like to draw your attention to the fact that once you do that, you will not be able to access or interact with any of the applications or files on your desktop or mobile device that the host or other participants can access on their computers. Screen shares can only be controlled by one individual who has the right to do so. There is a situation wherein the person who is holding the meeting wishes to share the contents of his or her screen with the other participants in the meeting in this case. Only what is displayed on your screen will be visible to the host of the meeting as well as the other attendees.
