Variables for email templates in Zoom App

In the Branding and Account Settings sections of the Zoom web portal, you will find a list of variables available for usage in custom email templates. You can find more information about the types of variables, their availability, and their usages in the section below.

The following topics are covered in this article:

  • Boolean variables
  • String variables
  • Array variables

Prerequisites for using email template variables

  • Accounts can be created for businesses, schools, and enterprises
  • URLs with vanity names
  • IT/Webmaster with a good understanding of HTML and CSS

Boolean variables

Value Availability Usage
apac_phone_tollfree – To check if toll free numbers has been enabled for personal audio conference emails. If statements are used to check if toll free numbers are enabled for personal audio conferences, this is where toll free numbers are used
enablePSTN It’s a calendar

Registration Confirmation Email sent to registrants

Send an email to the panelists inviting them to participate

Email reminding you about the webinar

Email inviting you to a meeting

A meeting schedule email will be sent out in the near future

Send an email invitation to no-registration attendees

The PSTN for the meeting should be enabled if a conditional statement is used in order to check if the PSTN has been enabled
enablePSTNPasswordProtected A meeting invitation email will be sent out shortly

A meeting schedule email will be sent out in the near future

This function is used in if statements to check whether a PSTN password has been generated for the meeting when using if statements
isCRC Email invitation to the meeting

A copy of the meeting schedule will be emailed to you

Registrants will receive an email with a confirmation of their registration

As part of an if statement, this variable indicates whether a user is allowed to invite H.323/SIP devices to a meeting if they are allowed to use H.323/SIP addresses
isUserTSPEnabled Email invitation to the meeting

A copy of the meeting schedule will be sent to you by email

Email Confirmation sent to Registrants

This variable is used in if statements if the account is using a third party service for phone conferences
showInternationalNumbersLink You will receive an email inviting you to the meeting

An email with the meeting schedule will be sent to you

This is the number that will be used by default to dial into the system
useOtherAudioConference Calendar

An email confirmation will be sent to the registrants

Panelists are invited to send an email to the panelists

A reminder email will be sent to you regarding the webinar

An email inviting you to the meeting will be sent to you

An email with the meeting schedule will be sent out shortly

Email invitation to attendee who has not registered

According to the settings of the account, this field is used for if statements related to listing numbers associated with the use of third-party audio in the account
isPMI Meeting Invite Email

An email with the meeting schedule will be sent to you

This can be used for if statements in order to determine whether the meeting link is a personal meeting ID or not
isE2EE A meeting invitation email will be sent to you shortly The purpose of this field is to be used in if statements in order to verify whether the meeting is encrypted end-to-end

String variables

Name Availability Usage
actionUrl The sign-up process

If you have forgotten your password, please click here:

Existing members can be invited

An invitation is sent to a new user by the user

URL for action on selected email
actionUrl2 IM Invite Email URL for action on selected email
addToCalendarUrl Registrants Confirmation Email

Invite Panelist Email

Webinar Reminder Email

URL for action on selected email
apac_phone_number Personal Audio Conference Schedule Email Lists Personal Audio Conference dial in number
customTextHeader Registrants Confirmation Email Additional text, configured in the registration email
customTextFooter Registrants Confirmation Email Additional text, configured in the registration email
defaultPassword Invite And Activation New User Email Password, if a default password was created when adding the user
displayName JBH Reminder Email

Meeting Canceled Email

Name of user
email JBH Reminder Email

Reset Password Notification Email

Sign up Email

Email address of user
enableLync JBH Reminder Email

Reset Password Notification Email

Signup Email

Skype for Business URL for joining the meeting
googleCalendarUrl Registrants Confirmation Email

Invite Panelist Email

Webinar Reminder Email

URL for adding meeting details to a Google Calendar
h323Password Calendar

Invite Panelist Email

Webinar Reminder Email

Meeting Invite Email

Meeting Schedule Email

Meeting passwords for devices joining via H.323
hostName Meeting Invite Email

Meeting Schedule Email

Name of the meeting’s host
hostEmail Registrants Confirmation Email

Absentees Follow-up Email

Attendees Follow-up Emai

Email address for Host
joinUrl Calendar

Registrants Confirmation Email

Invite Panelist Email

Webinar Reminder Email

Personal Audio Conference Schedule Email

Invite No Registration Attendee Email

Participant join URL
personalLinkUrl Meeting Invite Email

Meeting Schedule Email

URL for personal meeting ID, excluding the passcode
meetingNumber Meeting Invite

Meeting Schedule

JBH Reminder

Current meeting ID (9, 10, or 11 digits)
MeetingTime Registrants Confirmation Email

Invite Panelist Email

Webinar Reminder Email

Meeting Schedule Email

Personal Audio Conference Schedule Email

Invite Attendee Email

Invite No Registration Attendee Email

Meeting Canceled Email

Date and time for the scheduled meeting or webinar
meetingTopic Invite Attendee Email

Invite No Registration Attendee Email

Topic of the scheduled meeting or webinar
meetingURL Meeting Invite Email

Meeting Schedule Email

JBH Reminder Email

Join URL for the scheduled meeting
moreCustomizedContent Meeting Invite Email

Meeting Schedule Email

Custom text added to the Invitation Email option in Settings.
pacNumbers[index].country Personal Audio Conference Schedule Email Displays country of chosen phone numbers for Personal Audio
pacNumbers[index].displaynumber Personal Audio Conference Schedule Email Displays chosen phone numbers for Personal Audio
pacNumbers[index].free Personal Audio Conference Schedule Email Displays chosen free number for Personal Audio
participantId Invite Panelist Email Participant ID assigned to attendee
password Meeting Invite

Meeting Schedule

Current meeting password (if the password entered)
pickedNumbers[index].country Meeting Invite Email

Meeting Schedule Email

Lists the default dial-in country abbreviation
pickedNumbers[index].countryName Meeting Invite Email

Meeting Schedule Email

Lists the default dial-in country Name
pickedNumbers[index].displaynumber Meeting Invite Email

Meeting Schedule Email

Lists the default dial-in number
pickedNumbers[index].free Meeting Invite Email

Meeting Schedule Email

Lists the default dial-in number
registerTime Host Notification Email Time and date, the registrant registered for the meeting or webinar
registerUrl Webinar Invite Attendee Email Webinar registration URL
reminderTime Webinar Reminder Email Time left until the Webinar is scheduled to start
replayto_name Webinar Host Notification Email Host’s name of the webinar
siteName Default “Zoom”
teleConferenceUrl Meeting Invite Email

Meeting Schedule Email

Registrants Confirmation Email

Meeting Updated Notification Email

Personal Audio Conference Schedule Email

“yourvanity.zoom.us/zoomconference”
toll.displayNumber Personal Audio Conference Schedule Email Displays the toll number
tollCountry Calendar

Registrants Confirmation Email

Invite Panelist Email

Webinar Reminder Email

Meeting Invite Email

Meeting Schedule Email

Invite No Registration Attendee Email

Display’s the abbreviation for the country selected as default in the Audio Conferencing tab of the user/account settings.
topic Meeting Invite

Meeting Schedule

JBH Reminder

Meeting topic for the scheduled meeting
updateDate Reset Password Notification Email Last password update date
updateTime Reset Password Notification Email Last password update time
userEmail Host Notification Email Current User Email Address
userName Invite And Activation New User Email

Invite Existed User Email

Invite New User Email

IM Invite Email

Registrants Confirmation Email

Invite Panelist Email

Absentees Follow-up Email

Attendees Follow-up Email

Host Notification Email

Webinar Reminder Email

Meeting Schedule Email

Personal Audio Conference Schedule Email

Forgot Password Email

Reset Password Notification Email

Signup Email

Current Display Name
firstName Registrants Confirmation Email

Webinar Reminder Email

Meeting Schedule Email

Meeting Canceled Email

Personal Audio Conference Schedule Email

Schedule Meeting for a Host

Update Meeting for a Host

Cancel Meeting for a Host

User’s first name
lastName Registrants Confirmation Email

Webinar Reminder Email

User’s last name
vanityURL IM Invite Email An account’s identified URL
yahooCalendarURL Registrants Confirmation Email

Invite Panelist Email

Webinar Reminder Email

Yahoo calendar URL
zoomLogo Signup Email Zoom login URL

Array variables

Name Availability Usage
h323Gateway Invitation to the meeting

The schedule for the meeting is as follows:

The IP addresses of the Room Connectors that are assigned to the account
tollFreeCountrys Using the calendar

Registration Confirmation Emails for Registrants

Email address to invite panelists

A reminder email will be sent out prior to the webinar

A meeting invitation email has been sent

Email containing the meeting schedule

Send an invitation to a non-registered attendee via email

This is an array of the countries associated with the toll-free numbers associated with the account (if subscribed)
tollFreeNumbers The application calendar

An email will be sent to registrants as a confirmation of their registration

Email to invite panelists to the panel

A reminder email will be sent out in advance of the webinar

The meeting invite email will be sent out in the next few days

A meeting schedule email will be sent out shortly before the meeting

Attendees who have not yet registered should receive an email inviting them to attend

In case you are a subscriber, you will have access to an array of toll-free numbers on your account
tollNumbers Calendar

An email confirmation will be sent to all registrants

E-mail to invite panelists to participate in the discussion

You will receive an email with a reminder about the webinar

An email inviting you to the meeting has been sent

The meeting schedule email will be sent out shortly before the meeting

Using the email address of an attendee who did not register, invite them to attend

For the account, there is a set of toll numbers that can be used
premiumNumbers Availability of calendars

An email confirmation will be sent to all registrants

Email address to invite panelists to participate in the discussion

You will receive an email with a reminder about the webinar

You will receive an email inviting you to the meeting

Shortly before the meeting, an email with the meeting schedule will be sent out to all attendees

The non-registered attendee’s email address should be sent an invitation to the conference

An array of toll numbers that can be used for the account that are based on a fee

 


Read it also –

Customizing Meeting Email Templates In Zoom App
Zoom Meeting Templates
Zoom Webinar Templates
Global Dial In In Meeting Email Templates In Zoom

 


Frequently Asked Questions

How to change webinar email settings for a specific webinar
  1. Zoom’s web portal can be accessed by logging in.
  2. Go to the Webinars section of the navigation menu.
  3. You can edit the webinar topic by clicking it.
  4. On the Email Settings tab, click the Edit button.
  5. You can change whether these emails are sent by clicking Edit next to the settings:

 

Zoom’s web portal can be accessed by logging in. Click Advanced then Branding from the navigation menu. The Meeting section can be found by scrolling down. You can edit meeting invitation emails and meeting schedule emails by selecting Edit next to the appropriate template.
 
 
How to access the meeting schedule email template
  1. Zoom’s web portal can be accessed by signing in.
  2. Click Advanced then Branding from the navigation menu.
  3. Select Emails from the tabs.
  4. The Meeting Schedule Email can be edited by clicking the Edit button next to it. …
  5. Create a template that uses custom email variables.
  6. You can preview the template to see how it will look to users.

 

You can change your account settings by clicking Account Management in the navigation menu. To access the Meetings tab, click it. In the Invitation Email Branding section, click Edit next to the template that you want to edit: Meeting Invite Email- This is the email that hosts can copy and paste into their meeting invite emails to invite their colleagues to join them at the meeting.

 

How to create a personal meeting template
  1. Zoom’s web portal can be accessed by signing in.
  2. Click Meetings from the navigation menu.
  3. Schedule a meeting by clicking the Schedule a Meeting button.
  4. The template can be customized by selecting any meeting settings. …
  5. Save the file.
  6. To save a template, scroll down and click the Save as Template button.

 

You can access Account Settings by clicking Account Management in the navigation menu. To access the Meetings tab, click it. The Webinar Templates setting can be found under Schedule Meeting. Select Manage Templates.
 
 
Tap Manage Participants on the controller, then tap Invite while in a meeting. Select Email from the menu.
 
Participants and registrants receive confirmation emails from Zoom when they register, a reminder email when they register, and a follow-up email after they register.

Desktop client

Meetings should be scheduled. Choose Meetings from the tabs. You can invite others to a meeting by selecting it and clicking Copy Invitation. In this step, you will be able to copy the meeting invitation and paste it into an email or anywhere else you would like to send this information to.


Related articles

Change The Email Address Associated With Your Zoom Account
Checking Voicemails Over Phone In Zoom App
How To Customize Webinar Invite Email Templates In Zoom App
Sharing Voicemail Inbox Access In Zoom App
Automatically Sent Zoom Events Email Notifications
Subscribing To Emails For Logs And Reports In Zoom App
How To Change The Language Of Zoom Meeting Invitation Emails
Changing Voicemail Pin Code Requirements In Zoom App
Zoom Webinar Email Settings
Customizing Webinar Email Settings In Zoom App
Administrator If Linked Account Is An Account With Sso Authentication Only Can I Transfer Data To A New Email Address When The Email Address Changes
Showing Default Email When Sending Email Invites In Zoom App
How To Assign Users To Receive Security Emails From Zoom
Emailing Hosts When Attendees Join First In Zoom Meeting
What Should I Do When I Receive The Pre Approval Request Notification Email In Zoom App
Can Users With Email Authentication And Sso Authentication Delete Email Authentication In Zoom App
Why I Am Not Able To Receive Emails From Zoom
Showing International Numbers On The Invite Email In Zoom
Administrator What Happens To Users Who Have Not Been Sso Certified After Deleting Email Address Certification In Zoom App
Can Users Who Have Linked Both Email Authentication And Sso Authentication Can Either Be Deleted In Zoom App
Can I Stop The Survey Emails From Zoom