Variables for email templates in Zoom App

In the Branding and Account Settings sections of the Zoom web portal, you will find a list of variables available for usage in custom email templates. You can find more information about the types of variables, their availability, and their usages in the section below.

The following topics are covered in this article:

Boolean variables
String variables
Array variables

Contents [hide]

1 Prerequisites for using email template variables
2 Boolean variables
3 String variables
4 Array variables

Prerequisites for using email template variables

Accounts can be created for businesses, schools, and enterprises
URLs with vanity names
IT/Webmaster with a good understanding of HTML and CSS

Boolean variables

Value	Availability	Usage
apac_phone_tollfree	– To check if toll free numbers has been enabled for personal audio conference emails.	If statements are used to check if toll free numbers are enabled for personal audio conferences, this is where toll free numbers are used
enablePSTN	It’s a calendar Registration Confirmation Email sent to registrants Send an email to the panelists inviting them to participate Email reminding you about the webinar Email inviting you to a meeting A meeting schedule email will be sent out in the near future Send an email invitation to no-registration attendees	The PSTN for the meeting should be enabled if a conditional statement is used in order to check if the PSTN has been enabled
enablePSTNPasswordProtected	A meeting invitation email will be sent out shortly A meeting schedule email will be sent out in the near future	This function is used in if statements to check whether a PSTN password has been generated for the meeting when using if statements
isCRC	Email invitation to the meeting A copy of the meeting schedule will be emailed to you Registrants will receive an email with a confirmation of their registration	As part of an if statement, this variable indicates whether a user is allowed to invite H.323/SIP devices to a meeting if they are allowed to use H.323/SIP addresses
isUserTSPEnabled	Email invitation to the meeting A copy of the meeting schedule will be sent to you by email Email Confirmation sent to Registrants	This variable is used in if statements if the account is using a third party service for phone conferences
showInternationalNumbersLink	You will receive an email inviting you to the meeting An email with the meeting schedule will be sent to you	This is the number that will be used by default to dial into the system
useOtherAudioConference	Calendar An email confirmation will be sent to the registrants Panelists are invited to send an email to the panelists A reminder email will be sent to you regarding the webinar An email inviting you to the meeting will be sent to you An email with the meeting schedule will be sent out shortly Email invitation to attendee who has not registered	According to the settings of the account, this field is used for if statements related to listing numbers associated with the use of third-party audio in the account
isPMI	Meeting Invite Email An email with the meeting schedule will be sent to you	This can be used for if statements in order to determine whether the meeting link is a personal meeting ID or not
isE2EE	A meeting invitation email will be sent to you shortly	The purpose of this field is to be used in if statements in order to verify whether the meeting is encrypted end-to-end

String variables

Name	Availability	Usage
actionUrl	The sign-up process If you have forgotten your password, please click here: Existing members can be invited An invitation is sent to a new user by the user	URL for action on selected email
actionUrl2	IM Invite Email	URL for action on selected email
addToCalendarUrl	Registrants Confirmation Email Invite Panelist Email Webinar Reminder Email	URL for action on selected email
apac_phone_number	Personal Audio Conference Schedule Email	Lists Personal Audio Conference dial in number
customTextHeader	Registrants Confirmation Email	Additional text, configured in the registration email
customTextFooter	Registrants Confirmation Email	Additional text, configured in the registration email
defaultPassword	Invite And Activation New User Email	Password, if a default password was created when adding the user
displayName	JBH Reminder Email Meeting Canceled Email	Name of user
email	JBH Reminder Email Reset Password Notification Email Sign up Email	Email address of user
enableLync	JBH Reminder Email Reset Password Notification Email Signup Email	Skype for Business URL for joining the meeting
googleCalendarUrl	Registrants Confirmation Email Invite Panelist Email Webinar Reminder Email	URL for adding meeting details to a Google Calendar
h323Password	Calendar Invite Panelist Email Webinar Reminder Email Meeting Invite Email Meeting Schedule Email	Meeting passwords for devices joining via H.323
hostName	Meeting Invite Email Meeting Schedule Email	Name of the meeting’s host
hostEmail	Registrants Confirmation Email Absentees Follow-up Email Attendees Follow-up Emai	Email address for Host
joinUrl	Calendar Registrants Confirmation Email Invite Panelist Email Webinar Reminder Email Personal Audio Conference Schedule Email Invite No Registration Attendee Email	Participant join URL
personalLinkUrl	Meeting Invite Email Meeting Schedule Email	URL for personal meeting ID, excluding the passcode
meetingNumber	Meeting Invite Meeting Schedule JBH Reminder	Current meeting ID (9, 10, or 11 digits)
MeetingTime	Registrants Confirmation Email Invite Panelist Email Webinar Reminder Email Meeting Schedule Email Personal Audio Conference Schedule Email Invite Attendee Email Invite No Registration Attendee Email Meeting Canceled Email	Date and time for the scheduled meeting or webinar
meetingTopic	Invite Attendee Email Invite No Registration Attendee Email	Topic of the scheduled meeting or webinar
meetingURL	Meeting Invite Email Meeting Schedule Email JBH Reminder Email	Join URL for the scheduled meeting
moreCustomizedContent	Meeting Invite Email Meeting Schedule Email	Custom text added to the Invitation Email option in Settings.
pacNumbers[index].country	Personal Audio Conference Schedule Email	Displays country of chosen phone numbers for Personal Audio
pacNumbers[index].displaynumber	Personal Audio Conference Schedule Email	Displays chosen phone numbers for Personal Audio
pacNumbers[index].free	Personal Audio Conference Schedule Email	Displays chosen free number for Personal Audio
participantId	Invite Panelist Email	Participant ID assigned to attendee
password	Meeting Invite Meeting Schedule	Current meeting password (if the password entered)
pickedNumbers[index].country	Meeting Invite Email Meeting Schedule Email	Lists the default dial-in country abbreviation
pickedNumbers[index].countryName	Meeting Invite Email Meeting Schedule Email	Lists the default dial-in country Name
pickedNumbers[index].displaynumber	Meeting Invite Email Meeting Schedule Email	Lists the default dial-in number
pickedNumbers[index].free	Meeting Invite Email Meeting Schedule Email	Lists the default dial-in number
registerTime	Host Notification Email	Time and date, the registrant registered for the meeting or webinar
registerUrl	Webinar Invite Attendee Email	Webinar registration URL
reminderTime	Webinar Reminder Email	Time left until the Webinar is scheduled to start
replayto_name	Webinar Host Notification Email	Host’s name of the webinar
siteName		Default “Zoom”
teleConferenceUrl	Meeting Invite Email Meeting Schedule Email Registrants Confirmation Email Meeting Updated Notification Email Personal Audio Conference Schedule Email	“yourvanity.zoom.us/zoomconference”
toll.displayNumber	Personal Audio Conference Schedule Email	Displays the toll number
tollCountry	Calendar Registrants Confirmation Email Invite Panelist Email Webinar Reminder Email Meeting Invite Email Meeting Schedule Email Invite No Registration Attendee Email	Display’s the abbreviation for the country selected as default in the Audio Conferencing tab of the user/account settings.
topic	Meeting Invite Meeting Schedule JBH Reminder	Meeting topic for the scheduled meeting
updateDate	Reset Password Notification Email	Last password update date
updateTime	Reset Password Notification Email	Last password update time
userEmail	Host Notification Email	Current User Email Address
userName	Invite And Activation New User Email Invite Existed User Email Invite New User Email IM Invite Email Registrants Confirmation Email Invite Panelist Email Absentees Follow-up Email Attendees Follow-up Email Host Notification Email Webinar Reminder Email Meeting Schedule Email Personal Audio Conference Schedule Email Forgot Password Email Reset Password Notification Email Signup Email	Current Display Name
firstName	Registrants Confirmation Email Webinar Reminder Email Meeting Schedule Email Meeting Canceled Email Personal Audio Conference Schedule Email Schedule Meeting for a Host Update Meeting for a Host Cancel Meeting for a Host	User’s first name
lastName	Registrants Confirmation Email Webinar Reminder Email	User’s last name
vanityURL	IM Invite Email	An account’s identified URL
yahooCalendarURL	Registrants Confirmation Email Invite Panelist Email Webinar Reminder Email	Yahoo calendar URL
zoomLogo	Signup Email	Zoom login URL

Array variables

Name	Availability	Usage
h323Gateway	Invitation to the meeting The schedule for the meeting is as follows:	The IP addresses of the Room Connectors that are assigned to the account
tollFreeCountrys	Using the calendar Registration Confirmation Emails for Registrants Email address to invite panelists A reminder email will be sent out prior to the webinar A meeting invitation email has been sent Email containing the meeting schedule Send an invitation to a non-registered attendee via email	This is an array of the countries associated with the toll-free numbers associated with the account (if subscribed)
tollFreeNumbers	The application calendar An email will be sent to registrants as a confirmation of their registration Email to invite panelists to the panel A reminder email will be sent out in advance of the webinar The meeting invite email will be sent out in the next few days A meeting schedule email will be sent out shortly before the meeting Attendees who have not yet registered should receive an email inviting them to attend	In case you are a subscriber, you will have access to an array of toll-free numbers on your account
tollNumbers	Calendar An email confirmation will be sent to all registrants E-mail to invite panelists to participate in the discussion You will receive an email with a reminder about the webinar An email inviting you to the meeting has been sent The meeting schedule email will be sent out shortly before the meeting Using the email address of an attendee who did not register, invite them to attend	For the account, there is a set of toll numbers that can be used
premiumNumbers	Availability of calendars An email confirmation will be sent to all registrants Email address to invite panelists to participate in the discussion You will receive an email with a reminder about the webinar You will receive an email inviting you to the meeting Shortly before the meeting, an email with the meeting schedule will be sent out to all attendees The non-registered attendee’s email address should be sent an invitation to the conference	An array of toll numbers that can be used for the account that are based on a fee

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Frequently Asked Questions

How to change webinar email settings for a specific webinar

Zoom’s web portal can be accessed by logging in.
Go to the Webinars section of the navigation menu.
You can edit the webinar topic by clicking it.
On the Email Settings tab, click the Edit button.
You can change whether these emails are sent by clicking Edit next to the settings:

Zoom’s web portal can be accessed by logging in. Click Advanced then Branding from the navigation menu. The Meeting section can be found by scrolling down. You can edit meeting invitation emails and meeting schedule emails by selecting Edit next to the appropriate template.

How to access the meeting schedule email template

Zoom’s web portal can be accessed by signing in.
Click Advanced then Branding from the navigation menu.
Select Emails from the tabs.
The Meeting Schedule Email can be edited by clicking the Edit button next to it. …
Create a template that uses custom email variables.
You can preview the template to see how it will look to users.

You can change your account settings by clicking Account Management in the navigation menu. To access the Meetings tab, click it. In the Invitation Email Branding section, click Edit next to the template that you want to edit: Meeting Invite Email- This is the email that hosts can copy and paste into their meeting invite emails to invite their colleagues to join them at the meeting.

How to create a personal meeting template

Zoom’s web portal can be accessed by signing in.
Click Meetings from the navigation menu.
Schedule a meeting by clicking the Schedule a Meeting button.
The template can be customized by selecting any meeting settings. …
Save the file.
To save a template, scroll down and click the Save as Template button.

You can access Account Settings by clicking Account Management in the navigation menu. To access the Meetings tab, click it. The Webinar Templates setting can be found under Schedule Meeting. Select Manage Templates.

Tap Manage Participants on the controller, then tap Invite while in a meeting. Select Email from the menu.

Participants and registrants receive confirmation emails from Zoom when they register, a reminder email when they register, and a follow-up email after they register.

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Meetings should be scheduled. Choose Meetings from the tabs. You can invite others to a meeting by selecting it and clicking Copy Invitation. In this step, you will be able to copy the meeting invitation and paste it into an email or anywhere else you would like to send this information to.

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