There can be a passcode requirement for meetings and webinars as an added layer of security. There are a number of ways to set passcodes at individual meeting levels, or to enable passcodes for all meetings and webinars at the account, user, or group levels. In addition to locking the settings for the required passcodes, account owners and admins are able to configure the minimum passcode requirements for all meetings and webinars on their account as well.
You will need to lock the setting after enabling it if you wish for it to be enforced for all users on your account or for a group of users. Please see the instructions below to learn how to do this. The users have the ability to disable any setting that has been enabled but not locked in their personal settings in case they wish to do so.
You can set the following settings for passcodes:
- When scheduling a new meeting, you should require a passcode
- Passcode in addition to the option of requiring a passcode for all previous meetings that have already been scheduled
- With a passcode. In addition to the option of requiring a passcode for instant meetings you can also make PAPI (Personal Meeting ID) mandatory.
- Among the types of meeting passcodes you can choose for:
- You can choose to only enable Join Before Host before joining PMI meetings
- All PMI meetings
- Include a one-click join link embedded with the meeting passcode
- If participants join by phone, they must provide a passcode
Also, Zoom Rooms has a setting that bypasses the passcode when joining a meeting by clicking the ‘join from meeting list’ button. The room may instead choose to participate in a meeting from the list of meetings instead of manually entering the passcode, which saves time. There must be a passcode included in all meeting invitations being sent to the calendar of the room. The computer and controller of the Zoom Room must be running version 4.5.0 or higher in order to be able to use this feature.
- Zoom has announced that, beginning September 27, all accounts with a single licensed user, Pro accounts with 2 or more licenses, and Business accounts with 10 to 100 licenses will require a passcode or waiting room at the start of a meeting. For all free accounts there is already an enforced password (passcode) for meetings.
- As of October 18, 2020, Passcodes or Waiting Rooms will be required for Zoom for Government account holders with fewer than 100 licenses. Get more information by contacting the Customer Success Managers and Zoom Support.
- Zoom will begin requiring the use of one of the following methods of security for meetings for certain accounts on December 20, 2020: passcode, waiting room, or only authenticated users can join. For more information, see meeting settings.
- Passcodes are assigned randomly to webinars by default. If you wish, you may change the passcode.
- Participants who will be joining via phone or room systems will receive an invitation with a numeric number and alphanumeric passcode.
Prerequisites for Zoom Meeting and Webinar passcodes
- Adding passcodes to your Zoom meetings and webinars will ensure that your meetings and webinars are secure
- Owners or admins of accounts can require conference passcodes for each meeting and webinar that happens on the account
How to enable passcode settings
For each user in your account to have access to the passcode settings:
- Join the Zoom web portal as an administrator with the privilege of editing the account setting details for that account.
- Click Account Management on the navigation bar. Then click Account Settings.
- You may check the security settings for your account in the Security section, and make sure that they are enabled for the passcode you would like to use.
Click the toggle button to enable the security settings if they are disabled. Verify the changes by selecting Turn On from the verification dialog.
- The lock icon can be clicked to make this setting compulsory for all users on your account. If you wish to make this setting mandatory, you must confirm the setting, then click that icon again to confirm it. Users can disable this setting in their personal settings if the setting is not locked.
The Group Management page has been renamed to Groups if you registered for a Zoom account after August 21, 2021, or if you are using the New Admin Experience.
Groups of users can be set up with passcodes using the following steps:
- Click on User Management then Group Management when you are logged in as the owner or admin of Zoom.
- Once you have clicked on the appropriate group name, you will be taken to the Settings page.
- Check the Passcode field in the Security section and make sure that the passcode setting you want to use is enabled for this group.
If this setting is not enabled, please enable it by clicking the toggle on the right side of the field. To verify this setting has been changed, please click the Turn On button.
- You have the opportunity to make this setting mandatory for all users within the group by clicking on the lock icon, and then clicking Lock to confirm the setting. It is possible to disable this setting if the setting is not locked in the user’s own settings.
You can enable your own passcode settings by following the instructions below:
- Enter the Zoom website and select Settings from the menu on the left-hand side.
- Make sure that the passcode settings for meeting and webinar settings that you would like to use for your meetings and webinars are enabled in the Security section.
Click the toggle switch to enable the setting if it is disabled. You may be prompted to verify the change by choosing Turn On in the confirmation dialog box.
- The grayed-out option means that the Account or Group level of the option has been locked and you will need to ask your Zoom administrator for assistance.
Setting passcode complexity requirements
- As an administrator of the Zoom web portal, you have the option of editing account settings through the Zoom web portal.
- Select Account Management and then Account Settings from the navigation panel.
- You will find the option to Meet passcode requirement under the Security section.
- Simply check the boxes next to those requirements that you wish to make your account meet.
How to edit a passcode for a meeting
- Sign into Zoom’s web portal by entering your email address and password.
- Once you are logged in, click the Meetings tab.
- If you would like to update the meeting passcode for a specific topic, please click on that topic.
- Then, click the Edit button.
- Once you have entered the new passcode, click the Save button. The Waiting Room option is also available to you.
- Simply click the Save button.
How to edit a passcode for a webinar
- The first thing you will need to do is to sign up for a Zoom webinar by logging in to the Zoom web portal.
- If you wish to update the passcode for a webinar, you must click on the topic of the webinar.
- Afterwards, you will be able to make edits to the webinar.
- Simply edit the password of the webinar under the Webinar Password section on the right.
- Click the Save button.
How to edit the passcode for your Personal Meeting ID (PMI)
- Navigate to Meetings on the Zoom web portal after you have logged in.
- Once there, click the “My Meetings” tab.
- Select the meeting you would like to edit.
- Edit the meeting’s passcode under the Security section. Waiting rooms can also be enabled from the Meeting Security section.
- Click on the Save button.